Invitation for Bid - Bid 104-25DS Warehouse Office Supplies

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	424120 - Stationery and Office Supplies Merchant Wholesalers 453210 - Office Supplies and Stationery Stores
Posted Date:	Dec 19, 2025
Due Date:	Jan 7, 2026
Solicitation No:	340-104-25DS
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	340-104-25DS
Project Title:	Invitation for Bid - Bid 104-25DS Warehouse Office Supplies
Description:	The County of Onslow is soliciting bids for various warehouse office supplies. The purpose of this solicitation is to award a Term Contract to a vendor or multiple vendors for a period of six (6) months. The contract will be effective January 1, 2026 through June 30, 2026. The Term Contract may be extended for an additional six-month period upon the same pricing, terms, and conditions, if agreeable by awarded vendors.
Opening Date:	1/7/2026 2:00 PM
Posted Date:	12/20/2025
Status:	Open
Department:	COUNTY OF ONSLOW


Solicitation Number * 340-104-25DS	Department COUNTY OF ONSLOW	Status Reason Open
Opening Date 2026-01-07T14:00:00.0000000	Posted Date * 2025-12-19T15:30:32.0000000Z	Commodity Code Office supply
Mandatory Conference/Site Visit — —	Special Instructions In order to be considered all bids must be sealed and mailed no later than 2:00 PM (EST) on January 7, 2026 to Onslow County Purchasing, 234 NW Corridor Blvd, Jacksonville, NC 28540.	Solicitation Type * Select RFP IFB RFI
Owner Kathryn Bruce
Description The County of Onslow is soliciting bids for various warehouse office supplies. The purpose of this solicitation is to award a Term Contract to a vendor or multiple vendors for a period of six (6) months. The contract will be effective January 1, 2026 through June 30, 2026. The Term Contract may be extended for an additional six-month period upon the same pricing, terms, and conditions, if agreeable by awarded vendors.

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ONSLOW COUNTY

PURCHASING & CONTRACTING DEPARTMENT

234 NW Corridor Blvd., Jacksonville, North Carolina 28540

Phone (910) 455-1750 Fax (910) 455-3024

Invitation to Bid

WAREHOUSE OFFICE SUPPLIES

Issue Date: December 19, 2025

BID NO: 104-25DS

BIDS DUE BY 2:00:00 PM, EST, January 7, 2026

INQUIRIES: Must be submitted in writing to: Katie Bruce, Purchasing Agent

Deadline for written inquiries: December 31, 2025 by 12:00 noon

Email Address: Kathryn_Bruce@onslowcountync.gov

NOTICE TO OFFEROR

The County of Onslow is soliciting bids for various warehouse office supplies.

The purpose of this solicitation is to award a Term Contract to a vendor or multiple vendors for a period of six

(6) months. The contract will be effective January 1, 2026 through June 30, 2026. The Term Contract may be

extended for an additional six-month period upon the same pricing, terms, and conditions, if agreeable by

awarded vendors.

Successful Offerors will be e-mailed a Term Contract which will identify each individual item, the vendor who

was awarded the item, the brand, item number, unit of measure, and price. Orders will be placed as needed

either by purchase order or called in with a county-issued procurement card.

Bids will be received by the County until 2:00 PM, January 7, 2026. Bids must be submitted by hardcopy on

the forms provided to the Onslow County Purchasing Department, 234 NW Corridor Blvd., Jacksonville, North

Carolina 28540. This is not a public bid opening; however, bids will not be accepted after the date and

time stated in the Invitation to Bid.

Bids submitted via electronic means, such as email, in response to this Invitation to Bid will not be acceptable.

Bids are subject to rejection unless submitted on this form. Additional terms and conditions provided

by prospective Offerors will NOT be considered.

EXECUTION

In compliance with this Invitation to Bid, and subject to all the conditions herein, the undersigned offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified

herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54), that

none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of

Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),

and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.

