60-Instrument/Tool Calibration & Maintenance

PURPOSE: To establish an Indefinite Quantity Agreement for Instrument/Tool Calibration & Maintenance Services. Including emergency services, parts and repair services, on as needed basis for the City of Columbus, Columbus Water & Power. The service provider shall provide all necessary labor, materials, tools and equipment to complete repairs. The types of equipment needing calibrated or repaired (but not limited to) are listed on the spreadsheet attached. Equipment and locations may be added or replaced during the terms of this Agreement. The estimated dollar amount to be spent on this agreement is $50,000.00. This is an estimate of the annual needs of the City under this agreement and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of any associated purchase order. The Agreement will expire on 10/1/2027. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date All work shall be performed per the standards listed. The awarded vendor will have repair facilities located within twenty miles (20) of the following locations: •        Jackson Pike Water Reclamation Plant, 2104 Jackson Pike, Columbus, Ohio, 43223, •        Southerly Water Reclamation Plant, 6977 South High Street, Lockbourne, OH 43137 •        Parsons Avenue Water Reclamation Plant, 5600 Parsons Avenue, Lockbourne, OH 43137 •        Dublin Road Water Reclamation Plant, 910/940 Dublin Road, Columbus, OH 43215 •        Compost Facility 7000 Jackson Pike Lockbourne, OH 43137 or provide free transport service to and from the repair facility. Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. Invoicing: All invoices are to be emailed to DPUInvoices@columbus.gov BIDDING INSTRUCTIONS: For each line please provide the unit cost as requested. These line items will be made available to the City at the pricing submitted through the Indefinite Quantity Agreement expiration date. Any charges not specifically listed here will not be approved for payment, should a purchase order be awarded. Line 10 = Hourly Rate (prorated for portions of an hour) Line 20 = Overtime Rate (prorated for portions of an hour) Line 30 = Calibration (per piece of equipment) Line 40 = Trip Charge (if applicable) Line 50 = Please quote your mark-up percentage for parts Line 60 = Misc. charges. (trip charges, truck charges, mileage) Please describe what these charges are in comments section Line 70 = Manufacturer Shipping (for items that must be returned to the manufacturer for calibration or repair – will require prior approval) Due to the uniqueness of Line 70, a secondary contract for these specific services may be awarded. The vendor must receive prior approval from the City of Columbus or an authorized representative before shipping any items to the manufacturer. Any items returned to the manufacturer will be considered the vendor’s responsibility from the time they are received by the vendor until the time they are returned back to the City of Columbus.