Installation of Asphalt or Concrete Pavement

Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
MOISD is Accepting Bids for the Installation of Asphalt
or Concrete Pavement
04/13/2026
SECTION 1: INTRODUCTION
The Mecosta-Osceola Intermediate School District (MOISD) is requesting proposals from qualified
contractors for the completed installation of either asphalt or concrete pavement at the MOISD Campus,
Big Rapids, MI 49307, locations as designated on the attached map as "A, B, C, and D". This project
must be designed to accommodate bus traffic and meet all state and federal laws and regulations.
SECTION 2: PROJECT OVERVIEW
The project scope includes, but is not limited to, the preparation, grading, and installation of either
asphalt or concrete pavement over designated areas of the MOISD transportation facility. The
installation must meet the structural and functional requirements necessary to support frequent heavy
vehicle traffic.
SECTION 3: GENERAL INFORMATION
3.1 Issuing Office:
Mecosta-Osceola Intermediate School District
Superintendent's Office
15760 190th Ave
Big Rapids, MI 49307
3.2 Key Dates:
* RFP Issue Date: April 13, 2026
* Mandatory Pre-bid Walk Through: April 20, 2026, at 9 a.m.
Pre-bid site location: 602 S. Bronson Avenue, Big Rapids, MI 49307 (parking lot)
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* Proposal Submission Deadline: May 4, 2026, at 2 p.m.
* Bid Opening Date: May 4, 2026, at 2 p.m.
* Project Completion Deadline: August 7, 2026, 2025
*Late submissions will not be considered. If bidders have concerns regarding the project timeline,
they may submit a statement of concern as an appendix to their proposal.
SECTION 4: SCOPE OF WORK
4.1 Site Preparation:
Removal of existing pavement or unsuitable materials as necessary.
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Grading and compaction of the subbase.
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Installation of drainage infrastructure as required by site conditions.
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Contractor must obtain all necessary local permits prior to the commencement of work.
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
4.2 Pavement Installation:
Asphalt Pavement:
o
Installation of a minimum 8-inch thick aggregate base.
Placement of a 2-inch asphalt base course using 13A HMA Material or equal.
Application of a 1.5-inch asphalt surface course using 5E, HMA Material or equal.
Concrete Pavement:
o
Installation of a minimum 8-inch thick compacted aggregate base.
Placement of a 6-inch reinforced concrete slab.
Use of expansion joints and appropriate curing time per industry standards.
4.3 Compliance & Testing:
Compliance with Michigan Department of Transportation (MDOT) and American Concrete
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Institute (ACI) standards.
Quality control testing of materials and compaction standards.
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Compliance with the site's stormwater management plan in accordance with Michigan
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environmental standards.
Contractors must adhere to specific stormwater runoff and infiltration rate guidelines
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outlined by the City of Big Rapids.
4.4 Final Site Work:
Striping and signage installation.
o
Site clean-up and restoration including topsoil, seed, fertilizer, and mulch around
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perimeter of lots.
Project close-out documentation and final inspection.
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Contractor must provide a warranty period for workmanship defects.
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SECTION 5: BIDDER QUALIFICATIONS
Interested bidders must demonstrate the following:
* Minimum of five (5) years of experience in pavement installation for heavy vehicle traffic.
* Compliance with all applicable federal, state, and local laws, including ADA requirements where
applicable.
* Ability to provide a bid bond and performance bond.
* Valid licenses, certifications, and insurance coverage.
SECTION 6: PROPOSAL SUBMISSION REQUIREMENTS
Proposals must include the following information:
1. Company Information: Name, address, contact information, and relevant experience.
2. Project Understanding & Approach: Description of the work plan, including methodology,
timeline, and materials to be used.
3. Cost Proposal: Itemized breakdown of costs for labor, materials, and any additional expenses.
Individual for each of the (4) projects labeled "A, C, B, and D" on the map.
4. References: Three (3) references from similar completed projects.
5. Timeline: Compliance with estimated start and completion dates.
6. Bid Bond: A bid bond in the amount of 10% of the total bid price must be submitted as part of
the proposal.
7. Performance Bond: (100%) of the contract value.
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
SECTION 7: SELECTION CRITERIA
Proposals will be evaluated based on:
* Compliance with RFP requirements.
* Experience and qualifications.
* Cost competitiveness.
* Proposed timeline and project approach.
* References and past performance.
* Compliance with Legal Requirement.
SECTION 8: LEGAL REQUIREMENTS
All work must comply with applicable local, state, and federal laws, including environmental and safety
regulations. The selected contractor must adhere to all stormwater management requirements as
outlined in the project plans.
SECTION 9: WARRANTY & MAINTENANCE
* The contractor must clearly outline the warranty period and provide detailed warranty guidelines.
* Maintenance obligations must be outlined, including any post-construction inspections required
by MOISD.
SECTION 10: CONTACT FOR INQUIRIES OR QUESTIONS
* Inquiries or questions regarding the bid will be accepted until April 30, 2026. Please
contact: Mark R. Klumpp, Special Projects Coordinator
Phone: (231) 796-3543 or email spcklumpp@moisd.org
SECTION 9: APPENDICES
1. Appendix A - Proposal Submission Form
2. Appendix B - Reference Check Form
3. Appendix C - Bidder Timeline Concern Statement (if applicable)
4. Appendix D- Affidavit of Familial Relationships
5. Appendix E- Affidavit of Compliance With School Safety Initiative Legislation
6. Appendix F -Affidavit of Compliance - Iran Economic Sanctions Act
SECTION 11: DEADLINE AND BID SUBMISSION REQUIREMENTS
* All bids must be submitted in sealed envelopes clearly marked on the outside of the
envelope "Asphalt/Concrete Bid".
