INTEGRATED PEST MANAGEMENT SERVICES

NASHUA SCHOOL DISTRICT
REQUEST FOR PROPOSALS
INTEGRATED PEST MANAGEMENT SERVICES
General: The Nashua School District (NSD) is soliciting proposals from qualified firms
for integrated pest management (IPM) services. Our goal is to deliver effective pest
control while at the same time reducing the volume and toxicity of pesticides used, and
reduce human and environmental exposure to pesticides. The selected contractor shall
provide all supervision, labor, materials and equipment necessary to accomplish the
surveillance, trapping and pesticide application components of the IPM program. The
contractor shall also provide detailed, site-specific recommendations for procedural or
physical modifications that may be necessary to achieve pest prevention.
Background: The NSD is a public school system comprised of two high schools, three
middle schools, twelve elementary schools, a pre-school/alternative HS, School
Administration Building and Plant Operations complex. The total square footage of these
facilities is approximately 2,000,000. NSD strives to keep all building systems in peak
operating condition and up to current codes. The NSD desires to partner with a full-
service pest management firm to provide the best possible learning environment for its
students, staff and visitors.
Requirements for Bidding: In order for a company to qualify for the bidding process it
must meet the following requirements:
1. Be licensed to apply pesticides in the State of New Hampshire.
2. Employ a minimum of one certified commercial supervisory applicator license for
every five certified commercial operational applicators employed.
3. Provide proof of appropriate insurance.
4. All contractor personnel working in or around NSD facilities must wear
distinctive uniform clothing.
Scope: This program will be designed to deal with pests which typically infiltrate
buildings, such as ants, roaches, silverfish, water bugs, spiders, drain flies, mice, and rats.
Part I. Facility Assessments
1. Facility Assessment - The contractor shall visit and conduct an IPM assessment of
each facility. For these assessments, and all subsequent visits to the facility, the
contractor's representative must check in with the main office reception desk.
2. Report and Recommendations - The contractor shall prepare a report for each of the
facility assessments, documenting the results of the above assessments and providing
recommendations for IPM measures and physical plant improvements. The Facility
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Assessment and Report & Recommendations will be provided within thirty (30) calendar
days of issuance of the contract purchase order.
Part II. Implement IPM Measures
1. Brief Facilities Team - Provide an in person briefing highlighting the results of the
assessments for each facility along with recommended IPM measures (control plan), a
proposed schedule for implementing these measures, and proposed service intervals.
Provide manufacturer's "cut sheets" for any measures intended to be used for this
contract. Also highlight any physical plant improvements observed during the
assessments which could improve defense against pests.
2. Implement IPM Measures
a. Upon approval of the control plan, initiate the IPM per the approved schedule at the
approved service intervals. Amendments to the service schedule may occur due to
changes in the pest populations and should be noted in the pest control logbook (see
item 2.d. below)
b. Provide a copy of the Commercial Pesticide Applicator Certificate for every
contractor's employee who will be performing on-site service under this contract.
c. Provide Material Safety Data Sheets (MSDS) for all pesticides proposed to be used
during this contract. If these pesticides are changed, provide the updated MSDSs
before pesticide use. The contractor shall be responsible for proper transport,
handling and application of pesticides according to the product label and in
accordance with federal, state and local regulations. All pesticides used by the
contractor must be registered with the Environmental Protection Agency and the NH
State Department of Environmental Resources
d. The Contractor shall maintain a pest control logbook for each facility served by
this contract. These records shall be kept at each facility, in the head custodian's
office, and maintained on each visit by the contractor. This logbook shall contain the
following items, at minimum:
(1) A copy of the Pest Control Plan for the site;
(2) A copy of the labels and MSDS for all pesticides which may be used;
(3) The contractor's service schedule for the site;
(4) Pesticide application record and IPM monitoring forms, signed and dated by
the contractor's representative servicing the site;
(5) Recommendations for steps the facility may take to reduce or eliminate
conditions that are favorable for pests covered by the terms of this contract.
