Invitation for Bid (IFB) # C24-32754, for One (1) Location in Fresno, California

One (1) Location in Fresno, California

Contractor agrees to supply all labor, materials, tools, vending machine equipment, products and transportation necessary to perform all services required for the vending machines on behalf of the Department of Rehabilitation¿s Business Enterprise Program as described herein:

1)        Location(s) and Equipment(s):
Locations: See Exhibit A (See A-1) for list of agencies, locations, and equipment Count.
Total: (1) Vending Machine.

¿        All machines should be energy-efficient (i.e., Energy Star-rated) and must accept dollar bills. Being that they are state buildings and not federal, you are not required by law to provide machines that accept dollar coins, but the Department of Rehabilitation strongly encourages retrofitting your machines to accept the dollar coins.
¿        Specific product choices are the option of each agency, but the Department of Rehabilitation urges the consideration of healthy beverage and snack choices, i.e., items relatively low in saturated fats, total fats and calories.
¿        Beginning meter readings and ending meter readings must be reported monthly.
¿        Unless specified, cold beverage machines may dispense cans or bottles and contain carbonated, non-carbonated and water drinks.
¿        This contract shall give the option to amend for more time and money in the event that additional services (adding machines or removing machines) must be performed which were wholly unanticipated and not specified in the original written Scope of Work, but which in the opinion of both parties is necessary to the successful accomplishment of the general scope of work outlined, however, an amendment for these additional services to the agreement must be executed prior to any work being authorized by DOR.
2)        Background Checks:
The Contractor and all their employees will be subject to a background check. Picture identification is required for entry into the buildings.
A background check will be performed on the winning contractor and their employees. Upon being accepted as the winning bid and passing the background check, picture identification must be presented immediately upon request everywhere in the facility.
You will not be permitted entrance without a valid I.D.

Standard security issues apply. Any contractor and/or employee that will service this location must past the background check prior to admittance and you must present a valid California State ID to gain entrance to these facilities.

3)        Service Hours:
The Contractor must complete all work during business hours, between 8:00 AM ¿ 5:00 PM, Monday through Friday, except for holidays. Service is expected within those time frames.

Note: The Agency Contact shall be responsible to ensure their respective agency-related vending machine service issues are coordinated and resolved directly with the Contractor. Should issues need to be addressed at the next highest level, the Agency contact shall contact the Department of Rehabilitation - Contract Administrator for further assistance.

5)        Compliance with SB 441
Vending machines operated or maintained on state property must satisfy the requirement of SB 441 ¿that at least 35 percent of the food and at least one-third of the beverages offered in the vending machines meet accepted nutritional guidelines¿ by January 1, 2011. The complete text of SB 441 can be accessed at:

http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=200720080SB441

6)        Vendor Information
Any changes to business information provided on the contract, address, phone number, etc., must be submitted in writing within 15 days of changes. Liquidated Damages as defined in Exhibit E Additional Provisions of $100.00 may be applied if BEP is not notified within 15 days of changes.

Changes in ownership of the business in any form must be submitted to the Department of Rehabilitation Business Enterprise Program within 15 days of the business modification. Should a business make changes to ownership, split the business, or change business name are expected to be forwarded to Department of Rehabilitation Business Enterprise Program attention: Gladden Rangel.

Should changes take place without notification to BEP within 15 days a Liquidated Damages as defined in Exhibit E Additional Provisions of $100.00 may be applied for everyday thereafter.