INSURANCE BROKERAGE SERVICES
| Agency: | City of South Miami |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 9, 2026 |
| Due Date: | Feb 12, 2026 |
| Solicitation No: | (RFP) No. HR2026-01 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
(RFP) No. HR2026-01
|
| Bid Title: |
INSURANCE BROKERAGE SERVICES
|
| Category: | Bids & RFP's |
| Status: | Open |
|
Attachment Preview
CITY OF SOUTH MIAMI
REQUEST FOR PROPOSALS (RFP) No. HR2026-01
INSURANCE BROKERAGE SERVICES
City of South Miami Commission
Mayor Javier Fernández
Vice Mayor Brian Corey
Commissioner Lisa Bonich
Commissioner Steve Calle
Commissioner Danny Rodriguez
City of South Miami City Hall
6130 Sunset Drive
South Miami, Florida 33143
ISSUE DATE: January 9, 2026
SUBMITTAL DUE DATE: February 12, 2026
SUBMITTAL DUE TIME: 10:00 AM
RESPONSE OPENING DATE: February 12, 2026
RESPONSE OPENING TIME: 10:30 A.M.
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PUBLIC NOTICE
REQUEST FOR PROPOSALS RFP No. HR2026-01
INSURANCE BROKERAGE SERVICES
NOTICE IS HEREBY GIVEN that the City of South Miami (“City”) is soliciting responses from
interested and qualified companies, firms, and individuals (“Proposers”) for “Insurance Brokerage
Services.” Interested Proposers may obtain a copy of Request for Proposals RFP No. HR2026-01 (the
“RFP”) to be issued on January 9, 2026, at City Hall (6130 Sunset Drive, South Miami, FL 33143), on the
City’s website at www.southmiamifl.gov, or on DemandStar at https://network.demandstar.com/. The RFP
contains detailed information about the Scope of Services, submission requirements, and selection
procedures.
All notices and any addenda issued by the City with respect to the RFP will be made available on the City’s
website and Demand Star. It is the Proposer’s sole responsibility to ensure receipt of any issued notice or
addenda relating to this RFP once posted to the website. The proposal submission shall be submitted
electronically via DemandStar and marked “Proposal to City of South Miami, RFP No. HR2026-01 for
Insurance Brokerage Services.”
The City will only accept proposal submissions electronically through the DemandStar Electronic
Bid System (E-Bidding). To register as a business, go to https://network.demandstar.com/
Proposals must be received by the City by no later than 10:00 AM February 12, 2026 Any proposal
submission received after this time and date will be rejected and returned unopened. Proposers are
responsible for ensuring that their proposal is received in the City by the deadline.
Proposals will be publicly opened through video conferencing using the Zoom platform on February 12,
2026 at 10:30 AM, local time. Members of the public are invited to view the proposal opening meeting
through Zoom at https://zoom.us/j/3056636339 or by listening to the proposal opening meeting on a
dedicated phone line by dialing +1-786-635-1003 Meeting ID: 3056636339.
The City hereby provides notice to all Proposers of the imposition of a Cone of Silence for this solicitation,
as set forth in Section 8A-7 of the City Code. “Cone of Silence," as used herein, means a prohibition on
communication regarding a competitive solicitation such as a request for proposal, request for
qualification, request for information or request/invitation for bid between a potential vendor, service
provider, proposer or bidder, or agent, representative, lobbyist or consultant for the potential bidder; and
(i) members of the City commission; (ii) the City's professional staff; or (iii) any member of the City's
selection, evaluation or negotiation committee. Please contact the City Clerk and/or City Attorney with
any questions on the Cone of Silence.
Date Issued: January 9, 2026
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TABLE OF CONTENTS
Section
Section 1: Information for Proposers
Section 2: Terms and Conditions
Section 3. Scope of Services
Section 4: Proposal Form Package and Attachments
Page
4
14
20
24
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SECTION 1.
INFORMATION FOR PROPOSERS
1.1. INTRODUCTION/GENERAL BACKGROUND.
The City of South Miami, Florida (the “City”) is soliciting proposals (“Proposals”) from interested
and qualified companies, firms, and individuals (“Proposers”) for “Insurance Brokerage
Services” (the “Services”) as set forth in greater detail in Section 3 of this Request for Proposal
(“RFP”).
1.2. SCHEDULE OF EVENTS.
The following schedule is anticipated for this RFP process, but is subject to change by the City, in
its sole discretion, at any time during the RFP procurement process.
No.
