Integrated pest control services

Mississippi Department of Finance and
Administration
OFFICE OF PROCUREMENT AND
CONTRACTS
INVITATION FOR BIDS
INTEGRATED PEST MANAGEMENT SERVICES
RFx #: 3160007981
April 28, 2026
Contact information for this invitation for bids:
Integrated Pest Management Services IFB
c/o DFA - Office of Procurement and Contracts
501 North West Street
Suite 1301-A Woolfolk Building
Jackson, Mississippi 39201
procurement@dfa.ms.gov

SECTION 1. INTRODUCTION AND OVERVIEW ...................................................................4
1.1 Purpose and Goals..........................................................................................................4
1.2 Optional Letter of Intent ................................................................................................5
1.3 Bid Submission Requirements .......................................................................................5
1.3.1 Bid Submission Period ............................................................................................ 6
1.4 Important Dates ..............................................................................................................7
1.5 Questions and Answers ..................................................................................................7
1.6 Acknowledgment of Amendments ................................................................................7
1.7 Expenses Incurred in the Procurement Process .............................................................8
1.8 Right to Reject, Cancel and/or Issue Another IFB ........................................................8
1.9 Registration with Mississippi Secretary of State ...........................................................8
1.10 Debarment ......................................................................................................................8
1.11 Right to Consider Historical Information ......................................................................8
1.12 Approval ........................................................................................................................8
1.13 Property Rights ..............................................................................................................8
1.14 Contract Rights ..............................................................................................................9
SECTION 2. PROCUREMENT METHODOLOGY ..................................................................10
2.1 Restrictions on Communications with DFA Staff .......................................................10
2.2 Reconsideration of the Solicitation ..............................................................................10
2.3 Acceptance of Bids ......................................................................................................10
2.4 Minor Informalities and Irregularities .........................................................................10
2.5 Disposition of Bid ........................................................................................................11
2.6 Modification or Withdrawal of a Bid ...........................................................................11
2.7 Rejection of Bids..........................................................................................................11
2.8 Alternate Bids ..............................................................................................................11
2.9 Corrections and Clarifications .....................................................................................11
2.10 Bid Evaluation .............................................................................................................12
2.10.1 Responsive Vendor/Offeror .................................................................................. 12
2.10.2 Nonconforming Terms and Conditions ................................................................ 12
2.10.3 Conditioning Bid Upon Other Awards ................................................................. 12
2.11 Right of Negotiation ....................................................................................................12
2.12 Notice of Intent to Award ............................................................................................13
2.13 Notice of Contract Award ............................................................................................13
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2.14 Request for Reconsideration of the Intent to Award ...................................................13
SECTION 3. SCOPE OF SERVICES .........................................................................................14
3.1 Locations ......................................................................................................................14
3.2 Integrated Pest Management Services Plan .................................................................15
3.3 Pesticide Usage ............................................................................................................15
3.4 Service Hours ...............................................................................................................16
3.5 Insect Control ...............................................................................................................16
3.6 Rodent Control .............................................................................................................17
3.7 Service Invoices ...........................................................................................................17
3.8 Professional Entomologist Services .............................................................................18
3.9 Contractor Personnel ....................................................................................................18
SECTION 4. MINIMUM QUALIFICATIONS ..........................................................................19
SECTION 5. REFERENCES ......................................................................................................20
SECTION 6. BID COVER SHEET .............................................................................................20
SECTION 7. BID FORM ............................................................................................................20
APPENDIX A - Bid Cover Sheet .................................................................................................21
APPENDIX B - Bid Form .............................................................................................................23
APPENDIX B1 - Bid Form - Group 1 .........................................................................................24
APPENDIX B2 - Bid Form - Group 2 .........................................................................................25
APPENDIX B3 - Bid Form - Group 3 .........................................................................................26
APPENDIX B4 - Bid Form - Group 4 .........................................................................................27
APPENDIX B5 - Bid Form - Group 5 .........................................................................................28
APPENDIX B6 - Bid Form - Group 6 .........................................................................................29
APPENDIX B7 - Bid Form - Group 7 .........................................................................................30
APPENDIX B8 - Bid Form - Group 8 .........................................................................................31
APPENDIX B9 - Bid Form - Group 9 .........................................................................................32
APPENDIX C - References ...........................................................................................................33
APPENDIX D - Release of the Bid as Public Record ..................................................................34
APPENDIX E - Draft Integrated Pest Management Services Contract ........................................35
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SECTION 1. INTRODUCTION AND OVERVIEW
1.1 Purpose and Goals
The Mississippi Department of Finance and Administration (DFA) Office of Procurement and
Contracts (OPC) issues this Invitation for Bids (IFB) to solicit bids from qualified, experienced,
responsible and financially sound Offerors to provide Integrated Pest Management (IPM) services
for properties owned and operated by the State of Mississippi. These services are to be provided
for the Office of Capitol Facilities within DFA. The selected Offeror will assist DFA by providing
such services as requested for which the Offeror has the technical capacity to render.
