Insurance Brokerage Services for DCo Risk Management Addendum 1

Agency:	Durham County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	524210 - Insurance Agencies and Brokerages 524298 - All Other Insurance Related Activities 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Oct 31, 2023
Due Date:	Nov 9, 2023
Solicitation No:	RFP 24-012
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING DIVISION

TO:

All Bidders

DATE:

October 31, 2023

ADDENDUM NO. 1

INSURANCE BROKERAGE SERVICES FOR DURHAM COUNTY RISK MANAGEMENT

(RFP No. 24-012)

This ADDENDUM No. 1 forms part of Durham County’s Request for Proposals (RFP No. 24-

012) – Insurance Brokerage Services for Durham County Risk Management. All other

requirements of the original Scope of Services remain in effect in their respective order.

Receipt of this Addendum should be acknowledged on the Addendum

Acknowledgement Form included in the RFP document.

1. Bids are due by 2:00 PM EST on November 9, 2023.

2. The last date for questions was October 30, 2023, at 3:00 PM EST. Attached is a list of

the questions received and the responses provided by the project manager.

Should you have any questions regarding this Addendum, please contact me at 919-560-

0741.

Sincerely,

Godfrey Herndon

Procurement Specialist

Durham County Administrative Complex ● 201 E. Main Street, 7th Floor ● Durham, NC 27701

(919) 560-0051 ● Fax (919) 560-0057 ● www.dconc.gov

Equal Employment /Affirmative Action Employer

Questions and Responses

Question 1

Please Provide us a detailed schedule of Insurance that includes your Current

Coverages, Effective Dates, Including SIR’s, Deductibles, Limits, Carriers, Total

Premiums, Etc.

Response 1 Please see attachment (below).

Question 2 Is there a current Minority broker on the county’s program and if so, what is their

role and what % are they being paid?

Response 2 No.

Question 3 What are the primary concerns and exposures of the county’s risk Management

team?

Response 3 Cyber security, property insurance for newly built mixed use facilities, and

maintaining low retention for workers compensation excess coverage.

Question 4 What types of services is your current broker providing? Ie., Claims/Loss Control

Meetings, Stewardship reports ETC.

Response 4

Question 5

Annual insurance policy renewal, general risk management strategy and consistent

consultation.

How much did the county budget for total premiums for the 2023-24 fiscal year for

insurance premiums?

Response 5 $2,995,060

Question 6 Please confirm the county’s current P&C broker?

Response 6 Travelers

Question 7

Is the current annual compensation structure fee or commission based? If fee based,

please indicate annual broker fee and if commission based, please provide the

commission %.

Response 7 Fee based.

Question 8 Is the current broker receiving any owned wholesale or intermediary compensation

on top of the current fee or commission?

Response 8 Yes

Question 9 Can the required forms, bios, addendums, etc fall outside the required page

limitations set forth on page 6, #1 for the Instructions to proposers?

Response 9 Yes. Per the Instructions to Proposers: “The letter of introduction, section dividers,

detailed Resumes, forms and dividers are not included in this page limit.”

Question 10

Regarding the MWBE requirements beginning on page 5 #6 of the RFP: – Please

clarify if a good faith effort only is the requirement of this RFP? Or is the required

goal for this specific RFP 25% MWBE participation applied towards the total

program revenue as opposed to a 25% countywide MWBE goal/participation on all

goods and services?

Response 10 Durham County’s RFP MWBE requirements is for a proposer to demonstrate in

seeking good faith efforts for minority participation. This requires the completion

of the MWBE forms as stated on page 9. Durham County has an aspirational overall

MWBE goal of 25% for all project categories and ethnic categories.

2024

Coverage Type

Property

Cyber

Workers Comp Excess

Excess (GL/Law/PO/AL)

Excess (GL, PO, Auto, no

Law)

Excess Law Enforcement

Auto Physical Damage

Crime

Crisis Package

Medial Malpractice

ATTACHMENT

Carrier

Travelers

Crum & Forster

Safety National

Policy Number

KTKCMB9T91905623

CYB106189

SP4066970

XPR4068344

Premium Retention/Deductible

$ 750,349 $25K

$ 384,350 $250K

$ 350,069 $750K/$600K

$ 446,804 $1M

Limit

$400M

$5M

$2M

$5M

Homesite

Navigators

Indian Harbor

Star Surplus

Lines

Travelers

Lloyds of

London

Landmark

AMFPE0000402

NY23ILM019402-01

PPE095532402

$ 185,884 $1M

$ 18,734 $5k

$ 102,380 $1M

ITC11887723

105567428

$ 187,983 $50K

$ 9,372 $100K

FC0283222

LHM850200

$ 115,568 $100K

$ 23,465 $5k

$5M/$5M

$1.6M

$3M

$5M

$3M

$5M

$1M/$3M

Insurance Brokerage Services for DCo Risk Management Addendum 1

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