Inspecting and Cleaning Services City’s Water System Tanks

INVITATION TO BID
Inspecting and Cleaning Services
City's Water System Tanks

TABLE OF CONTENTS
Call for Bids ................................................................................................................................. Section I
Bid Proposal/Price List ........................................................................................................ Section II
Instructions to Bidders ........................................................................................................ Section III
Specifications .......................................................................................................................... Section IV
Bid Bond................................................................................. ..................................... Section V
Non-Collusion Affidavit ....................................................................................................... Section VI
Anti-Discrimination Affidavit ........................................................................................... Section VII
Contractor Certification of Wage Law Compliance ............................................... Section VIII
Statement of Bidder's Qualifications .............................................................................. Section IX
Small Works Contract ............................................................................................................ Section X

SECTION I
CALL FOR BID
The City of Oak Harbor will receive bids until 2:00 p.m. (PST) Wednesday, July 15, 2026, at the office
of the City Clerk, 865 SE Barrington Drive, at which time they will be opened and publicly read aloud
for the services of inspecting and cleaning of the City's Water System Tanks.
Any questions, and/or comments, or objections to the bid documents and/or specifications shall be
submitted in writing to Sandra Place, Administration Manager, at least five (5) days prior to the bid
opening date. If necessary, an addendum will be issued to all bidders who obtained bid documents.
The City of Oak Harbor reserves the right to reject any and/or all bids and to waive any informalities
in the form of bid. The City also reserves the right to waive individual specifications if it is satisfied
that the bid otherwise meets the performance standards set by these specifications.
Specifications may be obtained online at https://oakharbor.gov/Bids.aspx.
_________________________________
Julie Nester, City Clerk
Published: Daily Journal of Commerce-June 20, 2026, and June 27, 2026
Whidbey News-Times - June 20, 2026, and June 27, 2026

SECTION II
BID PROPOSAL
Inspecting and Cleaning Services-City's Water System Tanks
TO: Oak Harbor City Council
Oak Harbor, Washington
Ladies and Gentlemen:
The undersigned hereby certifies that he has read the "Call for Bids", "Instructions to Bidders", and
the "Specifications" pertaining to this bid proposal and that he thoroughly understands and agrees to
furnish the equipment and/or services in the time and at the prices set forth below:
ITEM #
1. Provide the specified tank inspection and cleaning, which includes all labor, materials, supplies,
hardware, shipping, disposal, overhead, and profit necessary for the completion of these services, as
required. DESCRIPTION AMOUNT
North Reservoir
West Reservoir 1
West Reservoir 2
Bid Subtotal
East Reservoir
9.3% Sales Tax
Bid Total
The undersigned Bidder acknowledges receipt of the following addendum(s).
Addendum NO. ____________ Date ___________
Addendum NO. ____________ Date ___________

Address and mark envelope to: City of Oak Harbor
Sandra Place
865 SE Barrington Drive
Oak Harbor, WA 98277
" Inspecting and Cleaning Services-City's Water System Tanks"
Bid Due Date: 2:00 p.m. (PST) Wednesday, July 15, 2026
Bidder
By
(Authorized representative - Please Print)
Signature/Date
Address
Phone
E-mail address ___________________________________________________
Uniformed Business No. (UBI) _____________________________________

SECTION III
INSTRUCTIONS TO BIDDERS
1. Bid due date will be Wednesday, July 15, 2026, at 2:00 p.m.
2. All bids must be sealed in an envelope and plainly marked on the outside of the envelope
"Inspecting and Cleaning Services-City's Water System Tanks." The envelope shall bear the
Bidder's name and address.
3. Washington State sales tax shall be submitted as a separate item.
45.. FNeOd eErSaTl IeMxcAisTeE tSa xW sIhLaLl lB bEe AexCcCluEdPeTdE. D.
6. A site visit is highly encouraged but not required. Please e-mail Sandra Place at
splace@oakharbor.org to make arrangements.
7. Prevailing wages apply.
8. The City of Oak Harbor reserves the right to consider delivery time, to reject any and/or all
bids, to waive any informalities in the bidding, and to accept the best and most satisfactory
bid.
9. The City also reserves the right to waive individual specifications if it is satisfied that the bid
otherwise meets the performance standards set by these specifications.
10.No bidder may withdraw its bid for a period of sixty (60) days after the date set for bid
opening.
11.Proposals must include the unit price and/or lump-sum price bid, with the unit price and the
total price shown.
12. The proposal signature sheet must be filled in and signed by the bidder.
13. All Addenda must be signed and accompany the proposal.
14.A bid bond, certified check, cashier's check, or cash in the amount of 5 percent (5%) of the
Total bid must be included.
15.The attached Small Works Roster Contract will need to be completed and is required before
work begins.