______________________________________________

OFFEROR (Company Name)

_______________________________________

FEDERAL ID OR SOCIAL SECURITY NO:

______________________________________________

ADDRESS:

(________)_____________________________________

TELEPHONE NUMBER:

______________________________________________

AUTHORIZED SIGNATURE:

DATE

_______________________________________

CITY STATE ZIP

_______________________________________

EMAIL ADDRESS

_______________________________________

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

INSTRUCTIONS FOR BIDDERS

1. READ, REVIEW AND COMPLY: It shall be the Offeror’s responsibility to read this entire document, review

all enclosures and attachments and comply with all requirements specified herein.

2. NOTICE TO OFFERORS: All bids are subject to the provisions of the Instructions to Bidders, general terms

and conditions and other conditions specific to this Invitation to Bid.

Bids must be submitted on the Bid Forms provided. In addition, the County of Onslow objects to and will not

evaluate or consider any additional terms and conditions submitted with an Offeror’s response. This applies to any

language appearing in or attached to the document as part of the Offeror’s response. Do not attach any

additional terms and conditions; this may cause the bid to be rejected.

Only one bid package per company will be accepted. By execution and delivery of this document, the Offeror

agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force

or effect.

3. DEFINITIONS: Offeror – Company, firm, corporation, partnership, individual, etc., submitting a response to

an Invitation to Bid.

4. EXECUTION: Failure to sign under EXECUTION section will render quote invalid.

5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of

precedence shall be (1) Instructions to Bidders, (2) General Contract Terms and Conditions, (3) specifications,

and (4) Special Instructions.

6. TABULATIONS: All Offerors will be provided a bid tabulation.

7. TIME FOR CONSIDERATION: The County shall have 45 days from the date bids are due to evaluate bid

responses and award a contract. If Offeror cannot validate bid for 45 days, preference may be given to bids

allowing 45 days for consideration and acceptance.

8. PROMPT PAYMENT DISCOUNTS: Offerors are urged to compute all discounts into the price offered. If a

prompt payment discount is offered, it will not be considered in the award of the contract except as a factor to aid

in resolving cases of identical prices.

9. SUBMITTAL INSTRUCTIONS: Mail one (1) fully executed bid. Address envelope and insert Bid Number on

outside of the envelope. When mailing a response, mail one fully executed bid document to the address shown

below. It is the responsibility of the Offeror to have the bid in the Purchasing Office by the specified time

and date due. Late bids will not be considered.

Onslow County Purchasing Department

Attn: Katie Bruce

234 NW Corridor Blvd.

Jacksonville, NC 28540

Bid No. 104-25DS Title: Warehouse Office Supplies

10. SPECIFICATIONS: Any deviation from the specifications indicated herein must be clearly pointed out;

otherwise, it will be considered that items offered are in strict compliance with these specifications, and Offeror

will be held responsible, therefore. Deviations shall be explained in detail. The Offeror shall not construe this

paragraph as inviting deviation or implying that any deviation will be acceptable.

11. INFORMATION AND DESCRIPTIVE LITERATURE: Offeror is to furnish all information requested and in

the spaces provided in this document. Further, if required elsewhere in this Invitation to Bid, each Offeror shall

submit with their bid, descriptive literature and/or complete specifications covering the products offered. Bid

submittals which do not comply with the specifications will be subject to rejection.

12. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed

in writing before the deadline as described on page one of this document. Any and all revisions to this document

shall be made only by written addendum from the Purchasing Department of Onslow County. The Offeror is

cautioned that the requirements of this Invitation to Bid can be altered only by written addendum and that verbal

communications from whatever source are of no effect.

13. ACCEPTANCE AND REJECTION: If a supplier offers an equivalent substitute for any item on the bid, the

County reserves the right to delete that item and its unit cost and to accept the remainder of the bid. Onslow

County reserves the right to reject any and all bids, to waive any informalities in bids and, unless otherwise

specified by the Offeror, to accept any item in the quote. If a unit price or extended price is obviously in error and

the other is obviously correct, the incorrect price will be disregarded.