* Sealed bids will be accepted until 2 p.m. on May 4, 2026, and should be addressed to:
Mecosta-Osceola ISD
Superintendent's Office
"Asphalt/Concrete Bid"
15760 190th Avenue
Big Rapids, MI 49307
* Bid Opening Date: May 4, 2026 at 2 p.m.
* Bid opening location: MOISD Board of Education Office, 15760 190th Ave, Big Rapids, 49307
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
SECTION 12: RESERVATION OF RIGHTS
MOISD reserves the right to:
* Accept or reject any or all bids, in whole or in part, waive informalities, and negotiate with
selected contractors.
* Modify or cancel the RFP.
* Accept the bid that best serves the interests of the district.
* Request additional information.
* The MOISD is an equal opportunity employer.
APPENDIX A - PROPOSAL SUBMISSION FORM
Vendor Information:
- Company Name: ____________________________ ___
- Address: ____________________________________
- Contact Person: ___________________________ __
- Phone: _____________________________________
- Email: _____________________________________ _
Acknowledgment of RFP Requirements:
By signing below, the bidder acknowledges that they have read and understood all the requirements of the
RFP and agree to comply with all stated terms and conditions.
Authorized Representative Name: ________________ ________
Title: _________________________________________________
S ignature: __________________________ Date: ____________
APPENDIX B - REFERENCE CHECK FORM
Vendor Information:
- Company Name: _____________________________ __
- Contact Person: ___________________________ __
- Phone: _____________________________________
- Email: ______________________________________
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
Reference #1:
- Organization Name: _________________________ __
- Contact Person: ___________________________ __
- Phone: _____________________________________
- Email: ______________________________________
- Project Description: ___________________________
- Completion Date: _______________
Reference #2:
- Organization Name: _________________________ __
- Contact Person: ___________________________ __
- Phone: _____________________________________
- Email: ______________________________________
- Project Description: _____________ ______________
- Completion Date: _______________
Reference #3:
- Organization Name: _________________________ __
- Contact Person: ___________________________ __
- Phone: _____________________________________
- Email: ______________________________________
- Project Description: _____________ ______________
- Completion Date: _______________
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
APPENDIX C - BIDDER TIMELINE CONCERN STATEMENT
If the bidder has concerns regarding the project timeline outlined in the RFP, they may provide a statement
below explaining their concerns and proposing alternative scheduling considerations.
Statement of Concern:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Proposed Alternative Schedule (if applicable):
_________________________________________________________________________
_________________________________________________________________________
Authorized Representative Name: ________________ ________
Title: _________________________________________________
Signature: __________________________ Date: ____________
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
APPENDIX D- Affidavit of Bidder - Familial Relationships Form
The undersigned, the owner or authorized officer of (the "Bidder"), pursuant to the familial
disclosure requirement provided in the Mecosta-Osceola Intermediate School District's (the
"MOISD") RFP, hereby represent and warrant, except as provided below, that no familial
relationships exist between the Bidder or any employee of the above mentioned MOISD, and any
member of the Boards of Education of the District or the Superintendents of the MOISD.
List any Familial Relationships:
BIDDER:
By:
Its:
STATE OF )
COUNTY OF )
This instrument was acknowledged before me on the day of 20 , by
.
, Notary Public
County,
My Commission Expires:
Acting in the County of:
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
APPENDIX E - Affidavit of Bidder - Compliance with School Safety Initiative Legislation
The undersigned, the owner or authorized officer of (the "Bidder"), certifies to Mecosta-
Osceola Intermediate School District (the "MOISD"), that any and all persons who will work
directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents,
vendors, subcontractors or consultants, and who will work at or on any MOISD property, shall at all
times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g
and have not been convicted of any "listed offenses".1 The Bidder further warrants and represents
that all persons who will work directly or indirectly for the Bidder, including, but not limited to,
Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on
any MOISD property, shall at all times be in compliance with MCL 380.1230,
380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without
limitation, to report within three (3) business days to the MOISD when any such person is charged
with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law,
and to immediately report to the MOISD if that person is subsequently convicted, pled guilty or
pled no contest to that crime.
BIDDER:
By:
Its:
STATE OF )
COUNTY OF )
This instrument was acknowledged before me on the day of 20 , by
.
, Notary Public
County,
My Commission Expires:
Acting in the County of:
1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act
(SORA), MCL 28.722 2MCL.380.1535a(1). 50
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Mecosta-Osceola Intermediate School
District
15760 190th Avenue, Big Rapids, Michigan 49307-9096
Phone: (231) 796-3543 Fax: (231) 796-3300
www.moisd.org
APPENDIX F - AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT
Michigan Public Act No. 517 of 2012
The undersigned, the owner or authorized officer of (the "Bidder"), certifies to Mecosta- Osceola
Intermediate School District (the "MOISD"), that any and all persons who will work directly or
indirectly for the Bidder, is not an "Iran Linked Business" within the meaning of the Iran Economic
Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event Bidder is
awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not
become an "Iran Linked Business" at any time during the course of performing under the Contract.
The Bidder further acknowledges that any person who is found to have submitted a false
certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount
of the Contract or proposed Contract for which the false certification was made, whichever is
greater, the cost of the MOISD's investigation, and reasonable attorney fees, in addition to the fine.
Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation
To Bid for three (3) years from the date that it is determined that the person has submitted the false
certification.
BIDDER:
By:
Its:
STATE OF )
COUNTY OF )
This instrument was acknowledged before me on the day of 20 , by
.
, Notary Public
County,
My Commission Expires:
Acting in the County of:
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