Invitation For Bid ? Archer Unit Improvements

IFB Archer Unit Improvements
703 NE 1st Street Gainesville FL, 32601 352.372.2549 x Ext512
Invitation For Bid
ARCHER UNIT IMPROVEMENTS
INVITATION FOR BID 1

IFB Archer Unit Improvements
OVERVIEW
The Alachua County Housing Authority (ACHA) is soliciting Sealed Bids from
licensed General Contractors to complete unit improvements for 30 single
family homes in our Thistle Hills East and Thistle Hills West neighborhoods
located in Archer, Florida. Should funding be available, the ACHA reserves the
right to extend a contract awarded under this IFB to additional units within
their portfolio under the same Scope and pricing structure.
IFB INFORMATION AT A GLANCE
Ron Hall
Contact Person
352-372-2549 ext 512
Ron@acha-fl.com
IFB Documents https://acha-fl.com/procurement/
Pre-Bid Conference - Wednesday September 9, 2026 from 10:00am to
walkthrough 11:30am at 17029 SW 141st pl Archer, FL
Thistle Hills West
Questions related to this RFB Submitted to Ron@acha-fl.com
Deadline Wednesday September 23, 2026
Wednesday September 30, 2026 @4:00pm
Deadline for Submission of
EST
Sealed Bid
Your bid with all required attachments must be
delivered in person to:
Alachua County Housing Authority
703 NE 1st Street Gainesville,
FL, 32601
by the posted deadline.
*Your submission must be received and time-
stamped by ACHA no later than the posted
deadline. ACHA is not responsible for delays in
submission regardless of the form of delivery.
Anticipated date of Approval by the Wednesday October 7, 2026 at 5:00pm Board of
ACHA Board of Commissioners Commissioners meeting
SCOPE OF WORK AT A GLANCE
(see individual specification sections for complete details)
Replacement of front and rear Replacement of front porch
entrance doors columns
Replacement of door locks Painting entire exterior
Replacement of windows Whole house replumbing
Replacement of gable ends Replacement of water heaters
Replacement of soffits Electrical
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IFB Archer Unit Improvements
TABLE OF CONTENTS STARTING PAGE
1. Scope of Work
1.1. Painting
1.2. Porch Column Replacement
1.3. Front and Rear Door Replacement
1.4. Front and Rear Door Hardware Replacement
1.5. Window Replacement
1.6. Gable End Replacement
1.7. Soffit Replacement
1.8. Whole House Replumb
1.9. Water Heater Replacement
1.10. Electrical
2. Bidding Requirements & Certifications
2.1. Form HUD-5369 Instruction to Bidders for Contracts
2.2. Form HUD-5369-A Representations, Certifications and Other
Statements of Bidders
2.3. Bid Bond Form
3. Contracting Conditions and Special Provisions
3.1. Form HUD-5370 General Conditions for Construction Contracts
3.2. Liquidated Damages Clause
4. Florida Statutory Compliance Enclosures
4.1. Sworn Statement under section 287.133(3)(A), Florida Statutes, On
Public Entity Crimes
4.2. Florida Statute 287.135 Company Affidavit
4.3. Anti-Human Trafficking Affidavit
5. Wage Requirements
5.1. Form HUD-4010 Federal Labor Standards Provisions
5.2. General Decision Number FL2026052 5/18/2026 Mod 1 Residential
6. Technical Trade Specifications
6.1. Trade per Code Guidelines
7. Sub-Contracting
7.1. Sub-Contractor Documentation
8. Special Conditions
8.1. Invoicing/Payment
8.2. Insurance
8.3. Licensing
8.4. Protection of Work, Property and Persons
8.5. E-Verify
8.6. Selection Criteria
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9. Unit Listing
9.1. Chart of unit details
10. Submittal
10.1. Submittal Checklist - These items must be submitted with your
sealed bid
Appendix A - Painting Schemes and Specifications
Appendix B - Column Types
Appendix C - House Layouts from Original Drawings
Appendix D - HUD Forms
Appendix E - Florida Statutory Compliance Enclosures
Appendix F - Form of Bid documents
Appendix G - Company Profile
NOTES:
The following Scope of Work attempts to address the main items within
this IFB. It is up to the contractor to verify quantities, sizes, swings, etc.
through field observations and measurements prior to submitting bid.
Items are to be installed through best trade practices following all current
Florida Building Codes. Any item that is needed to complete a task but
not specifically listed in the Scope should still be addressed in your
pricing. You may wish to include a detailed pricing schedule along with
the included Form of Bid documents.