Offerors must have the proven ability to perform all services requested in this IFB. A more detailed
list of services is contained in Section 4 - Scope of Services. DFA seeks to enter into a firm fixed
price contract for these services.
There will be an award per building group; however, DFA reserves the right to award multiple
contracts to one Offeror if that Offeror submits the lowest cost for multiple groupings. In order to
be considered for any group of buildings, a bid must be submitted for each group (marking no bid
on the bid form will be considered responding). The awarded contract(s) will be for one (1) year
with four (4) optional renewal years which may be exercised at the discretion of DFA. The
effective date of this contract will August 1, 2026. A draft copy of the contract has been included
as Appendix E for your review. Should the State elect to make an award as a result of this IFB, the
selected Offeror must execute the State's standard personal service contract template, without
substantive revisions. By submitting a bid, Offerors understand and agree that any proposed
revisions may deem an Offeror's bid non-responsive.
This IFB shall be governed by the applicable provisions of the Public Procurement Review Board
(PPRB) Office of Personal Service Contract Review Rules and Regulations (OPSCR Rules and
Regulations), a copy of which is available on the Mississippi Department of Finance and
Administration's website (www.dfa.ms.gov). Any Offeror responding to a solicitation for personal
and professional services and any Contractor doing business with a state agency is deemed to be
on notice of all requirements therein.
A copy of this IFB, including all appendices and attachments, and any subsequent amendments,
including the Question-and-Answer amendment, if issued, will be posted to the DFA website at
https://www.dfa.ms.gov/bids-and-IFBs-notices under the "Active Procurements". It is the
responsibility of all interested vendors to monitor the website for updates regarding this
procurement.
Before the award of any contract, the Offeror will be required to document to DFA that it has the
necessary capabilities to provide the core services specified in this IFB. The Offeror may also be
required to provide additional client references, as well as related project experience detail in order
to satisfy DFA that the Offeror is qualified. DFA may make reasonable investigations, as it deems
necessary and proper, to determine the ability of the Offeror to perform the work, and the Offeror
shall be required to furnish to DFA all information that may be requested for this purpose. DFA
reserves the right to reject any bid if the Offeror fails to provide the requested information and/or
fails to satisfy DFA that the Offeror is properly qualified to carry out the obligations of the contract
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and to complete the work described in this IFB.