(6) Maps indicating the placement of insect/rodent monitoring devices and/or bait
boxes.
e. Notify the Plant Operations Office before application of pesticides. Notification
shall include product name, where and when it is proposed to be applied, and any
recommendations with regard to safety after the application.
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Part III. Additional Pest Control Services
The contractor shall provide pest control services for issues above and beyond those
listed in Parts I & II. Examples of these services include bee/wasp nests on/around
exterior walls of facilities, birds, bats, snakes and other vertebrates. This work shall be
provided on an hourly time & material fee schedule, and within 24 hours of notification
by the Plant Operations Department. If termites are discovered, the contractor will
propose a course of action to exterminate the nest(s).
Qualification of IPM Firm: Proposals must include the following information:
1. A general profile of the firm, including location of the office from which the
work will be accomplished and types of activities conducted by the firm.
2. The firm's experience in assessing facilities for pest management.
3. Key personnel who will be working on this project and their qualifications,
education and experience. Currently valid licenses are required.
4. Examples of past and present IPM projects conducted within the field.
5. Names, addresses and phone numbers of at leave five (5) clients for whom
related projects have been conducted in the past five years.
6. The name, address and phone number of the firm and the contact person.
Additional Requirements - See Appendix A for General Terms and Conditions.
Contract Award: Award of this contract shall be based on (a) qualifications of the firm
and (b) price. Please fill out Appendix B (Quote Sheet) to provide costs of services.
Contract Term: The initial contract period of performance shall commence on
September 8, 2026 and run through June 30, 2027. Consideration may be given to four,
one year renewal periods, at rates you propose (provide inflation rate). Each of these
additional years will be for one calendar year aligned with our fiscal year, which runs
July 1st through June 30th.
Site Visits: Since conducting site assessments is a task under this specification,
individual site visits to each of the school district facilities will not be provided.
However, a one day only visit for interested contractors will be conducted on Thursday,
May 7, 2026, starting at 8am at Nashua High School South (meet at the main entrance).
Please notify Mr. Douglas Duffina, at (603) 966-1505, (email duffinad@nashua.edu) if
you wish to take advantage of this opportunity. No other site visits will be scheduled.
Mr. Duffina is also the point of contact should you have any questions or comments
concerning this specification. A listing of all school facilities and street addresses
follows:
Nashua High School North 8 Titan Way
Nashua High School South 36 Riverside Street (Includes Carpentry Bldg)
Fairgrounds Middle School 27 Cleveland Street
McCarthy Middle School 41 DiAntonio Drive
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Pennichuck Middle School 207 Manchester Street
Amherst Street Elementary 71 Amherst Street
Bicentennial Elementary 296 E. Dunstable Road
Birch Hill Elementary 17 Birch Hill Drive (Includes 2 Portable Bldgs)
Broad Street Elementary 390 Broad Street
Charlotte Avenue Elementary 48 Charlotte Avenue
Dr. Norman Crisp Elementary 50 Arlington Street
Fairgrounds Elementary 37 Blanchard Street
Ledge Street Elementary 139 Ledge Street
Main Dunstable Elementary 20 Whitford Road
Mount Pleasant Elementary 10 Manchester Street
New Searles Elementary 39 Shady Lane
Sunset Heights Elementary 15 Osgood Road
Franklin Street School 55 Franklin Street
School Administration Building 41 Ledge Street
Plant Operations Complex 38 Riverside Street
Bids Due: Sealed bids shall be marked at "IPM Bid" and addressed/delivered to:
Plant Operations, NSD
38 Riverside Street
Nashua, NH 03062
Bids are due no later than 2pm on Wednesday, May27, 2026. There will be a public
bid opening at that time and place.
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APPENDIX A
GENERAL TERMS AND CONDITIONS
Any exceptions to these general terms and conditions stated elsewhere in this Request for
Qualifications/Proposals/Bids shall prevail.
