INSTALLATION OF FLOORING COATING AT THE ROCK COUNTY FAIRGROUNDS

Agency: Rock County
State: Wisconsin
Type of Government: State & Local
NAICS Category:
  • 238330 - Flooring Contractors
Posted Date: Jan 29, 2020
Due Date: Feb 19, 2020
Solicitation No: 2020-20 SPEC
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description
2020-20 SPEC INSTALLATION OF FLOORING COATING AT THE ROCK COUNTY FAIRGROUNDS

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ROCK COUNTY, WISCONSIN
FINANCE DIRECTOR
PURCHASING DIVISION
#2020-20
INVITATION TO BID
INSTALLATION OF PROTECTIVE FLOOR COATING
AT THE ROCK COUNTY FAIRGROUNDS
FOR
ROCK COUNTY FACILITIES MANAGEMENT
JANESVILLE, WISCONSIN
Bids due in Rock County Purchasing Division by:
February 19, 2020 - 1:30 p.m. (local time)
Bids received after this date and time will be rejected.
Bids shall remain in effect 60 days from due date.
Address Bid to:
Jodi Millis, Purchasing Manager
Rock County Courthouse
Purchasing Division
51 S. Main Street
Janesville WI. 53545
***MARK SEALED ENVELOPE: #2020-20 FAIRGROUNDS FLOOR COVERING***
Rock County reserves the right to accept or reject any or all bids; to waive any technicality or
error in any bid or part therein, and to accept the same or combinations, in whole or in part,
whichever is deemed to be in the best interest of Rock County.
Contracts are awarded to the lowest, most qualified, responsible and responsive bidder on the
basis of the base bid and full consideration of any or all alternatives, as may be in the best
interest of Rock County. In determining the award of contract, Rock County will consider the
scope of the work involved, timeliness of delivery, competency of bidder, bidder’s ability to
render satisfactory service, and past performance. If two or more bidders submit identical bids,
Rock County will make award to bidder of its choice and such decision will be final.
INSTRUCTIONS FOR BIDS
The bidder is required to submit two (2) copies (one original marked as such and one copy) of
their bid in a sealed envelope marked ITB #2020-20 to Jodi Millis, Financial Services Purchasing
Division, 51 South Main, Janesville, WI 53545. All bids shall be received by 1:30 p.m. (local
time), February 19, 2020. Any bid submitted after this date and time will be rejected. Vendors are
responsible for ensuring that the above office receives their bid before the deadline. No faxed or
electronic bids will be accepted.
Bid "packets" shall be clearly labeled with vendor name, return address, bid title, date and the
name of the vendor's primary contact for bid questions.
Bids shall be signed with named printed below signature. Where Bidder is a Corporation, Bid shall
be signed with the legal name of the Corporation followed by the legal signature of an officer
authorized to bind the Corporation to contract.
SITE TOUR
Vendors shall make appointment with Bruce Stone, Facilities Management, to tour the site. The
Fairgrounds is located at 1301 Craig Avenue in Janesville, Wisconsin. Bruce can be reached at
(608) 302-5389 or bruce.stone@co.rock.wi.us.
INQUIRIES
All questions concerning this Invitation to Bid shall be submitted in writing to Jodi Millis,
Purchasing Manager. Questions shall be received by 12:00 noon (local time), February 10,
2020. Questions received after this date and time will not be answered. Questions may be faxed
to (608) 757-5539 or e-mailed to jodi.millis@co.rock.wi.us.
No verbal explanation or instructions will be given in regard to the meaning of the drawings or
specifications during the bid period. Bidders shall bring inadequacies, omissions or conflicts to
Rock County’s attention in writing by the question cut-off date and time. If necessary, answers to
questions will be provided to all specification holders in the form of an addendum. Addendum
will include a list of each question received and Rock County’s response.
ADDENDA
All changes in or interpretations of the Bidding Documents prior to bid opening will be made by
written addenda issued by Rock County to each recipient of the Bidding Documents on record. All
addenda will be issued no later than 72 hours prior to bid opening. All addenda or notice of
addenda will be posted on Rock County’s website, www.co.rock.wi.us.
PROJECTED TIMETABLE
Issue Invitation to Bid
Questions Due
Amendments Issued by
Bids Due
Evaluation of Bids
Governing Committee Approval
01/29/2020
02/10/2020 12:00 noon
02/12/2020 - 5:00 p.m.
02/19/2020 1:30 p.m.
02/19/2020 03/03/2020
03/03/2020
Vendors not involved in the final selection process will be notified in writing. The above schedule
is for informational purposes only and is in no way binding upon Rock County.
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VENDOR SUPPLIED DOCUMENTATION AND MATERIALS
All vendor-supplied materials, including the vendor's bid, become the property of Rock County.
We will work with vendors to meet their confidentiality requirements, provided that they are
within reason. All vendor confidential material shall have each page clearly marked as
confidential. Rock County’s determination to treat matters as public or confidential under the
Wisconsin Open Records Law shall be final.
BID AND PRESENTATION COSTS
Rock County will not be liable in any way for any costs incurred by the offerors in the presentation
of their bid in response to this Invitation to Bid nor for the presentation of their bid and/or
participation in any discussions or negotiations.
COMPLIANCE WITH INVITATION TO BID
Bids submitted shall be in strict compliance with the Invitation to Bid. Failure to comply with all
provisions on the ITB may result in disqualification. Failure to visit the site or failure to examine
any and all Contract Documents will in no way relieve the successful Bidder from necessity of
furnishing any materials or equipment, or performing any work, that may be required to
complete the work in accordance with the drawings and specifications. Neglect of the above
requirements will not be accepted as reason for the delay in the work or additional
compensation.
