INSURANCE BROKER/AGENT SERVICES

Agency: Genesee County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 524210 - Insurance Agencies and Brokerages
Posted Date: May 23, 2019
Due Date: Jun 6, 2019
Solicitation No: 19-187
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid no bid name bid due date and time bid awarded to
19-187

INSURANCE BROKER/AGENT SERVICES

ADDENDUM #1

Thursday, June 6, 2019 at 3:00 p.m.

Attachment Preview

GENESEE COUNTY PURCHASING
A Division of the Genesee County Controller’s Office
COUNTY ADMINISTRATION BLDG
1101 BEACH STREET, ROOM 361,
FLINT, MICHIGAN 48502
Phone: (810) 2573030
www.gc4me.com
May 7, 2019
GENESEE COUNTY REQUEST FOR PROPOSALS #19-187
Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, June 6, 2019, at
the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI,
48502 for INSURANCE BROKER/AGENT SERVICES.
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee
County Purchasing Department or at the website www.gc4me.com.
Each offeror is responsible for labeling the exterior of the sealed envelope containing
the proposal response with the proposal number, proposal name, proposal due date
and time, and your firm’s name. The proposal request number and due date for this
RFP are:
DUE DATE:
SUBMISSION OF QUESTIONS DUE:
PROPOSAL REQUEST NUMBER:
3:00 p.m. (EDT), Thursday, June 6, 2019
12:00 p.m. (EDT), Monday, May 20, 2019
#19-187
________________________________
Derrick Jones, Purchasing Administrator
bid2\2019\19-187
Attachments
GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
www.gc4me.com
RFP #19-187
1
TABLE OF CONTENTS
SECTION 1 - INSTRUCTIONS TO PROPOSERS .......................................... 3
SECTION 2 - STANDARD TERMS & CONDITIONS ...................................... 4
SECTION 3 - ADDITIONAL TERMS & CONDITIONS .................................... 4
SECTION 4 – MINIMUM QUALIFICATIONS OF PROPOSERS..................... 6
SECTION 5 – INTRODUCTION AND BACKGROUND INFORMATION ........ 6
SECTION 6 - SCOPE OF WORK .................................................................... 7
SECTION 7 – SUPPLEMENTAL CONDITIONS ............................................. 9
SECTION 8 - INFORMATION REQUIRED FROM PROPOSERS ................ 10
SECTION 9 - EVALUATION CRITERIA & SELECTION PROCEDURE....... 12
EXHIBIT 1 - GENESEE COUNTY’S CURRENT COVERAGE...................... 14
EXHIBIT 2 - DOCUMENTS THAT MUST BE SUBMITTED WITH
PROPOSAL .............................................................................................. 15
SIGNATURE PAGE....................................................................................... 16
GENESEE COUNTY INSURANCE CHECKLIST.......................................... 17
CONFIDENTIAL CLAIM INFORMATION AGREEMENT.............................. 18
EXHIBIT 3 DRAFT COPY OF CONTRACT .................................................. 20
RFP #19-187
2
RFP #19-187 INSURANCE BROKER/AGENT SERVICES
SECTION 1 - INSTRUCTIONS TO PROPOSERS
1. Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, June 6, 2019,
at the Genesee County Purchasing Department, 1101 Beach Street, Room 361,
Flint, MI, 48502. The Genesee County Purchasing Department hours of operation
are 8:00 a.m. to 5:00 p.m., closed holidays and furlough days, check website for
closed days. Label the envelope containing the proposal response as described on
page 1. LATE PROPOSALS AND PROPOSALS SENT BY FACSIMILE OR E-
MAIL WILL NOT BE ACCEPTED.
2. Please carefully review this document. It provides information necessary to aid
participating vendors in formulating a thorough response. A formal, comprehensive
review period will be conducted to ensure that Genesee County selects the best
possible vendor that will provide the best value and service.
3. Submit one original, two paper copies and one electronic copy of your
proposal. All proposals become the property of Genesee County. The original
must include a signature on the Signature Page of a person authorized to make a
binding offer. Additionally the proposal response must consist of one copy in
electronic format on a CD, DVD or USB flash drive formatted in Adobe (.pdf),
Microsoft Word, and/or Microsoft Excel. Failure to provide the required number of
duplicate copies may result in rejection of your proposal. Proposals may not be
submitted at the MITN site for this offering.
A) Michigan Inter-governmental Trade Networkan alternate review of the RFP
#19-187 INSURANCE BROKER/AGENT SERVICES can be done at:
https://www.bidnetdirect.com/mitn.
a. Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network (MITN) and will post their bid opportunities
to this site. As a vendor, you can register with Michigan
Intergovernmental Trade Network (use hyperlink or
https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see
all available bids and opportunities. By selecting automatic bid
notification, your company will receive emails once Genesee County has a
bid opportunity that matches your company's business. In addition, the
site handles bid opportunities, RFPs, and RFQs for other member
governmental agencies. If you need help registering, please call Michigan
Inter-governmental Trade Network support department toll free 1-800-835-
4603.
4. All communications, any modifications, clarifications, amendments, questions,
responses or any other matters related to this RFP, shall be made by and through
the purchasing contact reference in this solicitation. No contact regarding this
solicitation made with other County employees is permitted. Any violation of this
condition may result in immediate rejection of proposal.
RFP #19-187
3
5. All prospective proposers shall be responsible for routinely checking the Genesee
County Purchasing Department website at
http://www.gc4me.com/departments/purchasing for issued addenda and other
