Invitation for Bid - Invitation for Bid for Small Meters (Water Department)

Agency: City of Vallejo
State: California
Type of Government: State & Local
NAICS Category:
  • 221310 - Water Supply and Irrigation Systems
  • 237110 - Water and Sewer Line and Related Structures Construction
Posted Date: Oct 22, 2019
Due Date: Oct 25, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Notice to Contractors Bid Opening Date:

Register as Planholder 10/25/2019
Invitation for Bid - Invitation for Bid for Small Meters (Water Department)
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CITY OF VALLEJO
WATER DEPARTMENT
202 FLEMING HILL DRIVE, VALLEJO, CALIFORNIA 94589
www.cityofvallejo.net
INVITATION FOR BIDS
NOTICE TO INTERESTED
VENDORS/SERVICE PROVIDERS
October 3, 2019
THE CITY OF VALLEJO INVITES BIDS
For
METER EQUIPMENT & SUPPLIES
Bid Submission Deadline:
2:00 p.m., October 16, 2019
Office of the City Clerk
City of Vallejo
555 Santa Clara Street
Vallejo CA, 94590
CITY OF VALLEJO
WATER DEPARTMENT
INVITATION FOR BIDS
METER EQUIPMENT & SUPPLIES
The City of Vallejo Water Department is soliciting bids from vendors and/or service
providers to provide small meters and supplies (more specifically set forth in the Technical
Specifications).
The City may make multiple awards in order to provide alternate sources to ensure
continuity of supply and/or services if meeting the City’s requirements within an
acceptable time period exceeds the capacity or capability of the primary vendor/service
provider. The City may also make separate awards for any item or category/group of
items to the lowest responsible bidders for such items or categories/groups of items.
Notice is hereby given that sealed bids will be received at the Office of the City Clerk until
2:00 p.m., on the due date listed below, and shall be addressed and marked as follows:
Michael A. Malone, Director
City of Vallejo Water Department
c/o Office of the City Clerk
555 Santa Clara Street
Vallejo, CA 94590
A sealed bid package must be received by the City of Vallejo, on or before
October 16, 2019 at 2:00 p.m.
Documents, including the Invitation for Bid, insurance forms, and sample Supplies &
Equipment Purchase Agreement or Services Agreement, may be inspected and obtained
at the office of the Water Director, 202 Fleming Hill Drive, Vallejo, California, or online at:
http://www.cityofvallejo.net/doing_business/bids___proposals
The City is not responsible for documents, including bid documents, obtained through third-
party sources, such as plan rooms or aggregate bid services, as such documents may be
incomplete.
Sole responsibility rests with the bidder to ensure that their bid is received on time at the
stated location, either in person, or via mail or express delivery. Bids that are received after
the established date and time will not be considered under any circumstances, and any bids
so received shall be deemed non-responsive and returned to the bidder.
The City of Vallejo reserves the right to reject any or all bids or portions thereof, to accept
a bid or portion thereof, and to waive any informality.
ii
CITY OF VALLEJO
WATER DEPARTMENT
Pursuant to Section 1700, and following, of the California Labor Code, the successful bidder
shall pay not less than the prevailing rate of per diem wages as determined by the Director
of the California Department of Industrial Relations. Copies of such prevailing rate of per
diem wages are on file at the office of the City of Vallejo, Department of Public Works, 555
Santa Clara Street, 4th Floor, Vallejo, California 94590-5934. Those copies shall be made
available to any interested party upon request.
The successful bidder shall post a copy of the general prevailing rates of per diem wages in
a conspicuous place at the job site forthwith upon undertaking the public work called for
herein, if applicable, and shall keep an accurate certified payroll record in accordance with
requirements set forth in Section 1776 of the Labor Code of the State of California.
If there is a difference between the minimum wage rates predetermined by the U.S.
Secretary of Labor and the general prevailing wage rates determined by the Director of the
California Department of Industrial Relations for similar classifications of labor, the
successful bidder and any subcontractors shall pay not less than the higher wage rate. The
Department will not accept lower State wage rates not specifically included in the Federal
minimum wage determinations. This includes "helper" (or other classifications based on
hours of experience) or any other classification not appearing in the Federal wage
determinations. Where Federal wage determinations do not contain the State wage rate
determination otherwise available for use by the contractor and subcontractors, the
contractor and subcontractors shall pay not less than the Federal minimum wage rate, which
most closely approximates the duties of the employees in question.
Bidders are advised that this project is subjected to all federal, state and local
nondiscrimination laws including Vallejo Municipal Code sections 2.72.030 and 2.72.040.
Pursuant to Section 22300 of the Public Contract Code, the contractor may substitute a
deposit of securities in lieu of the City of Vallejo withholding any monies to ensure