SECTION IV
SPECIFICATIONS FOR: Inspecting and Cleaning Services-City's Water System Tanks
INTENT:
The City of Oak Harbor is in Island County, Washington. The City is seeking the services of a
qualified contractor to provide potable water tank inspection and cleaning services.
The proposed work will include inspections of the interior and exterior of 4 potable water storage
tanks, as well as interior cleaning, and a condition assessment report detailing observations,
deficiencies, and recommended corrective actions.
The tanks are all located within approximately 1 square mile of Oak Harbor City limits.
DETAILED MINIMUM SPECIFICATIONS:
SPECIFICATIONS:
EXCEPTIONS: Specifications are to be met or exceeded.
The bidder must list any exceptions (major or minor) to the specifications. The
b idder must prove "an equal" in writing with literature. This information must be in the bid package
a nd cannot be supplied later.
INTERGOVERNMENTAL PURCHASING:
This City of Oak Harbor contract provides the right for other government agencies to purchase
directly from this contract. This contract shall follow the City of Oak Harbor small works roster bid
requirements as outlined in the purchasing policy and procedures manual

SCOPE OF WORK
The Contractor shall:
1. Inspect all reservoirs for sediment and defects.
EXCEPTIONS: _____________________________________
2. Clean as necessary to remove all sediment, debris, and bacteria-harboring media.
EXCEPTIONS: _____________________________________
3. Record all procedures using cameras capable of capturing the entire interior surface
in high-resolution video, with narration. The video recording will play back on
Microsoft Media Player.
EXCEPTIONS: _____________________________________
4. Provide live video feed and live voice communication for monitoring of the entire
procedure.
EXCEPTIONS: _____________________________________
5. Defects shall be noted on the inspection report, with the option for the owner to
repair.
EXCEPTIONS: _____________________________________
6. Final report of inspection findings and recommendations to be provided in Adobe
PDF format and sent on a USB drive, compact disc, or by electronic mail (email).
EXCEPTIONS: _____________________________________
7. Inspections and cleanings shall be completed by September 30, 2026.
EXCEPTIONS: _____________________________________
8. Final reports shall be submitted to the City of Oak Harbor by October 31, 2026.
EXCEPTIONS: _____________________________________
9. Guarantee all bids are valid for a minimum of thirty (30) days from the date of
submission.
EXCEPTIONS: _____________________________________
10.Reservoirs will be left in service during cleaning.
EXCEPTIONS: _____________________________________

11.Inspection and cleaning procedures shall not create any visible turbidity in the
water column. Preferred cleaning equipment 'scrubs' the interior surface using a
rotating brush or an approved equivalent method or equipment.
EXCEPTIONS: _____________________________________
12.All divers entering reservoirs/tanks must wear a disinfected, vulcanized-rubber dry
suit and a hard hat or helmet dedicated for use in potable water. SCUBA and full-face
mask gear is not acceptable.
EXCEPTIONS: _____________________________________
13.All diving equipment and procedures must meet WISHA, OSHA, ANSI, and ACDE
regulations and guidelines. Additionally, procedures for potable water reservoir
cleaning (including disinfection) must meet the requirements of AWWA C652-02
and the Washington State Department of Health-established guidelines.
EXCEPTIONS: _____________________________________
Tank Name Capacity (Gals) Dimension Type Hatch Size
North Reservoir 4 MG 123' x 45' Welded 30" x 30"
West Reservoir 1 2 MG 80' x 55' Welded 30" x 30"
West Reservoir 2 500,000 40' x 55' Welded 24" x 24"
East Reservoir 500,000 40' x 55' Welded 30" x 30"

North Reservoir