Integrated pest control services

Agency:	State Government of Mississippi
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	561710 - Exterminating and Pest Control Services
Posted Date:	Apr 28, 2026
Due Date:	Jun 9, 2026
Solicitation No:	1130-26-R-IFBD-00051
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Procurement Details

Smart Number	1130-26-R-IFBD-00051	Advertised Date	04/28/2026 12:35 PM
RFx #	3160007981	Submission Date	06/09/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	06/09/2026 2:15 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT FINANCE AND ADMINISTRATION
RFx Description	The Mississippi Department of Finance and Administration (DFA), Office of Procurement and Contracts, has issued an Invitation for Bids (IFB) for the purpose of securing a qualified vendor to provide integrated pest control services for the Office of Capit

Contact Information

Name	Terri Ashley	Email	TERRI.ASHLEY@DFA.MS.GOV
Phone	6013596580	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91059	Serv BuildPestCntrl

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
IFB - Int. Pest Services

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Mississippi Department of Finance and

Administration

OFFICE OF PROCUREMENT AND

CONTRACTS

INVITATION FOR BIDS

INTEGRATED PEST MANAGEMENT SERVICES

RFx #: 3160007981

April 28, 2026

Contact information for this invitation for bids:

Integrated Pest Management Services IFB

c/o DFA - Office of Procurement and Contracts

501 North West Street

Suite 1301-A Woolfolk Building

Jackson, Mississippi 39201

procurement@dfa.ms.gov

SECTION 1. INTRODUCTION AND OVERVIEW ...................................................................4

1.1 Purpose and Goals..........................................................................................................4

1.2 Optional Letter of Intent ................................................................................................5

1.3 Bid Submission Requirements .......................................................................................5

1.3.1 Bid Submission Period............................................................................................ 6

1.4 Important Dates..............................................................................................................7

1.5 Questions and Answers..................................................................................................7

1.6 Acknowledgment of Amendments ................................................................................7

1.7 Expenses Incurred in the Procurement Process .............................................................8

1.8 Right to Reject, Cancel and/or Issue Another IFB ........................................................8

1.9 Registration with Mississippi Secretary of State ...........................................................8

1.10 Debarment......................................................................................................................8

1.11 Right to Consider Historical Information ......................................................................8

1.12 Approval ........................................................................................................................8

1.13 Property Rights ..............................................................................................................8

1.14 Contract Rights ..............................................................................................................9

SECTION 2. PROCUREMENT METHODOLOGY..................................................................10

2.1 Restrictions on Communications with DFA Staff .......................................................10

2.2 Reconsideration of the Solicitation ..............................................................................10

2.3 Acceptance of Bids ......................................................................................................10

2.4 Minor Informalities and Irregularities .........................................................................10

2.5 Disposition of Bid ........................................................................................................11

2.6 Modification or Withdrawal of a Bid...........................................................................11

2.7 Rejection of Bids..........................................................................................................11

2.8 Alternate Bids ..............................................................................................................11

2.9 Corrections and Clarifications .....................................................................................11

2.10 Bid Evaluation .............................................................................................................12

2.10.1 Responsive Vendor/Offeror .................................................................................. 12

2.10.2 Nonconforming Terms and Conditions ................................................................ 12

2.10.3 Conditioning Bid Upon Other Awards ................................................................. 12

2.11 Right of Negotiation ....................................................................................................12

2.12 Notice of Intent to Award ............................................................................................13

2.13 Notice of Contract Award ............................................................................................13

Integrated Pest Management Services IFB – April 28, 2026

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2.14 Request for Reconsideration of the Intent to Award ...................................................13

SECTION 3. SCOPE OF SERVICES .........................................................................................14

3.1 Locations......................................................................................................................14

3.2 Integrated Pest Management Services Plan .................................................................15

3.3 Pesticide Usage ............................................................................................................15

3.4 Service Hours...............................................................................................................16

3.5 Insect Control...............................................................................................................16

3.6 Rodent Control.............................................................................................................17

3.7 Service Invoices ...........................................................................................................17

3.8 Professional Entomologist Services.............................................................................18

3.9 Contractor Personnel....................................................................................................18

SECTION 4. MINIMUM QUALIFICATIONS ..........................................................................19

SECTION 5. REFERENCES ......................................................................................................20

SECTION 6. BID COVER SHEET.............................................................................................20

SECTION 7. BID FORM ............................................................................................................20

APPENDIX A – Bid Cover Sheet .................................................................................................21

APPENDIX B – Bid Form.............................................................................................................23

APPENDIX B1 – Bid Form – Group 1 .........................................................................................24

APPENDIX B2 – Bid Form – Group 2 .........................................................................................25

APPENDIX B3 – Bid Form – Group 3 .........................................................................................26

APPENDIX B4 – Bid Form – Group 4 .........................................................................................27

APPENDIX B5 – Bid Form – Group 5 .........................................................................................28

APPENDIX B6 – Bid Form – Group 6 .........................................................................................29

APPENDIX B7 – Bid Form – Group 7 .........................................................................................30

APPENDIX B8 – Bid Form – Group 8 .........................................................................................31

APPENDIX B9 – Bid Form – Group 9 .........................................................................................32

APPENDIX C - References ...........................................................................................................33

APPENDIX D – Release of the Bid as Public Record ..................................................................34

APPENDIX E - Draft Integrated Pest Management Services Contract ........................................35

Integrated Pest Management Services IFB – April 28, 2026

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SECTION 1. INTRODUCTION AND OVERVIEW

1.1 Purpose and Goals

The Mississippi Department of Finance and Administration (DFA) Office of Procurement and

Contracts (OPC) issues this Invitation for Bids (IFB) to solicit bids from qualified, experienced,

responsible and financially sound Offerors to provide Integrated Pest Management (IPM) services

for properties owned and operated by the State of Mississippi. These services are to be provided

for the Office of Capitol Facilities within DFA. The selected Offeror will assist DFA by providing

such services as requested for which the Offeror has the technical capacity to render.

