Inspections of Water Storage Tanks

TOWN OF MANSFIELD
Department of Facilities Management
Request For Proposal (RFP)
Inspections of Water Storage Tanks
Submission Deadline:
2:00 p.m. Thursday, June 4, 2026
Submission Contact and Address:
Director of Facilities Management
Facilities Management Department
4 South Eagleville Road
Mansfield, Connecticut 06268
mansfieldct.gov
1

2

TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT
NOTICE OF BID
Inspection of Water Storage Tanks
Mansfield Department of Facilities Management
Bidders wishing to submit a proposal for this solicitation are requested to respond online through
our secure E-Procurement portal, Bonfire. Responses can be submitted at the following link:
mansfieldct.bonfirehub.com under the bid title "Inspection of Water Storage Tanks". Bidders will
be required to create a Bonfire profile before submitting their bid. Step-by-step instructions on
how to register as a vendor are available at this website: Vendor Registration. Due to the bid
collection change to a secure online platform, multiple copies of your bid are no longer required.
Please upload one (1) copy of all required bid documentation. Qualifications and proposals will
beaccepteduntilThursday,June4,2026at2:00pm. Proposalsreceivedafterthattimewillnot
be considered.
The Instructions to Bidders, Form of Bid, Scope of Services, and other contract documents may
beexaminedanddownloadedfromthe"YourGovernment""RFQ,RFP,andBidPostings"section
of the Town of Mansfield website mansfieldct.gov.
TheTownofMansfieldherebynotifiesallbiddersthatitwillaffirmativelyinsurethatinanycontract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full opportunity to submit bids in response to this invitation, and they will not be discriminated
against on the grounds of race, color, national origin or sex, in consideration for an award. An
Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are
encouraged to apply.
IfyouintendtobidpleasenotifyMarkKiefer,DirectorofFacilitiesManagementat(860)429-3331
or by email at maintenance@mansfieldct.org so you may receive any and all addendum.
ToreceiveconsiderationbidsmustbeuploadedtotheBonfireplatformnolaterthanthedayand
hour mentioned above.
The Town of Mansfield reserves the right to accept or reject any or all bids; to waive any
informality; or to accept any bid deemed in the best interests of the Town of Mansfield.
All bids shall be considered valid for a period of ninety (90) days.
Amanda Backhaus
Director of Finance
Town of Mansfield
3

4

TABLE OF CONTENTS
1.0 INSTRUCTION TO BIDDERS
1.01 Time for Opening Bids
1.02 Preparation of Proposals
1.03 Submission of Proposals
1.04 Cost of Bid Preparation
1.05 Pre-Bid Walkthrough / Familiarity with the Work
1.06 Addenda and Interpretations
1.07 Samples
1.08 Anti-Discrimination
1.09 Applicable Law
1.10 Interpretation of Bids
1.11 Interpretation - Parol Evidence
1.12 Delivery
1.13 Award of Contract
1.14 Best Customer Preferential Pricing
1.15 Certification
1.16 Clayton Act Assignment of Rights
1.17 Contract
1.18 Contract Amendments
1.19 Gratuities
1.20 Insurance
1.21 Indemnification
1.22 Law of Waiver
1.23 Licenses
1.24 Public Record
1.25 Property Tax Assessment
1.26 Provisions Required by Law
1.27 Relationship of Parties
1.28 Rights and Remedies
1.29 Severability
1.30 Subcontracts
1.31 Submission of Invoices
1.32 Toxic Substances
1.33 Vendor Warranty
2.0 SCOPE OF SERVICES
3.0 BID FORMS
Bid Proposal Form
Attachment A - Insurance Requirements
Attachment B - Questionnaire Concerning Occupational Health & Safety
Attachment C - Certification of Non-Collusion
Attachment D - Summary of Work Experience
5