contractor's performance under the contract, or alternatively, request that the City of Vallejo
make payment of retentions earned directly to an escrow agent at the expense of contractor.
The provisions of Public Contract Code section 22300 are incorporated herein by reference
as though set forth in full, and shall govern the substitution of securities and/or escrow
account. Securities eligible for investment under this section shall include those listed in
Section 16430 of the Government Code, and bank or savings and loan certificates of
deposit.
iii
CITY OF VALLEJO
WATER DEPARTMENT
Contents
INVITATION FOR BIDS
ii
TABLE OF CONTENTS
Error! Bookmark not defined.
DISCLOSURE
1
INSTRUCTIONS TO BIDDERS
2
BID FORM(S) / BID PACKAGE.................................................................. 2
BROCHURES ........................................................................................... 2
SPECIFICATION DEVIATIONS BY THE BIDDER ..................................... 2
BRAND NAMES AND EQUIVALENT ITEMS ............................................. 2
SAMPLES ................................................................................................. 3
MATERIALS/PRODUCTS/EQUIPMENT.................................................... 3
BIDDER QUALIFICATIONS ...................................................................... 3
BIDDER REPRESENTATION AND AUTHORIZATION.............................. 3
MODIFICATION, INTERPRETATIONS, AND ADDENDA .......................... 4
MODIFICATIONS BY BIDDER TO SUBMITTED BIDS .............................. 4
BID EVALUATION .................................................................................... 4
BID AWARDS ........................................................................................... 5
PREFERENCE TO LOCAL BIDDERS ...................................................... 6
PRE-AWARD CONFERENCE .................................................................. 6
AGREEMENT ........................................................................................... 6
INSURANCE ............................................................................................. 6
TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION ............ 7
EMERGENCIES AND DECLARED DISASTERS ..................................... 7
“PIGGYBACK-ABLE” AGREEMENT ........................................................ 7
BID PROTESTS........................................................................................ 8
PRE-BID CONFERENCE MEETING ........................................................ 9
BOND INFORMATION ............................................................................. 9
TIMEFRAME............................................................................................. 10
BID OPENING .......................................................................................... 10
iv
CITY OF VALLEJO
WATER DEPARTMENT
GENERAL TERMS AND CONDITIONS
11
SUPPLIES & EQUIPMENT PURCHASE OR SERVICES AGREEMENT .. 11
MODIFICATION OF AGREEMENT ........................................................... 11
WARRANTIES .......................................................................................... 11
VARIATIONS IN QUANTITY / OVER SHIPMENTS ................................... 11
CANCELLATION ....................................................................................... 11
HOLD HARMLESS / PATENT GUARANTEE ............................................ 12
TAXES .......................................................................................................... 12
LICENSES AND PERMITS........................................................................ 12
TERMINATION OF AWARD FOR CAUSE ................................................ 12
SHIPMENT/DELIVERY ............................................................................. 13
INSPECTION AND ACCEPTANCE ........................................................... 13
GLOBALLY HARMONIZED SYSTEM ....................................................... 13
DELIVERY DATE(S) .................................................................................... 14
ASSIGNMENT........................................................................................... 14
EQUAL OPPORTUNITY............................................................................ 14
COMPLIANCE WITH LAWS AND REGULATIONS .................................. 14
REPORTING REQUIREMENTS AND SANCTIONS .................................. 19
COMMON LANGUAGE ............................................................................. 19
PROPRIETARY INFORMATION ............................................................... 19
COMPETITIVENESS AND INTEGRITY..................................................... 19
SEVERABILITY / GOVERNING LAW ........................................................ 19
PUBLIC CONTRACT CODE SECTION 9204 ........................................... 20
PUBLIC CONTRACT CODE SECTION 20104, et. seq. ........................... 20
AGREEMENT TERM/PERIOD .................................................................. 20
ATTACHMENT 1
21
BID WORKSHEET.................................................................................... 21
BID WORKSHEET SIGNATURE PAGE ................................................... 23
v

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