14. SHIPPING: All pricing submitted on the bid form shall include shipping costs.

15. REFERENCES: Onslow County reserves the right to request a list of users of the exact item offered. Onslow

County may contact these users to determine acceptability of the bid. Such information may be considered in the

evaluation of the bid.

16. HISTORICALLY UNDERUTILIZED BUSINESSES: Onslow County invites and encourages participation in

this procurement process by businesses owned by minorities, women, and by disabled business enterprises.

17. TAXES: The County is exempt from federal taxes such as excise and transportation. The County does pay sales

tax; however, sales tax should not be included in bid price on Bid Form.

18. AWARD OF CONTRACT: A Term Contract will be issued awarding items on a line-by-line basis to multiple

vendors. The contract(s) will be awarded to the lowest responsible, responsive bidders, taking into consideration

price, brand requested vs. offered, quality, suitability of the articles for the intended use; conformance to the

specifications, time for delivery, the general reputation and performance capabilities of the Offeror, and other

such factors deemed by the County to be pertinent or peculiar to the purchase in question. Onslow County

reserves the right to accept or reject any and all bids.

19. CONFIDENTIAL INFORMATION: As provided by statute and rule, the County of Onslow will consider

keeping trade secrets which the Offeror does not wish disclosed confidential. Each page shall be identified in

boldface at the top and bottom as “CONFIDENTIAL” by the Offeror. Cost information shall not be deemed

confidential. In spite of what is labeled as a trade secret, the determination whether it is or not will be determined

by North Carolina law.

20. CONFIDENTIALITY OF BIDS: In submitting its bid, the Offeror agrees not to discuss or otherwise reveal the

contents of its bid to any source outside of the using or issuing agency, government or private, until after the

award of the contract.

21. DELIVERY COMPLETION REQUIREMENT: Guaranteed delivery date may be considered in making the

award. Any Offeror who submits a bid on these specifications agrees to accept our purchase order and agrees to

guarantee complete delivery within fifteen (15) days of the Purchase Order date, or date order is called in verbally

with a procurement card. If an Offeror feels he cannot meet requested delivery/completion date, he/she shall so

state and give revised date with bid proposal. This may be listed on the Exception to the Bid Form.

The County of Onslow reserves the right to inspect all materials furnished for conformity with the specifications

on order. The right is reserved to reject and return, at vendor’s expense, any unacceptable shipment.

If delivered other than the address reflected on the Purchase Order or Contract, the County of Onslow refuses any

and all responsibility for losses and damages. No C.O.D. deliveries will be accepted. Deliveries will be accepted

only 8:30 AM through 4:30 PM, Monday through Friday, with the exception of official holidays, when no

deliveries will be accepted.

22. TRANSPORTATION CHARGES: FOB Destination. Shipping and handling charges must be included in the

price of stated on the bid form and not listed as a separate item.

23. E-VERIFY: As a condition of payment for services rendered under this agreement, Offeror shall comply with the

requirements of Article 2 of Chapter 64 of the General Statutes. Further, if Offeror provides the services to the

County utilizing a subcontractor, Offeror shall require the subcontractor to comply with the requirements of

Article 2 of Chapter 64 of the General Statutes as well. Offeror shall verify compliance of the terms of this

section.

24. IRAN DIVESTMENT ACT: Offeror complies that they are not listed on the Final Divestment List created by

the State Treasurer pursuant to N.C.G.S. 143-6A-4. Individuals or companies on the Final Divestment List are

ineligible to contract or subcontract with Local Government Units. (G.S. 143C-6A-6(a).) It is the responsibility of

each Offeror/Bidder to monitor its compliance with this restriction. Contracts valued at less than $1,000.00 are

exempt from this restriction.

25. DIVESTMENT FORM COMPANIES THAT BOYCOTT ISRAEL: The Offeror certifies that it has not been

designated by the North State Treasurer as a company engaged in the boycott of Israel pursuant to N.C.G.S. 147-

86.81. It is the responsibility of each Offeror/Bidder to monitor its compliance with this restriction. Contracts

valued at less than $1,000.00 are exempt from this restriction.

26. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any

word or phrase shall be read to include the plural and vice versa.

ONSLOW COUNTY

PURCHASING & CONTRACTING DEPARTMENT

234 NW Corridor Blvd., Jacksonville, North Carolina 28540

Phone (910) 455-1750 Fax (910) 455-3024

GENERAL CONTRACT TERMS AND CONDITIONS

1. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate alteration of

the material, quality, workmanship or performance of the items offered prior to their delivery, it shall be the responsibility of the

Offeror to notify in writing Onslow County at once, indicating the specific regulation which required such alterations. Onslow

County reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the

contract.

2. AVAILABILITY OF FUNDS: Any and all payments to the Offeror are dependent upon and subject to the availability of funds

to the County for the purposes set forth in this agreement.

3. TAXES: Sales tax shall not be included on Bid Form. Any applicable taxes shall be invoiced as a separate item.

4. SITUS: The place of this contract, its situs and forum, shall be North Carolina, where all matters, whether sounding in contract

or tort, relating to its validity, construction, interpretation and enforcement shall be determined.

5. GOVERNING LAW: This Contract shall be governed by and in accordance with the laws of the State of North Carolina. All

actions relating in any way to this Contract shall be brought in the General Court of Justice in the County of Onslow and the State

of North Carolina.

6. GOOD STANDING WITH COUNTY. Offeror certifies that it is not delinquent on any taxes, fees, or other debt owed by

Offeror to County. Offeror covenants and agrees to remain current on any taxes, fees, or other debt owed by Offeror to County

during the Term of this Contract.

7. INVOICES AND PAYMENT TERMS: Payment terms are Net 30 days after receipt of correct invoice or acceptance of goods,

whichever is later. The using agency/department is responsible for all payments to the awarded vendors under the contract. It is

the vendor’s responsibility to submit invoices directly to the department and address specified on the contract or as “Ship To” on

the Purchase Order. Invoices shall include Purchase Order number, description of item(s), quantities, unit price, extended price,

sales taxes, and date of delivery.

Payment may be made by procurement card, and it shall be accepted by the vendor for payment if the vendor accepts that card

(Visa, Mastercard, etc.) from other customers. If payment is made by procurement card, then payment may be processed

immediately by the vendor. Vendor must disclose any credit card processing fees in their price or list on the Exceptions to the Bid

Form.

8. CONDITION AND PACKAGING: Unless otherwise provided by special terms and conditions or specifications, it is

understood and agreed that any item offered or shipped has not been sold or used for any purpose and shall be in first class

condition. All containers/packaging shall be suitable for handling, storage or shipment.

9. SAFETY DATA SHEETS: If applicable, vendors awarded items under the Term Contract will be required to provide the County

with the appropriate Safety Data Sheets (SDSs) for hazardous materials sold.

10. AFFIRMATIVE ACTION: Awarded vendors will take affirmative action in complying with all federal and state requirements

concerning fair employment and employment of people with disabilities and concerning the treatment of all employees without

regard to discrimination by reason of race, color, religion, sex, national origin or disability.

11. PATENT: The Offeror shall hold and save Onslow County, its officers, agents and employees, harmless from liability of any

kind, including costs and expenses, on account of any copyrighted material, patented or unpatented invention, articles, device or

appliance manufactured or used in the performance of this contract, including use by the government.

12. INDEPENDENT CONTRACTOR: The Offeror shall be considered to be an independent contractor and as such shall be wholly

responsible for the work to be performed and for the supervision of its employees. The Offerror represents that it has, or will

secure at its own expense, all personnel required in performing the services under this agreement. Such employees shall not be

employees of or have any individual contractual relationship with the County.

13. PERFORMANCE AND DEFAULT: If, through any cause, the Offeror shall fail to fulfill in timely and proper manner the

obligations under this agreement, the County shall thereupon have the right to terminate this contract by giving written notice to

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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