relevant information. Genesee County shall not be responsible for the failure of a
prospective proposer to obtain addenda and other information issued at any time
related to this RFP.
6. The County’s Standard Proposed Contract is attached to this RFP. After the award
is made to the successful proposer, the County and the successful proposer will
negotiate a final contract that substantially conforms to the Standard Proposed
Contract. Any exceptions to the terms and conditions of the Standard Proposed
Contract and this RFP must be clearly set forth in your proposal and referenced on
company letterhead. The County will not entertain negotiations to change any
terms and conditions of the Standard Proposed Contract or RFP unless those
changes are requested in your proposal.
7. The County of Genesee requires a signed Genesee County Insurance Checklist
with each proposal submitted. Insurance required per the specifications governing
this work must be provided prior to the contract starting date and kept in full effect
and compliance during entire contract period. Failure to comply with these
provisions will cause termination of the contract.
The contractor agrees to be responsible for any loss or damage to property or
persons due to the performance of services herein contracted and further agrees to
indemnify and defend the County of Genesee against all claims or demands
whatsoever, and to hold the County of Genesee harmless from any loss or damage
resulting therefrom.
8. Proposal Format: Proposals must be submitted in the format outlined in SECTION
8 - INFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.
SECTION 2 - STANDARD TERMS & CONDITIONS
1. See Genesee County website, Purchasing Department for Standard Terms and
Conditions by going to the following link:
http://www.gc4me.com/Std%20T%20%20C%20%20SECTION%202016.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting
proposals from qualified firms to market and place the County’s insurance
coverage and to assist the County Risk Manager in providing services in
preserving the County’s human and economic values.
2. Issuing Office: This RFP is issued by the Genesee County Purchasing
Department on behalf of the Risk Management Division. The contact person is
Derrick Jones, Purchasing Administrator, Genesee County, 1101 Beach Street,
Room 361, Flint, Michigan 48502, phone: (810)-257-3030, and
djones@co.genesee.mi.us. Email is the preferred method of contact.
RFP #19-187
4
3. Questions & Inquiries: All questions regarding this RFP shall be submitted in
writing and received no later than noon, Monday, May 20, 2019 to the Genesee
County Purchasing Department as listed above. E-mail is the preferred method
of contact for all inquiries concerning this RFP. No verbal interpretation to any
respondent as to the meaning of any requirement stated in this RFP shall be
binding on Genesee County. All responses to questions regarding this RFP shall
be issued in writing and distributed as an addendum by Genesee County no later
than Friday, May 24, 2019 before 5:00 pm.
4. Addenda: Genesee County reserves the right to amend and provide clarification
of this RFP prior to the date for proposal submission. In such an event, an
addendum will be posted on the Purchasing Department website
(http://www.gc4me.com/Purchasing/currentbids.htm.). Further, all proposers shall
acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the
Signature Page.
5. Responsive Proposals: To ensure proper consideration, all proposers are
encouraged to submit a complete response to this RFP using the format outlined
in Section 8, INFORMATION REQUIRED FROM PROPOSERS. All prices and
notations must be typed or printed in ink. No erasures are permitted. Mistakes
may be crossed out and corrections must be initialed in ink by the person(s)
signing the proposal. In addition, at least one of the paper proposals must be
signed with an original signature of the official authorized to bind the proposer to
its provisions.
6. Validity Period: Any proposal submitted as a result of this Request for Proposal
shall be binding on the proposer for 120 calendar days following the due date.
7. Disclosure: All information in an offeror’s proposal is subject to disclosure under
the provisions of Public Act N. 442 of 1976 known as the “Freedom of Information
Act”. This Act also provides for the complete disclosure of contracts and
attachments thereto. In the event that a proposer wishes to designate any portion
of their submission as “confidential” or “proprietary,” the proposer must contact the
Purchasing Manager prior to submission of the proposal. All requests regarding
disclosure and requests for confidentiality of a proposal response to this RFP shall
be submitted in writing and received no later than noon, Monday, June 3, 2019, to
the Genesee County Purchasing Department as listed above.
8. Statement of Exceptions: A standard County contract (see Exhibit 3) in
included in this RFP. The proposer shall furnish a statement on company
letterhead giving a complete description of all exceptions to the terms, conditions,
and specifications set forth in the proposal. Failure to furnish this statement shall
mean that the proposer agrees to meet all requirements set forth in this
solicitation.
RFP #19-187
5

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

&yr=";&EPCajax=1");&&; » Accident Reports » County Resolutions » Court Payments » Delinquent Tax

County of Berrien

Bid Due: 1/18/2038

Bid Number: 2018-109 Bid Title: Court Ordered Community Service Program Category: Berrien County

County of Berrien

Bid Due: 12/31/2021

Workers' Compensation & General Liability 3rd Party Adm Svcs RFP - DET -

State of Michigan

Bid Due: 11/20/2019

472/19413.SDW; St. Louis CF - Energy Performance Project NIA1 - 171 - 200000000065

State of Michigan

Bid Due: 11/13/2019