CITY OF MIDDLETOWN - PURCHASING DEPARTMENT
MUNICIPAL BUILDING, ROOM 112
245 DEKOVEN DRIVE
MIDDLETOWN, CT. 06457
(860) 638-4895
CONTRACT DOCUMENTS
BID #2026-001
INSTALLATION OF CONCRETE SIDEWALKS
AND EXTRUDED CONCRETE CURBING
PUBLIC WORKS DEPARTMENT
City of Middletown, Connecticut
BID OPENING: Tuesday, January 27, 2026 at 11:00 AM
DONNA L. FORMATO, CPPB, NIGP-CPP
SUPERVISOR OF PURCHASES
CARL R. ERLACHER
DIRECTOR OF FINANCE AND REVENUE SERVICES
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The contract documents for the contract entitled:
BID #2026-001 -- INSTALLATION OF CONCRETE SIDEWALKS AND EXTRUDED CONCRETE CURBING --PUBLIC
WORKS DEPARTMENT
Page
Invitation to Bid
3
Information for Bidders
4-8
Bid Attachments
Section 78-9(K) Bid Preference for Local Vendors
9-14
Affidavit of Local Vendors
15
General Specifications – Concrete Sidewalks
16
Index to Technical Specifications – Concrete Sidewalks
Technical Specifications – Concrete Sidewalks
17
18-33
General Specs/Special Provisions/Technical Provisions – Extruded Concrete Curbing
34-36
General and Special Conditions
37-39
Information for Contractors
40
Contractor’s Checklist
41
Bid Proposal Page
42-45
Non-Collusive Bid Statement
46
Bid Bond
47-48
Labor and Material Bond
49-50
Certificate of Surety
51
Worker’s Compensation Form
52
State of CT Wage Certification Form
53
Contract Closeout Checklist
54
Certificate of Waiver and Release of Lien
55-56
Insurance Requirements for Suppliers
57-58
Bid Return Label
59
ATTACHMENTS:
Drawings (8 pages)
State of CT Prevailing Wage Rates
Hereinafter referred to as the Contract Documents
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INVITATION TO BID
CITY OF MIDDLETOWN
Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,
Middletown, Connecticut, will be received until Tuesday, January 27, 2026 at 11:00 AM for the following:
BID #2026-001
INSTALLATION OF CONCRETE SIDEWALKS
AND EXTRUDED CONCRETE CURBING
PUBLIC WORKS DEPARTMENT
Plans and Specifications will not be available for pick up, they will be available and can only be obtained from
our website at www.middletownct.gov.
Bids will be publicly opened via WebEx and a meeting invite will be posted to our website for anyone who
wishes to join.
All bid submittals shall be received on the designated forms provided in a sealed envelope using the return
label provided and marked as designated in the Information for Bidders. It is the responsibility of the bidder
to plan accordingly that bids are received by the set date and time. Bids received “late” or faxed will not be
considered.
A Bid Bond in the amount of ten (10%) percent of the total bid amount shall be required with all bids submitted.
A Labor and Material Bond in the amount of one hundred percent (100%) of the contract sum shall be required
upon signing of contract documents. Please note: This contract award is subject to prevailing wage rates.
The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the
right to reject any or all bids or any part thereof. Bids, and amendments to bids received after the time set for
the bid opening will not be considered. All bids must be completely filled out when submitted. No bid may be
withdrawn for a period of ninety (90) days subsequent to the opening of bids without the City of Middletown's
written consent. Withdrawal of any bid must be submitted in writing to the City of Middletown.
All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory
provisions set forth in the Affirmative Action Plan of the City of Middletown.
Dated: 01/08/2026
Middletown, Connecticut
Donna L. Formato, CPPB, NIGP-CPP
Supervisor of Purchases
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INFORMATION FOR BIDDERS
1. Date and Place for Opening Proposals - Pursuant
to the "Invitation to Bidders", sealed proposals for
performing the work will be received by the
Purchasing Department, Room 112, at the time and
place set forth therein with the award to be made
as soon as practicable thereafter.
All bids received by the time set for receipt will be
opened by the Supervisor of Purchases and read
publicly via WebEx after the time set for receipt
irrespective of any irregularities therein. Bidders
and or their representative and any interested
public may participate.
2. Printed Form for Proposals - All proposals must
be made upon the blank proposal form as attached
hereto; should give unit and lump sum prices both
in words and figures; must be signed and
acknowledged by the bidder where indicated on the
proposal form in a sealed envelope and clearly
marked with the bid return label provided.
3. Acceptance or Rejection of Proposals - The City
reserves the right to accept or reject any or all
proposals. Without limiting the generality of the
foregoing, any proposal which omits a bid on any
one or more items on the price sheet may be
rejected; any proposal containing modifications to
the price sheet may be rejected; any proposal in
which unit prices are omitted or in which unit prices
are obviously unbalanced may be rejected.
4. Acceptance of Proposals and the Effect - Within
thirty (30) calendar days after the opening of the
bids, the City will act upon them. The acceptance of
a proposal will be either a notice of award, in
writing, or an acceptance letter from the Supervisor
of Purchases, and no other act shall constitute the
acceptance of a proposal. The acceptance of a
proposal shall bind the successful bidder to execute
the contract within the time and manner as set forth
within these contract documents making him
responsible and liable for failure to execute as
prescribed.