6

INSTRUCTIONS TO BIDDERS
TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT 06268
Inspection of Water Storage Tanks
Mansfield Department of Facilities Management
1.01: TIME FOR OPENING BIDS
Bidders wishing to submit a proposal for this solicitation are requested to respond online
through our secure E-Procurement portal, Bonfire. Responses can be submitted at the
followinglink: mansfieldct.bonfirehub.comunderthebidtitle"InspectionofWaterStorage
Tanks". Bidders will be required to create a Bonfire profile before submitting their bid.
Step-by-step instructions on how to register as a vendor are available at this website:
VendorRegistration. Duetothebidcollectionchangetoasecureonlineplatform,multiple
copies of your bid are no longer required. Please upload one (1) copy of all required bid
documentation. Qualifications and proposals will be accepted until Thursday, June 4,
2026 at 2:00pm. Proposals received after that time will not be considered.
1.02: PREPARATION OF PROPOSALS
Proposalsmustbemadeuponformscontainedherein.TheblankspacesintheProposal
must be filled in correctly where indicated. The Bidder must state the prices for which he
proposes to do each item of the work contemplated. In case of discrepancy where both
words and the numerals are requested, the words shall govern. Ditto marks are not
consideredwritingorprintingandshallnotbeused.TheBiddershallsignhis/herProposal
correctly. If the Proposal is made by an individual, his/her name, post office address and
telephone number must be shown. If made by a firm, partnership, or corporation, the
Proposal must be signed by an official of the firm, partnership, or corporation authorized
to sign contracts, and must show the post office address and telephone number of the
firm, partnership, or corporation. Failure to do so may disqualify the bid.
Thebiddershallinsertthepriceperstatedunitandtheextensionsagainsteachunitwhich
he proposed to provide. In the event of a discrepancy between the unit price and the
extension, the unit price shall govern. (If discounts are shown and there is an error in the
extension of the total, the discount offered shall govern.) If the price bid per unit is based
on any unit other than that stated, the bidder shall state the unit on which the unit price is
based.
Each bid must be submitted to the Bonfire platform.
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and
corrections inserted before submission of your bid. The person signing the bid shall initial
corrections in ink.
Corrections and/or modifications received after the closing time specified will not be
accepted.
7

1.03 SUBMISSION OF PROPOSALS
Allproposalscanbesubmittedatthefollowinglink:mansfieldct.bonfirehub.comunderthe
bid title "Inspection of Water Storage Tanks". Bidders will be required to create a Bonfire
profilebeforesubmittingtheirbid. Step-by-stepinstructionsonhowtoregisterasavendor
are available at this website: Vendor Registration. Due to the bid collection change to a
secure online platform, multiple copies of your bid are no longer required. Please upload
one (1) copy of all required bid documentation.
If any bidder contemplating submitting a proposal is in doubt as to the true meaning of
anypartofthesespecifications,hemaysubmitrequestsforinformationand/orclarification
inwritingviae-mailtomaintenance@mansfieldct.orgbyMay28,2026. Nointerpretations
astothemeaningoftheplans,specifications,orotherContractDocumentsshallbemade
to any bidder orally.
A bid will not be accepted if it is received at mansfieldct.bonfirehub.com after the stated
time of opening as shown on the bid proposal form. Unsigned bids shall be rejected.
BidSecurityintheformofabidbond,cash,certifiedcheck,treasurer'sorcashier'scheck
payabletotheOwner,issuedbyaresponsiblebankortrustcompany,mayberequiredin
theamountoffivepercent(5%)ofthebid. Intheeventthatthesuccessfulbidderrefuses,
fails, or is otherwise unable to enter into a contract for the work with the Owner or is
otherwise in default of its bid, the amount of such bid deposit shall be retained by the
Owner as liquidated damages on account of such default.
The selected contractor shall furnish a performance bond and payment bond in the
amount at least equal to one hundred percent (100%) of the contract price, if required.
Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and
effectivelydatedcopyoftheirpowerofattorney. CertificatesofInsurancemayberequired
and must be furnished by the Contractor prior to any work being performed.
Purchases made the Town are exempt from Fair Trade Laws as well as the payment of
any sales, excise, or Federal Transportation taxes. Such taxes must not be included in
thebidprices. Taxexemptioncertificates,formerchandiseacceptedbytheTown,willbe
completed at the request of the Contractor furnishing the goods and services.
1.04 COST OF BID PREPARATION
The Town shall not reimburse the bidder for the cost of developing, presenting, or
providing any response to this solicitation. Offers submitted for consideration should be
prepared simply and economically, providing adequate information in a straightforward
and concise manner.
1.05 PRE-BID WALK-THROUGH / FAMILIARITY WITH THE WORK
Vendorsrequestingapre-bidwalkthroughtoreviewtheprojectscope,site,andconditions
aswellasaddressanyquestionsregardingtheprojectshouldcontactCatharineVargaat
maintenance@mansfieldct.org or call 860-429-3331 to schedule a visit.
Eachbidderiscautionedtoexaminethespecifications,drawings,samples,etc.pertaining
8