1.2 Optional Letter of Intent
Interested vendors are requested to submit an optional Letter of Intent. The Letter of Intent shall
be on official business letterhead of the vendor and must be signed by an individual authorized to
commit the vendor to the work proposed. Submission of a Letter of Intent shall not binding on the
prospective Offeror to submit a sealed bid and bids may be submitted by companies which did not
submit a Letter of Intent. The Letter of Intent shall be submitted by 5:00 PM CST on May 7, 2026
and submitted electronically to:
procurement@dfa.ms.gov
1.3 Bid Submission Requirements
The original written bid shall be signed. The original bid and all required documentation shall be
submitted as a single package. Each page of the bid must be numbered. Multiple page attachments
and samples should be numbered internally within each document and not necessarily numbered
in the overall page number sequence of the entire bid. The intent of this requirement is that the
Offeror submit all information in a manner so that it is clearly referenced and easily located. The
bid shall include the section components clearly tabbed as follows:
a. Bid Cover Sheet (Appendix A)
b. Bid Form (Appendix B1 - B9)
c. References (Appendix C)
d. Release of the Bid as Public Record (Appendix D)
e. Minimum Qualifications Confirmation
f. Acknowledgement of Amendments, if issued
A complete bid packet (including the bid cover sheet, nine (9) bid forms and references) should be
submitted for the bid to be considered responsive. There is an option to select "not submitting a
bid for this group of buildings" but the bid form must be submitted. If the submitted bid packet
does not include all nine (9)bid forms, it may be considered non-responsive and rejected. Each
page of the bid must be numbered. Multiple page attachments and samples should be numbered
internally within each document and not necessarily numbered in the overall page number
sequence of the entire bid. The intent of this requirement is that the Offeror submit all information
in a manner so that it is clearly referenced and easily located.
Additionally, the Offeror shall provide the following:
a. One (1) electronic copy of the complete bid including all attachments in a searchable
Microsoft Office(R) format, preferably in Word(R) or Portable Document Format (PDF(R)).
b. If the bid contains confidential information, one (1) redacted electronic copy of the
complete bid including all attachments shall be submitted in a searchable Microsoft
Office(R) format, preferably in Word(R) or Portable Document Format (PDF(R)).
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If a redacted copy is not submitted, DFA shall consider the entire Bid to be public record.
The redacted copy should identify which section or information has been redacted and the Offeror
shall provide the specific statutory authority for the exemption. Per Mississippi Code Annotated
25-61-9(7), the type of service to be provided, the price to be paid and the term of the contract
cannot be deemed confidential.
The redacted copy shall be considered public record and immediately released, without notification
of the Offeror, pursuant to any request under the Mississippi Public Records Act, Miss. Code Ann.
25-61-1 et seq. and Miss. Code Ann. 79-23-1. Redacted copies shall also be used/released for
any reason deemed necessary by DFA, including, but not limited to, submission to the PPRB,
posting to the Transparency Mississippi website, etc.
All documentation submitted in response to this IFB and any subsequent requests for information
pertaining to this IFB shall become the property of DFA and will not be returned to the Offeror.
All information requested is considered important. Failure to provide all requested information
and in the required format may result in disqualification of the Bid. DFA has no obligation to
locate or acknowledge any information in the bid that is not presented under the appropriate outline
and in the proper location according to the instructions herein.
Bids must be submitted in writing using the attached forms and if submitting by U.S. Mail to the
following address:
Integrated Pest Management Services IFB
c/o DFA - Office of Procurement and Contracts
Attention: Director, Office of Procurement and Contracts
P O Box 267
Jackson, Mississippi 39205
If the bid is being submitted by delivery, it should be delivered to the following address:
Integrated Pest Management Services IFB
c/o DFA - Office of Procurement and Contracts
Attention: Director, Office of Procurement and Contracts
501 North West Street
Suite 1301-A Woolfolk Building
Jackson, Mississippi 39201
To prevent opening by unauthorized individuals, the bid, including any and all attachments, must
be sealed in one package. The outside cover of the package containing the sealed bids shall be
labeled:
Bid - DO NOT OPEN
Integrated Pest Management Services IFB
RFx#: 3160007981
1.3.1 Bid Submission Period
Bids shall be submitted to DFA's Office of Procurement and Contracts no later than 2:00
PM Central Standard Time (CST), June 9, 2026. Timely submission of the bid package is the
responsibility of the Offeror. Any bid received after the deadline will be considered late and will
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be rejected and will not be considered for award. The Offeror shall be notified as soon as
practicable if their bid was rejected and the reason for such rejection.