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5. Time for Executing Contract and Damages for
Failure to Execute - Any bidder whose proposal shall
be accepted will be required to execute the contract
within ten (10) days, including Saturdays and
Sundays, of the date of mailing of a notice, stating
that the award has been made to him or his firm.
Failure or neglect to do so shall constitute a breach
of contract for which the City may cancel the notice
of award, award the bid to someone else, or rebid
the entire project as well as sue for damages.
Damages for such a breach of contract will include
but not be limited to the loss of any awarding of
work to him and other items whose accurate
amount will be difficult or impossible to compute,
and all other damages recoverable at law and in
equity.
6. Determination of Lowest Responsible
Bidder/Award - Except where the Owner exercises
the right herein to reject any or all proposals, the
contract will be awarded by the owner to the
"Lowest Responsible Bidder", as determined under
the factors to be considered under section 78-9
(f)(2), as amended, of the Middletown Code of
Ordinances.
It is the intent of the City to award the contract on a
per category basis to the lowest responsible
bidder(s) submitting the lowest total cost per
category, providing that sufficient funds are
available to award the contract(s). The City of
Middletown shall reserve the right to make
multiple awards based upon the lowest unit price
per item / per category and/or based on what is in
the best interest of the City.
Additionally, in determining whether a bidder
qualifies as the lowest responsible bidder, the City
shall also review other subjective factors, such as
the bidder’s skill, ability and integrity to perform the
work as specified, the bidders professional
references (if required), the bidders reputation,
information discovered during the interview
process (if applicable) and whether the City in its
sole discretion determines that awarding the bid to
the bidder will be in the best interests of the
City. The City shall award the contract to the lowest
responsible bidder using the guidelines set forth
herein, or shall reject all bids.
7. Partial Bids – The bid is separated into categories.
Partial bids will be accepted from bidders.
However, if a bid is submitted on a specific category,
the bidder must submit a bid for each item within
that category as specified. Bidders shall be
required to submit a bid on each listed item within
each category to be given consideration for an
award based on the lowest responsible bidder
within the category.
8. Term of Contract and Work Order Time frame -
The contract term shall be for a period of twelve
(12) months commencing on or after February 1,
2026 and terminating January 31, 2027.
Work to be performed pursuant to this contract
shall be authorized by work order and shall be
completed within the Time frame set forth in the
work order unless an extension is granted in writing
by the Public Works Department for justifiable
reasons.
Within ten (10) days after issuance of Work Order,
work to be performed under that order shall
commence.
9. Prices - In the event of discrepancy between the
prices quoted in the proposal in words and those in
figures, the words shall control. The prices are to
include all labor, equipment, materials and
incidentals necessary for a complete installation and
as necessary to comply with the City's requirements.
may be sent via facsimile to (860) 638-1995 or
emailed at purchase@middletownct.gov
To receive consideration, such questions shall be
submitted in writing. Deadline for submission of
questions is 12:00 PM, Tuesday, January 20, 2026
(EST). If the question involves the equality or use of
products or methods, it must be accompanied by
drawings, specifications or other data in sufficient
detail to enable the Supervisor of Purchases to
determine the equality or suitability of the product
or method. In general, the Supervisor of Purchases
will neither approve nor disapprove particular
products prior to the opening of the bids; such
products will be considered when offered by the
bidder for incorporation into the work.
The Purchasing Supervisor will arrange as Addenda,
which shall become a part of the contract, all
questions received as above provided and the
decision regarding each. The Purchasing Supervisor
will post said addenda to the City website at
www.middletownct.gov. Non-receipt of said
Addenda shall not excuse compliance with said
addenda. It is the bidder’s responsibility to
determine whether any addenda have been issued
and if so whether he/she has received a copy of
each. Nothing in this section shall prohibit the
Purchasing Supervisor from posting Addenda to
extend the deadline for the receipt of bids at any
time and for any reason.
Addenda’s will not be mailed. It is the
responsibility of each bidder to visit our website
at www.middletownct.gov to view additional
information and/or acknowledge any addenda’s
issued prior to submitting a bid.
10. Interpretations and Addenda - No oral
interpretations shall be made to any bidder as to the
meaning of any of the Contract Documents or to be
effective to modify any of the provisions of the
Contract Documents.
Every request for an interpretation shall be made in
writing, addressed and forwarded to the Supervisor
of Purchases, Municipal Building, 245 DeKoven
Drive, Middletown, Connecticut, 06457. Questions
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No alleged "verbal interpretation" shall be held
valid. Any addenda issued during the bidding period
shall supersede previous information.
11. Termination of Agreement - If Vendor fails to
fulfill its obligations under this Agreement, violates
any of the covenants, agreements, or stipulations of
this Agreement, or if the City deems that the
Vendor’s conduct could have a negative effect on
the reputation of the City, the City shall have the
This page summarizes the opportunity, including an overview and a preview of the attached documents.