I. Specifications
References to brand names or model numbers are intended only to establish a minimum
standard of quality. Unless otherwise stated, such references shall not restrict
submissions which include other brand names or model numbers.
Any inability to comply with the conditions or specifications outlined in the Request for
Qualifications/ Proposals/Bids must be clearly stated.
Firms who find discrepancies in the specifications or are in doubt with regard to any part
of a specification shall immediately notify the District. If it is deemed necessary, an
addenda will be issued to all firms by mail, fax or email. The District will not be
responsible for any oral instructions.
The City of Nashua supports the concept of purchasing products which are
biodegradable, can be or have been recycled, or are environmentally sound. Due
consideration will be given to the purchase of such products. If you are bidding on any
such products which qualify, please so indicate in a cover sheet by item number and
description.
II. Charges
No charges will be allowed for federal, state, or municipal sales and excise taxes, as the
Nashua School District is tax exempt.
All charges are to be firm net prices, and are to be F.O.B. destination, including charges
for delivery and placement.
III. Terms and Conditions of Bid
The Nashua School District reserves the right to waive all formalities and reject any and
all proposals when it is in the best interest of the District to do so.
To be eligible for an award, a proposer must be deemed "responsible". A responsible
bidder 1) has the ability, capacity and skill to provide the goods or services required; 2)
can provide the goods or services within the time frame specified; 3) has a satisfactory
record of integrity, reputation, judgment and experience; 4) has sufficient financial
resources to provide the goods or services; 5) has an ability to provide future maintenance
and support as required; and 6) has developed a positive track record with the City of
Nashua to the extent the bidder has previously provided goods or services.
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From time to time, the District may, because of critical time frames, solicit proposals
prior to approval of the fiscal year operating budget or formal award of special revenue
funds actually funding the bid purchase. The award of a bid is always contingent upon
the availability of such funding.
The submission of a proposal constitutes the bidder's acceptance of and agreement to the
terms and conditions of this Request for Proposals (RFP).
All proposals will be firm and binding for ninety (90) days from the date of the proposal
opening.
IV. Submission and Opening of Proposals
All proposals receiving consideration must be submitted in sealed envelopes, clearly
identified as directed by this Request for Qualifications/Proposals, and delivered to the
Nashua School District Plant Operations Office located at 38 Riverside Street, Nashua,
NH 03062 by the date and time specified. Provide two (2) copies of your RFP response,
bound and tabbed along with an electronic file in PDF format on a labeled USB flash
drive.
Samples when required shall be furnished free of charge and must be tagged with the
bidders name and bid identification. Samples not used or destroyed in testing will be
returned to the bidder at his/her request and expense.
V. Compliance with Applicable Laws and Regulations
All goods or services furnished must comply with all applicable federal, state, and local
laws, codes and regulations.
Material Safety Data Sheets are required for all products containing one or more toxic
substances in accordance with the New Hampshire "Worker's Right to Know Act"
(Chapter 277-a). Award of the bid to the successful bidder is contingent on the bidder
supplying 20 copies of the Material Safety Data Sheets to allow for postings at all
potential District locations.
VI. Insurance Requirements
Contractor shall carry and maintain in effect during the performance of services under
this contract:
General Liability insurance in the amount of $1,000,000 per occurrence;
$2,000,000 aggregate;
$1,000,000 Combined Single Limit Automobile Liability; and Workers'
Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/$100,000.
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Contractor shall maintain in effect at all times during the performance under this
contract all specified insurance coverage with insurers. None of the requirements as to
types and limits to be maintained by Contractor are intended to and shall not in any
manner limit or qualify the liabilities and obligations assumed by Contractor under this
contract. The City of Nashua shall not maintain any insurance on behalf of Contractor.
Subcontractors are subject to the same insurance requirements as Contractor and it shall
be the Contractor's responsibility to ensure compliance of this requirement.