It is suggested that if a bid is mailed to DFA, it should be posted in certified mail with a return
receipt requested. A bid received at the place designated in the solicitation for receipt of bids after
the exact time specified for receipt shall not be considered unless it is the only bid received, or it
is received before award is made and was sent by registered mail no later than the fifth (5th)
calendar day before the date specified for receipt of bids. If determined by DFA that the late
receipt was due solely to mishandling by DFA after receipt at the specified address, the bid may
be considered for award.
1.4 Important Dates
April 28, 2026 Invitation for Bids released
May 7, 2026 Optional Letter of Intent by 5:00 PM CST
May 12, 2026 Deadline to submit questions by 2:00 PM CST
May 18, 2026 Anticipated date responses to questions to be posted
June 9, 2026 Bids submission deadline by 2:00 PM CST
June 22, 2026 Notice of Intent to Award distributed
August 5, 2026 Contract effective date
NOTE: Adjustments to the schedule may be made as deemed necessary by the Office of Procurement and
Contracts.
1.5 Questions and Answers
Offerors should download the "Question and Answer" template from DFA website at
http://www.dfa.ms.gov/dfa-offices/procurement-contracts/. Questions must be submitted on the
referenced template and should be submitted via email to procurement@dfa.ms.gov with a subject
line: "Questions - Integrated Pest Management Services (RFX#3160007981)". Questions must be
received no later than 2:00 PM CST, on May 12, 2026, to ensure a response by DFA. It is
anticipated, responses to questions will be posted to the Office of Procurement and Contracts page
on the DFA website at http://www.dfa.ms.gov/dfa-offices/procurement-contracts/ under the
"Active Procurements" section as an amendment to the IFB on May 18, 2026. Questions received
after May 12, 2026 may be considered for response, although there is no guarantee as to if or when
a response will be provided. It is the Offeror's sole responsibility to regularly monitor the website
for amendments and/or announcements concerning this IFB.
1.6 Acknowledgment of Amendments
DFA reserves the right to amend this IFB at any time. Should an amendment to the IFB be issued,
it will be posted to the Office of Procurement and Contracts page on the DFA website at
https://www.dfa.ms.gov/bids-and-IFBs-notices under the "Active Procurements". Interested
parties are encouraged to monitor the website for amendments to the IFB. DFA responses to
questions will be treated as amendments to the IFB and will require acknowledgment.
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Offeror shall acknowledge receipt of any amendment to the IFB in writing. The acknowledgment
shall be submitted, as a signed copy of the amendment, with the submitted bid. Each Offeror shall
submit a written acknowledgment of every amendment to the DFA on or before the submission
deadline.
1.7 Expenses Incurred in the Procurement Process
All parties participating in the procurement process in regard to this IFB shall bear their own costs
of participation, pursuant to Section 1.4.4 of the OPSCR Rules and Regulations. All costs incurred
by the Offeror in preparing and delivering its bid, making presentations, and any subsequent time
and travel to meet with DFA regarding its bid shall be borne exclusively at the Offeror's expense.
1.8 Right to Reject, Cancel and/or Issue Another IFB
DFA specifically reserves the right to reject any or all bids received in response to the IFB, cancel
the IFB in its entirety, or issue another IFB.
1.9 Registration with Mississippi Secretary of State
By submitting a bid, the Offeror certifies that it is registered to do business in the state of
Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State or, if not
already registered, that it will do so within seven (7) business days of being notified by DFA Office
of Procurement and Contracts that it has been awarded a contract.