Event
1 Advertisement/Distribution of RFP
Date*
Time*
(EST)
January 9, 2026 11:00 AM
2 Non-Mandatory Pre-Proposal Meeting
Deadline to Submit Questions / Requests for Clarification
3 City Issues Addenda and Responds to Questions
4 Deadline to Submit Proposals – Submission Deadline
NONE
SCHEDULED
January 28, 2026 10:00 AM
February 4. 2026 10:00 AM
February 12, 2026 10:00 AM
E-BID OPENING VIA VIDEO CONFERENCING VIA THE ZOOM
5
PLATFORM at https://zoom.us/j/3056636339 ,or listen to the meeting on
a dedicated phone line by dialing +1-786-635-1003 Meeting ID:
February 12, 2026
10:30 AM
3056636339.
6 Initial City Staff Review of Proposal Submissions
February 17, 2026 10:00 AM
7 Evaluation Selection Committee Review
February 26, 2026 10:00 AM
8 Oral Presentations Before Evaluation Selection Committee (if requested)
TBD
9 Selection of Successful Proposer(s) and Negotiation by City Manager
TBD
10 Award Agreement(s) at City Commission Meeting
March 17, 2026 7:00 PM
1.3. PROPOSAL DUE DATE.
Sealed Proposals must be submitted electronically through the DemandStar Electronic Bid
System at https://network.demandstar.com/. All sealed proposals must be received by 10:00 AM
E.S.T. on February 12, 2026 (the “Submission Deadline”). Sealed proposals will be publicly
opened through video conferencing using the Zoom platform. Members of the public are invited
to view the proposal opening meeting through Zoom at https://zoom.us/j/3056636339 or by
listening to the proposal opening meeting on a dedicated phone line by dialing +1-786-635-1003
Meeting ID: 3056636339.
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1.4. PRE-SOLICITATION CONFERENCE AND SITE(S) VISIT.
A pre-solicitation conference will NOT be scheduled for this RFP. Prior to submitting a Proposal,
each Proposer should become familiar with the conditions that may, in any manner, affect the
Services to be performed by the awarded contractor or the equipment, materials and labor required.
The Proposer is also required to examine carefully the Scope of Services set forth in Section 3 of
this RFP and be thoroughly informed regarding any requirements or conditions that may in any
manner affect the Services to be performed under the Agreement. No allowances will be made
because of lack of knowledge of any conditions or requirements.
1.5. ADDENDA, CHANGES, OR REQUESTS FOR INTERPRETATION DURING
PROCUREMENT PROCESS.
The City will not respond to oral inquiries or questions concerning this RFP. All written inquiries,
requests for interpretation or clarification shall be sent to:
Steven P. Kulick
City of South Miami Chief Procurement Officer
6130 Sunset Drive
City of South Miami, FL 33143
E-Mail: Steven.Kulick@SoMiFL,gov
Facsimile: (305)669-2636
Any written inquiry or request for interpretation or clarification must be sent by e-mail or written
correspondence and received by the City no later than January 28, 2026 at 10:00 AM.
All such interpretations or clarifications will be made in writing in the form of an Addendum to
this RFP issued by the City to all known and/or registered prospective Proposers. Each prospective
Proposer shall acknowledge receipt of such Addenda by including it in the Proposal Form. All
Addenda shall be a part of this RFP and a part of the Agreement and each Proposer will be bound
by such Addenda, whether or not received. It is the responsibility of each prospective Proposer to
verify that it has received all Addenda issued before Proposals are submitted and opened.
1.6. SUBMISSION OF PROPOSAL.
Sealed Proposals must submitted electronically through the DemandStar Electronic Bid System
at https://network.demandstar.com/ by the Submission Deadline and must be marked as “Proposal
to City of South Miami, RFP No. HR2026-01 for Insurance Brokerage Services” and
addressed to:
Steven P. Kulick
City of South Miami Chief Procurement Officer
6130 Sunset Drive
City of South Miami, FL 33143
E-Mail: Steven.Kulick@SoMiFL,gov
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A PROPOSAL TO THE
CITY ON OR BEFORE THE SUBMISSION DEADLINE IS SOLELY AND STRICTLY THE
RESPONSIBILITY OF THE PROPOSER. THE CITY IS NOT RESPONSIBLE FOR ANY
DELAYS THAT MAY OCCUR DURING THE SUBMISSION OF PROPOSALS. ANY
PROPOSAL RECEIVED AFTER THE SUBMISSION DEADLINE STATED IN THIS RFP
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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