to the bid to fully acquaint himself with the exact existing conditions relating to the work
and has fully informed himself as to the work involved and the difficulties and restrictions
attending the performance of this bid. Failure on the part of the bidder to examine all
pertinent documents samples or job areas shall not entitle him to any relief from the
conditionsimposedintheproposal,thespecifications,andthecontract. Unsignedbidsor
bids without an original signature will not be accepted.
At the time of the opening of bids each bidder shall be presumed to have inspected the
work and to have read and to be thoroughly familiar with all of the Contract Documents
(including addenda). The failure or omission of any Bidder to receive or examine any
form, instruction or document shall in no way relieve any bidder from any obligation in
respect to his/her bid.
1.06 ADDENDA AND INTERPRETATIONS
When a bidder desires an interpretation or clarification of any ambiguity in the bidding
documents,hemustcontacttheDirectorofFacilitiesManagementpriortothebidopening.
The Director of Facilities Management's interpretation shall be final and will be made
known to all bidders concerned.
If any bidder contemplating submitting a proposal is in doubt as to the true meaning of
anypartofthesespecifications,hemaysubmitrequestsforinformationand/orclarification
inwritingviae-mailtomaintenance@mansfieldct.orgbyMay28,2026. Nointerpretations
astothemeaningoftheplans,specifications,orotherContractDocumentsshallbemade
to any bidder orally.
Addenda information will be available online at http://www.mansfieldct.gov. It is strongly
suggestedthatbidderscheckforanyaddendaaminimumofforty-eighthoursinadvance
ofthebiddeadline. Failureofanybiddertoreceiveanysuchaddendumorinterpretations
shall not relieve any bidder from any obligations under his/her bid as submitted. Each
bidderisresponsibleforcheckingtheTown'swebsitetodetermineiftheTownhasissued
any addenda and, if so, to complete its proposal in accordance with the RFP as modified
by the addenda. All addenda so issued shall become part of the Contract Documents.
Oral explanations will not be binding on the Town.
1.07 SAMPLES
When samples are requested they shall be delivered by the bidder properly identified at
the time at the bid opening unless the bidding document indicates a different time.
Samples shall be submitted free of charge. Samples will be removed by the bidder at
his/her expense. The Town will not be responsible for any samples which are destroyed
ormutilatedinexamination. Ifsamplesarenotremovedwithinthirty(30)daysafterwritten
noticetotheVendor,theyshallbeconsideredasabandonedandtheTownshallhavethe
right to dispose of them as its own property. The Director of Finance may, at his/her
discretion,holdthesampleorsamplesofthesuccessfulbidderorbidders,forcomparison
with articles delivered on the Purchase Order, or orders issued subsequent to the award.
9

1.08 ANTI-DISCRIMINATION
The Contractor agrees and warrants that in the performance of this Contract it will not
discriminate or permit discrimination against any person or group of persons on the
grounds of sex, race, color, religion, age marital status, ancestry, national origin, past
history of mental disorder, mental retardation or physical disability or other basis in any
mannerprohibitedbythelawsoftheUnitedStates,theStateofConnecticut,ortheTown
of Mansfield.
1.09 APPLICABLE LAW
The Contract pursuant to this solicitation shall be governed by, and the Town and
Contractor shall have all remedies all recorded each by the Uniform Commercial Code,
as adopted in the State of Connecticut, except as otherwise provided in such Contract or
inlawspertainingspecificallytotheTown. ThisContractshallbegovernedbythelawsof
the State of Connecticut, and suits pertaining to this contract shall be brought only in
federal or state courts in the State of Connecticut.
1.10 INTERPRETATION OF BIDS
Qualifiedbidsaresubjecttorejectioninwholeorinpart. Aqualifiedbidisdefinedasone
limitingormodifyinganyofthetermsandconditionsand/orspecificationsoftheinvitation
to bid.
Bidders are cautioned to initial erasures, alterations or corrections. Failure to do so may
result in rejection of bids.
Unless limited by the term no substitute, the use of the name of a manufacturer or of any
particular make, model, or brand in describing an item, does not restrict bidders to that
manufacturerorspecificarticle,thismeansbeingusedsimplytoindicatethecharacteror
quality of the article so described; but the article offered must be of such character and
quality that it will serve the purpose for which it is to be used, equally as well as that
specified, and shall be deemed by the Town to be so warranted by the bidder. Bids on
comparable items must clearly slate the exact article being offered, and bidder shall
furnish such other information concerning the article being offered as necessary to
evaluateitsacceptabilityforthepurposeintended. Ifthebidderdoesnotindicatethatthe
article he offers is other than as specified, it will be understood that the bidder is offering
the article exactly as specified.
The Director of Finance reserves the right to reject any or all bids, or the bid for any one
or more commodities or contracted services included in any or all bids, to waive any
Informality in bids and unless otherwise specified, to buy any part or the whole from one
or more bidders when it is to the Town's best interest to do so.
1.11 INTERPERTATION - PAROL EVIDENCE
Thecontractpursuanttothissolicitationisintendedbythepartiesasafinalexpressionof
their agreement and is intended also as a complete and exclusive statement of the terms
of such Contract. No course of prior dealings between the parties and no usage of the
tradeshallberelevanttosupplementorexplainanytermusedinthecontract. Acceptance
10