All specified products are for quality and design purposes. Bidders may
bid on equivalent products, but must provide documentation in the
sealed bid packet clearly showing the equivalence. ACHA staff will have
the final say on a products equivalence and ability to substitute for the
specified product.
There are several links noted throughout this IFB. These can be used as
reference for more information and/or to download forms needed for
review and/or submission.
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1. Scope of Work Details and Specifications - further information can be
found in Appendix A - C
1.1. Painting
1.1.1. Power wash entire unit and remove any peeling/flaking paint and
prime all new materials and any bare areas as necessary.
1.1.2. Paint entire house per the painting schemes.
1.1.3. See Appendix A for painting specifications, paint schemes and paint
scheme layouts per neighborhood.
1.1.4. See also unit listing under Section 9
1.2. Porch Column Replacement
1.2.1. Set up temporary support jacks to support the porch structure
1.2.2. Remove all blocked columns and blocked walls
1.2.3. Replace with wood columns including trim, support brackets and
caulking
1.2.4. Columns are to be installed as per code
1.2.5. Paint as per painting scope
1.2.6. See Appendix B for designs and associated Schemes
1.3. Front and Rear Door Replacement
1.3.1. Remove front and rear doors and any security screen doors
including jambs and trim
1.3.2. Replace front door with Therma-Tru Fiber-Classic pre-hung Model
S606 3'0" x 6'8" smooth with Rainglass Insert
1.3.3. Replace rear door with Therma-Tru Fiber-Classic pre-hung Model
S600 2'8" x 6'8" smooth with no glass insert
1.3.4. Hinges and other hardware in satin chrome
1.3.5. Make any necessary repairs and install woodwork as needed
1.3.6. Replace all trim inside and outside of door frame
1.3.7. All doors must include viewer
1.3.8. Caulk all areas per code
1.3.9. Paint doors and jambs per painting scope
1.4. Front and Rear Door Hardware Replacement
1.4.1. Falcon T101 passage locks in satin chrome
1.4.2. Falcon D100 single cylinder deadbolts with turn in satin chrome
1.4.3. All deadbolts are to be keyed per keying schedule provided by
ACHA staff with four (4) original keys
1.4.4. Provide 10 additional passage locks
1.4.5. Provide 10 additional cylinders with 4 keys each
1.5. Window Replacement
1.5.1. Remove all windows including security screens
1.5.2. Patch all concrete and trim and replace any deteriorated wood
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1.5.3. Install white Atrium New Series 130 2-lite w/flange vinyl horizontal sliders
with standard mesh screens in all areas except the end bedroom
windows
1.5.4. Install white Atrium Series 130 vinyl single hung with standard mesh
screens in all end bedroom windows
1.6. Gable End Replacement
1.6.1. Remove gable ends
1.6.2. Repair and/or install any woodwork, water resistant barrier, starter
strip, flashing, etc. as per code
1.6.3. Replace with wood grain textured fiber cement lap siding and trim
1.6.4. Board width of 7.25 to 7.5" (available in various lengths)
1.6.4.1. Acceptable brands: Hardiplank, Chemplank and Terraplank
1.6.5. Caulk and trim as required per code
1.6.6. Install 18" x 24" screened end vent on both gable ends to provide
staff access to attic areas and to allow extra venting
1.6.7. Install 1" x 4" accent trim piece where gable end meets wall
1.6.8. Paint per painting scope
1.7. Soffit Replacement
1.7.1. Remove all soffits
1.7.2. Repair and/or install any woodwork as necessary per code
including any damaged/deteriorated fascia and paint as per painting
scope below
1.7.3. Install white aluminum soffits
1.7.3.1. Standard width of 12 inches (such as Triple 4" or Double 5") with nominal
thicknesses of 0.016 to 0.019 inches. Vent styles are to be lanced (slotted
indentations) or pinhole perforated.
1.7.3.2. Install using J-Channels or F-channels as required
1.7.3.3. Use galvanized aluminum corrosion resistant fasteners
1.8. Whole House Re-pipe
1.8.1. Not all units need to be re-piped. See "Unit Listing" under section 9
1.8.2. Re-pipe all hot and cold-water lines to unit from the meter to and
throughout all points of the unit with CPVC to code.
1.8.3. Main line to the unit is to be run underground from the meter to
the back of the unit before entering the structure.