Offerors must have the proven ability to perform all services requested in this IFB. A more detailed

list of services is contained in Section 4 – Scope of Services. DFA seeks to enter into a firm fixed

price contract for these services.

There will be an award per building group; however, DFA reserves the right to award multiple

contracts to one Offeror if that Offeror submits the lowest cost for multiple groupings. In order to

be considered for any group of buildings, a bid must be submitted for each group (marking no bid

on the bid form will be considered responding). The awarded contract(s) will be for one (1) year

with four (4) optional renewal years which may be exercised at the discretion of DFA. The

effective date of this contract will August 1, 2026. A draft copy of the contract has been included

as Appendix E for your review. Should the State elect to make an award as a result of this IFB, the

selected Offeror must execute the State’s standard personal service contract template, without

substantive revisions. By submitting a bid, Offerors understand and agree that any proposed

revisions may deem an Offeror’s bid non-responsive.

This IFB shall be governed by the applicable provisions of the Public Procurement Review Board

(PPRB) Office of Personal Service Contract Review Rules and Regulations (OPSCR Rules and

Regulations), a copy of which is available on the Mississippi Department of Finance and

Administration’s website (www.dfa.ms.gov). Any Offeror responding to a solicitation for personal

and professional services and any Contractor doing business with a state agency is deemed to be

on notice of all requirements therein.

A copy of this IFB, including all appendices and attachments, and any subsequent amendments,

including the Question-and-Answer amendment, if issued, will be posted to the DFA website at

https://www.dfa.ms.gov/bids-and-IFBs-notices under the “Active Procurements”. It is the

responsibility of all interested vendors to monitor the website for updates regarding this

procurement.

Before the award of any contract, the Offeror will be required to document to DFA that it has the

necessary capabilities to provide the core services specified in this IFB. The Offeror may also be

required to provide additional client references, as well as related project experience detail in order

to satisfy DFA that the Offeror is qualified. DFA may make reasonable investigations, as it deems

necessary and proper, to determine the ability of the Offeror to perform the work, and the Offeror

shall be required to furnish to DFA all information that may be requested for this purpose. DFA

reserves the right to reject any bid if the Offeror fails to provide the requested information and/or

fails to satisfy DFA that the Offeror is properly qualified to carry out the obligations of the contract

Integrated Pest Management Services IFB – April 28, 2026

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and to complete the work described in this IFB.

1.2 Optional Letter of Intent

Interested vendors are requested to submit an optional Letter of Intent. The Letter of Intent shall

be on official business letterhead of the vendor and must be signed by an individual authorized to

commit the vendor to the work proposed. Submission of a Letter of Intent shall not binding on the

prospective Offeror to submit a sealed bid and bids may be submitted by companies which did not

submit a Letter of Intent. The Letter of Intent shall be submitted by 5:00 PM CST on May 7, 2026

and submitted electronically to:

procurement@dfa.ms.gov

1.3 Bid Submission Requirements

The original written bid shall be signed. The original bid and all required documentation shall be

submitted as a single package. Each page of the bid must be numbered. Multiple page attachments

and samples should be numbered internally within each document and not necessarily numbered

in the overall page number sequence of the entire bid. The intent of this requirement is that the

Offeror submit all information in a manner so that it is clearly referenced and easily located. The

bid shall include the section components clearly tabbed as follows:

a. Bid Cover Sheet (Appendix A)

b. Bid Form (Appendix B1 – B9)

c. References (Appendix C)

d. Release of the Bid as Public Record (Appendix D)

e. Minimum Qualifications Confirmation

f. Acknowledgement of Amendments, if issued

A complete bid packet (including the bid cover sheet, nine (9) bid forms and references) should be

submitted for the bid to be considered responsive. There is an option to select “not submitting a

bid for this group of buildings” but the bid form must be submitted. If the submitted bid packet

does not include all nine (9)bid forms, it may be considered non-responsive and rejected. Each

page of the bid must be numbered. Multiple page attachments and samples should be numbered

internally within each document and not necessarily numbered in the overall page number

sequence of the entire bid. The intent of this requirement is that the Offeror submit all information

in a manner so that it is clearly referenced and easily located.

Additionally, the Offeror shall provide the following:

a. One (1) electronic copy of the complete bid including all attachments in a searchable

Microsoft Office® format, preferably in Word® or Portable Document Format (PDF®).

b. If the bid contains confidential information, one (1) redacted electronic copy of the

complete bid including all attachments shall be submitted in a searchable Microsoft

Office® format, preferably in Word® or Portable Document Format (PDF®).

Integrated Pest Management Services IFB – April 28, 2026

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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