The parties agree that Contractor shall have the status of and shall perform all work
under this contract as an independent contractor, maintaining control over all its
consultants, sub consultants, contractors, or subcontractors. The only contractual
relationship created by this contract is between the City and Contractor, and nothing in
this contract shall create any contractual relationship between the City and Contractor's
consultants, sub consultants, contractors, or subcontractors. The parties also agree that
Contractor is not a City employee and that there shall be no:
(1) Withholding of income taxes by the City:
(2) Industrial insurance coverage provided by the City;
(3) Participation in group insurance plans which may be available to employees of
the City;
(4) Participation or contributions by either the independent contractor or the City
to the public employee's retirement system;
(5) Accumulation of vacation leave or sick leave provided by the City;
(6) Unemployment compensation coverage provided by the City.
Contractor will provide the City of Nashua with certificates of insurance for coverage as
listed below and endorsements affecting coverage required by the contract within ten
calendar days after the City issues the notice of award. The City of Nashua requires
thirty days written notice of cancellation or material change in coverage. The certificates
and endorsements for each insurance policy must be signed by a person authorized by the
insurer and who is licensed by the State of New Hampshire. General Liability,
Employers' Liability and Auto Liability policies must name the City of Nashua as an
additional insured and reflect on the certificate of insurance. Contractor is
responsible for filing updated certificates of insurance with the City of Nashua's Risk
Management Department during the life of the contract.
All deductibles and self-insured retentions shall be fully disclosed in the
certificate(s) of insurance.
If aggregate limits of less than $2,000,000 are imposed on bodily injury and
property damage, Contractor must maintain umbrella liability insurance of at
least $1,000,000. All aggregates must be fully disclosed on the required
certificate of insurance.
The specified insurance requirements do not relieve Contractor of its
responsibilities or limit the amount of its liability to the City or other persons, and
Contractor is encouraged to purchase such additional insurance, as it deems
necessary.
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The insurance provided herein is primary, and no insurance held or owned by the
City of Nashua shall be called upon to contribute to a loss.
Contractor is responsible for and required to remedy all damage or loss to any
property, including property of the City, caused in whole or part by Contractor
or anyone employed, directed, or supervised by Contractor.
VI. Hold Harmless Provisions
The winning bidder must agree to defend, hold harmless, and indemnify the City of
Nashua, its officers, agents and employees against all claims or injuries to any person or
firm arising out of the actions of the bidder, its officers, agents, or employees in
providing services or goods in connection with this bid award.
VII. Default
Should any goods or services furnished by the bidder under a contract or purchase order
fail to conform to the specifications contained herein or to a sample submitted by the
bidder, the District may reject the goods or services. In such an event, the bidder shall be
instructed to remove any goods or cease providing services at no cost to the District, and
replace them with goods or services conforming to the specifications and samples.
Should the bidder default in the performance of the foregoing paragraph, the District
reserves the right to purchase the goods or services from other sources, and to hold the
bidder responsible for any excess costs occasioned to the District thereby.
VIII. Conflict of Interest
Any bidder who believes a conflict of interest may exist in responding to the Request for
Proposals shall so state that conflict as part of the bid submission. The District reserves
the right to reject said bid based on its conclusion that a substantive conflict exists.
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APPENDIX B
QUOTE SHEET
INTEGRATED PEST MANAGEMENT SERVICES
I. Base Bid (Assessments, Report & Recommendations): $_______________
II. Integrated Pest Management Program (One Year): $_______________
III. Miscellaneous Pest Control Services. List your hourly fee for providing
miscellaneous services as outlined in Part III of the specification.
$____________/hour
IV. Proposed inflation rate for years two through five if NSD decides to renew IPM
contract:
______%/year
Name of Firm Providing Bid: _________________________________
Address: __________________________________________________
__________________________________________________
Tel #: ________________________ Fax: _________________________
Signature of Responsible Firm Official:_____________________________________
Point of Contact: _____________________________ Date of Bid: _____________
Point of Contact email address: _______________________
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