1.8.4. Piping should be run through the wall to each source
1.8.5. Insulate and secure all piping per code
1.8.6. Replace all valves with quarter turn valves
1.8.7. Sheetrock is to be repaired and painted
1.9. Water Heater Replacement (as part of house re-piping)
1.9.1. Remove tanked water heater located in the laundry room
1.9.2. Install Rheem RTG-70XLP-3 water heater on the rear exterior of the
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unit near the back door
1.9.3. Include isolation service valves and pressure relief valves
1.10. Electrical/Other
1.10.1. Remove front porch light and replace with Project Source
Woodward 1 9.5" H in Matte Black
1.10.2. Install electrical connections as necessary to meet code for
the exterior tankless water heater
1.10.3. Install new 6" high address numbers in Matte Black
2. Bidding Requirements & Certifications - See Appendix D for forms
2.1. Form HUD-5369 Instruction to Bidders for Contracts
This is a mandatory U.S. Department of Housing and Urban Development (HUD)
document used by Public Housing Agencies (PHAs) and Indian Housing Authorities
(IHAs) for construction contract solicitations under sealed bidding procedure.
https://www.hud.gov/sites/documents/5369.pdf
2.2. Form HUD-5369-A Representations, Certifications and Other
Statements of Bidders
This is a mandatory U.S. Department of Housing and Urban Development (HUD)
document used by Public Housing Agencies (PHAs) and Indian Housing Authorities
(IHAs) for construction contract solicitations under sealed bidding procedures.
https://www.hud.gov/sites/documents/5369-a.pdf
2.3. Bid Bond Form
For Capital Fund work, a bid guarantee from each bidder equivalent to 5 percent of
the bid price is required for each construction (and extensive maintenance work)
contract over $100,000. See 24 CFR 905.316(d)(1) and one of the following:
i. A performance bond and payment bond for 100 percent of the contract price;
ii. A performance bond and a payment bond, each for 50 percent or more of the
contract price;
iii. A 20 percent cash escrow;
iv. A 10 percent irrevocable letter of credit with terms acceptable to HUD; or
v. Any other payment acceptable to HUD.
See also Form HUD-5369 Instructions to Bidders for Contracts as attached. This
standard is required for Capital Fund work related to construction and extensive
maintenance work. Approved Bonding agencies can be located at
https://www.fiscal.treasury.gov/surety-bonds/circular-570.html
3. Contracting Conditions and Special Provisions - this form can be
downloaded from the HUD website as noted
3.1. Form HUD-5370 General Conditions for Construction Contracts
This is a mandatory U.S. Department of Housing and Urban Development (HUD)
document. It contains required contract clauses and provisions for public housing
agency (PHA) construction and development projects exceeding $150,000.
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https://www.hud.gov/sites/dfiles/OCHCO/documents/5370.pdf
3.2. Liquidated Damages Clause
This is a standard U.S. Department of Housing and Urban Development (HUD)
liquidated damages clause that specifies a pre-agreed daily cost reduction if a
contractor misses the project completion deadline. We will be setting liquidated
damages at $500.00 per day.
4. Local Florida and Alachua County Statutory Compliance Enclosures - See
Appendix E for forms
4.1. Sworn Statement under Section 287.133(3)(A), Florida Statutes, on
Public Entity Crimes
This is a certification that your company is not prohibited from
receiving a public contract because of public entity crime or
conviction.
4.2. Florida Statute 287.135 Company Affidavit
A Florida Statute 287.135 Company Affidavit is a legal certification required from
vendors bidding on or renewing contracts with state agencies and local
governments. It confirms that the business is not participating in a boycott of Israel
and is not on specialized scrutinized company lists regarding Sudan, Iran, or Syria
4.3. Anti-Human Trafficking Affidavit
An Anti-Human Trafficking Affidavit is a legal sworn statement required under
Florida Statute 787.06. It confirms that a non-governmental entity or contractor
does not use coercion, force, or fraud for labor or services when doing business
with a governmental entity
5. Wage Requirements - these forms can be downloaded from the HUD
websites as noted
5.1. Form HUD-4010 Federal Labor Standards Provisions
This is an official U.S. Department of Housing and Urban Development (HUD)
document. It outlines the mandatory labor standards, prevailing wage
requirements, and worker protections for contractors and subcontractors working
on construction projects receiving federal financial assistance under the Davis-
Bacon and Related Acts.