1.10 Debarment
By submitting a bid, the Offeror certifies that it is not currently debarred from submitting bids for
contracts issued by any political subdivision or agency of the state of Mississippi or Federal
government and that it is not an agent of a person or entity that is currently debarred from
submitting bids for contracts issued by any political subdivision or agency of the state of
Mississippi.
1.11 Right to Consider Historical Information
DFA reserves the right to consider historical information regarding the Offeror, whether gained
from the Offeror's bid, conferences with the Offeror, references, or any other source during the
evaluation process. This may include, but is not limited to, information from any state or federal
regulatory entity.
1.12 Approval
It is understood that if this contract requires approval by the Public Procurement Review Board
("PPRB) and/or the Department of Finance and Administration Office of Personal Service
Contract Review ("OPSCR"), and this this contract is not approved by PPRB and/or OPSCR, it is
void and no payment shall be made hereunder.
1.13 Property Rights
Property rights do not inure to any Offeror until such time as services have been provided under a
legally executed contract. No party responding to this IFB has a legitimate claim of entitlement to
be awarded a contract or to the provision of work thereunder. DFA is under no obligation to award
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a contract and may terminate a legally executed contract at any time.
1.14 Contract Rights
Contract rights do not vest in any party until a contract is legally executed. DFA is under no
obligation to award a contract following issuance of this IFB.
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SECTION 2. PROCUREMENT METHODOLOGY
2.1 Restrictions on Communications with DFA Staff
At no time shall any Offeror or its personnel contact, or attempt to contact, any DFA staff regarding
this IFB except the Office of Procurement and Contracts. All correspondence should be sent to
procurement@dfa.ms.gov. Should it be determined that any Offeror has attempted to
communicate or has communicated with any DFA employee outside of the Office of
Procurement and Contracts regarding this IFB, DFA, at its discretion, may disqualify the
Offeror from submitting a bid in response to this IFB.
2.2 Reconsideration of the Solicitation
Any potential Offeror can request that OPC reconsider the terms of the solicitation. This
reconsideration request can be accomplished by reference to Section 5.2.4 of the OPSCR Rules
and Regulations. The potential Offeror shall file any such request within three (3) business days
following the date of public notice of the solicitation. The potential Offeror must submit the request
by email to both of the following individuals:
Terri Ashley, OPC Director, Terri.Ashley@dfa.ms.gov
Teselyn Funches, OPSCR Director, Teselyn.Funches@dfa.ms.gov
It shall be the responsibility of the requesting Offeror to ensure the request is received in a timely
manner by all required parties. Failure to request reconsideration of the solicitation in compliance
with this Section in a timely manner results in the waiver of any claim regarding the terms of the
solicitation. The request shall contain the requesting Offeror's name, a single contact person, all
contact information for the contact person, the RFx number for the solicitation, and the date the
IFB was issued. The request shall identify the OPSCR Rules and Regulations the requesting
Offeror believes to have been violated by the solicitation, as written. The request may not be based
on anything other than the solicitation document and these rules and regulations. The Offeror shall
not include any exhibits with the request. Instead, the requesting Offeror shall clearly identify the
section(s) of the solicitation at issue in its request. The request shall not be supplemented.
2.3 Acceptance of Bids
After receiving the bids, DFA reserves the right to award the contract based on the terms,
conditions, and premises of the IFB and the bid of the selected Offeror without negotiation.
All bids properly submitted shall be accepted by DFA. After reviewing DFA may request
necessary amendments from all Offerors, reject any or all bids received, or cancel this IFB,
according to the best interest of DFA and the State of Mississippi.
2.4 Minor Informalities and Irregularities
DFA has the right to waive minor defects or variations of a bid from the exact requirements of the
specifications that do not affect the price, quality, quantity, delivery, or performance of the services
being procured and if doing so does not create an unfair advantage for any Offeror. If insufficient
information is submitted by an Offeror for DFA to properly evaluate the offer, DFA has the right
to require such additional information as it may deem necessary after the submission deadline,
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