IMPLIED REQUIREMENTS
Products and services that are not specifically addressed in this Invitation to Bid, but which are
necessary to provide functional capabilities proposed by the offeror, shall be included in the bid.
NON-DISCRIMINATION
In connection with the performance of work under this contract, the contractor agrees not to
discriminate against any employee or applicant for employment because of age, race, religion,
color, handicap, sex, physical condition, developmental disability as defined in s.51.01 (5)(a),
sexual orientation, national origin, or military service as defined in §111.355(1), Wis. Stats. This
provision shall include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The contractor further
agrees to take affirmative action to ensure equal employment opportunities. The contractor
agrees to post in conspicuous places, available for employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of the non-
discrimination clause (Wisconsin Statutes S.16.765 (2).
INDEMNIFICATION
The contractor to perform services for Rock County shall indemnify, hold harmless, and defend
Rock County, its officers, agents, and employees from any and all liability including claims,
demands, losses, costs, damages and expenses of any kind and description or damage to person
or property arising out of or in connection with or occurring during the course of any agreement
between the contractor and Rock County where such liability is founded upon or grows out of the
acts, omissions, negligence or misconduct of any agents or employees of the contractor.
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INSURANCE REQUIREMENTS
The Contractor further agrees that in order to protect itself and County it will at all times during the
term of this agreement keep in force and effect worker's compensation, comprehensive general,
and auto liability insurance policies by a company or companies authorized to do business in
Wisconsin with limits of:
Personal and bodily injury Per person $1,000,000
Per accident $2,000,000
Property damage:
Each Occurrence $500,000
Aggregate
$500,000
Coverage shall apply as primary with County named as an added additional insured. Contractor
shall also provide a copy of the additional insured endorsement. Contractor shall furnish
satisfactory proof of insurance to County prior to the date of Contract Execution, or commencing
work for the County.
PROOF OF COMPETENCY OF BIDDER
Any Bidder may be required to furnish evidence satisfactory to Rock County that the Bidder and
proposed subcontractors have sufficient means, expertise, financial ability, and experience in the
types of work bid to assure completion of the Contract in a satisfactory manner.
DEBARMENT
The Contractor certifies through signing their Bid that neither the Contractor nor any of its
principals are debarred, suspended, proposed for debarment or declared ineligible by any
federal department or agency. In addition, the Contractor shall notify Rock County within five
business days in writing by registered mail if the Contractor or its principals receive a
designation from the federal government that they are debarred, suspended, proposed for
debarment, or declared ineligible by a federal agency.
MODIFICATION AND WITHDRAWAL
Bids may not be modified after submittal. Bidders may withdraw Bids at any time before the Bid
opening, but may not resubmit them. No Bid may be withdrawn or modified after the Bid opening
except where the award of Contracts has been delayed for more than 60 days from the day of
the Bid opening.
DEVIATION AND EXCEPTIONS
Deviations and exceptions from terms, conditions, or specifications will be described fully under
the bidder’s letterhead, signed, and attached to the Bid. In the absence of such statements, the
bid will be accepted as in strict compliance with all terms, conditions, and specifications and the
bidder shall be held liable.
SUBSTITUTIONS
When substitutions are bid, they shall be identified by manufacturer, stock number, and other
descriptive information to establish equivalencies. Substitutions shall be requested prior to the
question cut-off date and time. Approved substitutions will be included in an Addendum. Rock
County shall be the sole judge of equivalency.
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DISQUALIFICATION
Rock County reserves the right to disqualify Bids, before and after opening upon evidence of
collusion with the intent to defraud or other illegal practices upon the part of the Bidder.
REQUEST FOR CLARIFICATION
All requests by Rock County for clarification of bids will be in writing. Such requests shall not alter
the offeror’s pricing information contained in its bid.
CONFLICT OF INTEREST
All respondents must disclose with their Bid, the name of any officer, director or agent who is also
an officer or employee of Rock County. Further, all respondents must disclose the name of any
Rock County officer or employee who owns, directly or indirectly, any interest in the vendor's firm
or any of its branches. Failure to disclose this information will result in disqualification of Bid and/or
cancellation of Contract. Rock County reserves the right to seek damages for recoupment of
losses in having to re-let or reassign.
QUANTITIES
Quantities shown within the Invitation to Bid are based upon estimated needs. The County
reserves the right to increase or decrease quantities to meet actual needs or availability of
funds.
QUALITY LEVEL
Unless otherwise indicated in the Invitation to Bid, all materials shall be first quality. Items which
are used, obsolete, or which have been discontinued are unacceptable without prior written
approval by Rock County.
SAFETY REQUIREMENTS
Materials, equipment and supplies provided to the County shall comply fully with all safety
requirements that are set forth by the Wisconsin Administrative Code, Rules of the Industrial
Commission on Safety, and all applicable OSHA standards. When furnishing toxic or hazardous
materials as defined in sub-part “Z” of the U. S. Occupational Safety and Health Standards, the
contractor shall furnish OSHA Form 20, “Material Safety and Data Sheet”, for each item
provided. Further, during the course of performing the service necessary to satisfy the
requirements of any Invitation to Bid, the contractor is fully liable for public and private protection
while work is in progress or at any site exposed as a potential hazard. Contractor shall provide
warning devices and/or signs, which shall be prominently installed and displayed, and be fully in
compliance with safety regulations.
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