https://www.hud.gov/sites/dfiles/OCHCO/documents/4010.pdf
5.2. General Decision Number FL2026052 5/18/2026 Mod 1 Residential
The Davis-Bacon Act requires contractors and subcontractors to pay local
prevailing wages and fringe benefits to laborers and mechanics on federal or
federally assisted construction projects over $2,000. These specific wage rates are
determined by the U.S. Department of Labor and organized by geographic county
and type of construction. https://sam.gov/wage-determination/FL20260052/1
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6. Technical Trade Specifications
6.1. All work on this job will follow the Florida Building Code and local
requirements as listed with the Alachua County Florida Building
Department. They dictate exact standards for structural integrity, wind resistance,
energy efficiency, and specialized trade installations. All workers engaged in work that
requires a license, must be licensed in that trade.
7. Sub-Contracting
7.1. Sub-Contractor Documentation: All sub-contracts regardless of
level are required to follow the same guidelines as specified within this
IFB as is for the prime contractor. Contractor agrees not to hire any sub-
contractor without prior approval and clearance. Any sub-contractor
associated with a potential award must follow and adhere to the same
requirements as the prime contractor including submission of forms,
Certified Payroll and employee interviews. Sub-contractors must be
listed in your response as part of your Form of Bid under Appendix F.
8. Special Conditions
The following conditions modify the "General Conditions of the Contract for
Construction/Public and Indian Housing Programs", Form HUD-5370. Where a portion of the
General Condition is modified or deleted by these Special Conditions, the unaltered portions of
the General Conditions shall remain in effect.
PROJECT MEETINGS
Project meetings shall be held Bi-Weekly at the site followed by a site inspection. Appropriate
representation from the Authority, Contractor and major Sub-contractors shall be in
attendance.
CHANGE ORDERS
The Alachua County Housing Authority (hereafter ACHA or Authority) may make change orders
adding or deleting work as necessary if it is in the best interest of the Authority to do so. The
Contractor does not have this ability. Both parties shall make no modifications of the terms of
the contract except by written amendment or change order. Contractor shall not perform extra
work unless authorized to do so in writing. Contractor needs to submit a bid that takes into
account all aspects of the request. Failure to include costs for items that should have been in
your bid may not be reimbursable.
An itemized breakdown showing cost and markup must be submitted with each proposal for
change order
Maximum allowable markup (includes indirect cost and profit) on "direct cost" will be eight
percent (8%).
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Maximum allowable markup (includes indirect cost only) on "amounts proposed from any tier
Subcontractor" will be five percent (5%).
Markup will not be allowed on more than one-tire Subcontractor.
SUPERVISION
The Contractor shall provide a full-time Superintendent who shall be responsible for all phases
of work performed under this Contract. The Superintendent shall not perform work with tools
except in specific instances when approved by the Alachua County Housing Authority.
INSPECTION
The Alachua County Housing Authority Director of Operations and Director of Maintenance
shall jointly inspect the work performed under this Contract for compliance with the
Specifications.
The Alachua County Building Department shall inspect all permittable aspects of the job.
The Contractor shall furnish all reasonable assistance required by ACHA staff and the Inspector
for the proper inspection and examination of the work.
The Contractor shall follow the directions and instructions of the Contract. Should the
Contractor object to any order given by any Inspector, the Contractor shall make written appeal
to the Contracting Officer for a decision.
The Inspector and other authorized representatives of the Alachua County Housing Authority
shall be free at all times to perform their duties and any attempted intimidation of an inspector
by the Contractor or by any of his employees shall be sufficient reason, if the Alachua County
Housing Authority so decided, to terminate the Contract. Furthermore, such field inspections
shall not relieve the Contractor from any obligation to perform said work strictly in accordance
with the contract documents. Any work not so constructed shall be removed and made good by
the Contractor at Contractor's own expense.
INVOICING/PAYMENT
Pay requests are to be sent via email to Ron Hall ron@acha-fl.com for work completed and
inspected to date using Form HUD-51001 Periodic Estimate for Partial Payment along with an
invoice and Department of Labor Form WH-347. Please include a summary of units/items
completed to date, completed staff hours with pay scale and proof of completed permit(s) as
necessary for work completed to date.
https://www.hud.gov/sites/dfiles/OCHCO/documents/51001.pdf
https://www.dol.gov/agencies/whd/forms/wh347
INSURANCE
Contractor agrees to provide proof of insurance as follows for both prime and all subcontracts
regardless of tier.
Automobile Liability Insurance on owned and non-owned motor vehicles used in
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