Intelligent Transportation System RFP

Agency: City of Wilsonville
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Jul 24, 2020
Due Date: Aug 25, 2020
Bid Source: Please Login to View Page
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Intelligent Transportation System RFP
Bid/RFP Status:
Open - accepting bids and proposals
Bid/RFP Due Date:
Tuesday, August 25, 2020 - 2:00pm

This project will implement an industry proven Intelligent Transportation System (ITS), including Computer Aided Dispatch and Automatic Vehicle Location components, for SMART’s fixed route, deviated fixed route, and demand response fleet of approximately 37 vehicles. The ITS will include a suite of new technology to improve SMART’s day-to-day operations, provide real-time information for customers, and provide performance metrics for reporting and analytical purposes.

Supporting Documents
RFP (453 KB)

Attachment Preview

REQUEST FOR PROPOSALS
GOODS AND SERVICES
Intelligent Transportation System
ADVERTISEMENT DATE: July 24, 2020
PROPOSALS DUE:
August 25, 2020, by 2:00 PM, Pacific Time
Address Proposals to:
City of Wilsonville
Attn: Eric Loomis
29799 SW Town Center Loop East
Wilsonville, OR 97070
Proposals must be in pdf format, be plainly marked as “RFP – Intelligent Transportation
System,” include the name and address of the Proposer, and be sent by email to the attention of
Eric Loomis, Transit Operations Manager, at loomis@ridesmart.com.
The City of Wilsonville reserves the right to reject any or all Proposals.
This Page Intentionally Left Blank
Table of Contents
Request for Proposals
I. PROJECT DESCRIPTION ................................................................................... 1
II. SCOPE OF WORK ............................................................................................... 1
Objective ...................................................................................................................... 1
Platform/Database....................................................................................................... 2
Automated Passenger Counters .................................................................................. 3
Vehicle Logic Unit (VLU)............................................................................................... 4
Mobile Data Terminal (MDT) Display .......................................................................... 6
WiFi ............................................................................................................................. 7
Installations .................................................................................................................. 8
OnBoard Passenger Information ................................................................................ 8
Reporting.................................................................................................................... 10
Support....................................................................................................................... 12
System Failure Response Times................................................................................. 12
Training and Manuals ................................................................................................ 13
Marketing and Branding ............................................................................................ 14
Technical Requirements ............................................................................................ 15
III. TERM OF PROJECT.......................................................................................... 16
IV. RFP DOCUMENTS ............................................................................................ 16
V. PROJECT MANAGER........................................................................................ 16
VI. MINIMUM QUALIFICATIONS............................................................................. 16
VII. PROPOSAL REQUIREMENTS .......................................................................... 16
Proposal Format......................................................................................................... 17
Introductory Cover Letter .......................................................................................... 17
Qualifications ............................................................................................................. 17
Scope of Work............................................................................................................ 17
Industry References ................................................................................................... 17
Project Understanding ............................................................................................... 17
Project Approach ....................................................................................................... 18
Contractor Experience ............................................................................................... 18
Project Team Experience ........................................................................................... 19
Support....................................................................................................................... 19
Project Cost ................................................................................................................ 20
Project Schedule ........................................................................................................ 20
Supporting Information ............................................................................................. 20
VIII. PROPOSAL SUBMISSION ................................................................................ 21
Proposal Submission Requirements .......................................................................... 21
RFP Change Requests/Exceptions.............................................................................. 21
SMART Intelligent Transportation System
Page i
July 24, 2020
IX. Proposal Evaluation and Selection ..................................................................... 21
Written Evaluation ..................................................................................................... 22
Explanation of Evaluation Criteria ............................................................................. 22
Interview Evaluation .................................................................................................. 24
Evaluation Procedure................................................................................................. 24
Successful Proposer Determination........................................................................... 25
X. SCHEDULE ........................................................................................................ 26
XI. RFP QUESTIONS/PROTEST ............................................................................ 26
RFP Questions ............................................................................................................ 26
Award Protest ............................................................................................................ 27
XII. GENERAL RFP INFORMATION ........................................................................ 27
Contract Award .......................................................................................................... 27
Cancellation ............................................................................................................... 28
Changes to the RFP Solicitation by Addenda ............................................................. 28
Confidentiality............................................................................................................ 28
Late Proposals ............................................................................................................ 29
Disputes ..................................................................................................................... 29
Proposer Certifications .............................................................................................. 29
Nondiscrimination...................................................................................................... 30
Competition ............................................................................................................... 30
Proposal Liability ........................................................................................................ 30
City Requests for Clarification, Additional Research, and Revisions ......................... 30
Rejection of Proposals ............................................................................................... 31
City’s Reservation of Rights ....................................................................................... 31
Modification or Withdrawal of Proposal by Proposer............................................... 31
Duration of Proposal .................................................................................................. 31
Local and Federal Requirements ............................................................................... 32
ATTACHMENT A
PRICE PROPOSAL FORM ............................................................................................. 1
ATTACHMENT B
SAMPLE GOODS AND SERVICES CONTRACT ........................................................... 1
SMART Intelligent Transportation System
Page ii
July 24, 2020
Request for Proposals
The City of Wilsonville, Oregon (“City”) is requesting Proposals in order to select a qualified
contractor to provide implementation services for the Intelligent Transportation System Project
(“Project”). Interested contractors (“Proposers”) are invited to demonstrate their experience and
qualifications in performing work directly related to the services required by responding to this
Request for Proposals (RFP). Proposals will be evaluated in accordance with the qualifications
based selection procedures of OAR 137-047-0260. This Project does does not involve
federal funds.
I. PROJECT DESCRIPTION
This project will implement an industry proven Intelligent Transportation System (ITS),
including Computer Aided Dispatch and Automatic Vehicle Location components, for
SMART’s fixed route, deviated fixed route, and demand response fleet of approximately 37
vehicles. The ITS will include a suite of new technology to improve SMART’s day-to-day
operations, provide real-time information for customers, and provide performance metrics for
reporting and analytical purposes.
II. SCOPE OF WORK
Objective
The Contractor will provide all of the following in an integrated, open-source application
programming interface (API), cloud-based system:
Automated Vehicle Locator (AVL) for operations staff to track on-time performance and
provide reports.
Computer Aided Dispatch (CAD) for operations staff to effectively and efficiently
dispatch fixed route and demand response systems, including creating customer profiles,
scheduling demand response trips and pushing information (manifests, maps, route
changes, canned messages, etc.) to operators in real-time.
AVL for customer/passenger tracking of vehicles on an application available on IOS and
Android devices.
Application for staff use for uploading current routing, blocking, stops, etc., and
producing General Transit Feed Specifications real-time (GTFS-RT).
Application for importing and editing bus stop inventory data (location, Americans with
Disabilities Act (ADA) access, type of amenities at stop, etc.).
Automated stop annunciation for ADA and general customer information with
application for importing announcements.
Automated Passenger Counters (APC).
Customer arrival predictions/schedule adherence calculations.
An open API that allows approved third-party developers to receive a live data stream
directly from Contractor at no additional cost for any use, including but not limited to
creating mobile apps, connecting to electronic readers, etc.
Ability to display live information on bus station electronic/digital signage or work with
SMART to share information to third parties.
SMART Intelligent Transportation System
Page 1
July 24, 2020

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