Inmate Food Services Annual Contract

Agency: Hall County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 722310 - Food Service Contractors
Posted Date: Jun 2, 2019
Due Date: Jun 28, 2019
Solicitation No: 40-004
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 40-004
Bid Title: Inmate Food Services Annual Contract
Category: Bids & Proposals
Status: Open

Description:

REQUEST A BID PACKAGE

NOTICE - REQUEST FOR PROPOSAL

Date Issued: June 2, 2019 RFP #40-004

Sealed submittals from firms will be received by the Financial Services Department, Purchasing Division at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, until 3:00 pm, legally prevailing time, on Friday, June 28, 2019 for:

Inmate Food Services Annual Contract

After the time and in a room at the place noted above, the proposals for each commodity will be publicly opened and read. No extension of the bidding period will be made unless officially announced via an addendum to this RFP.

Bid Documents may be obtained by going to our website at www.hallcounty.org, then clicking on Bids & Proposals in the left hand column. Click on the RFP #40-004 “Inmate Food Services Annual Contract” and fill out the requested information then click submit which will send an automatic request to our office. You can also contact us in the Financial Services Department, Purchasing Division at 2875 Browns Bridge Rd, 4th Floor, Gainesville, GA 30501 or Phone (770) 535.8270 or Fax (770) 531.7112 to obtain the information at no charge. This is the only official release site for this RFP or any addenda that may be issued for same.

The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described work. Award of Contract will not be solely based on low bid, but also on quality, references and other criteria as the County may deem necessary and as the County may determine at its sole discretion. The Bidder expressly understands that their proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

A Pre-Bid Meeting and Site Inspection will be held on Wednesday, June 12, 2019 at 10:00 a.m., at the Hall County Jail located at 1700 Barber Road, Gainesville, Ga 30507. Hall County urges all prospective bidders to attend. Immediately following the pre-bid meeting, a tour of the facilities will be conducted for all parties interested in viewing the facilities. Questions arising during the tours should be submitted in writing in accordance with instructions listed in this document no later than June 14 by 5 p.m. We will have these answered in an addendum by Wednesday, June 19th.

Firms must submit four (4) copies of their proposal; one (1) of which must be marked as “Original” and three (3) marked as “Copy”. Proposals shall be enclosed in a sealed envelope or box clearly marked with “RFP #40-004 for “Inmate Food Services Annual Contract” in the lower, left corner. Proposals that do not clearly outline responses to each criterion may be eliminated from further consideration. Your submittal must have a signature in its “original form”. Hall County suggests this is provided on “Introductory Letter”. Failure to sign your proposal in the introductory letter will force your bid to be declared as “non-responsive” and not be considered for award.

This bid will be evaluated using a multi-step process. The first step is to evaluate “proposal” submissions. Factors to be considered in the evaluation include: ability of the professional staff, experience on similar projects, performance on past projects and references for same services. This step could result in a “shortlist of qualified vendors”.

During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest to request information or clarification from proposers or to allow corrections of errors or omissions. The vendors short listed may be invited to interview with the committee. The County reserves the right to award bid to more than one vendor.

No bid may be withdrawn for a period of (90) ninety days after time has been called on the date of opening.

The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.

The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

All bid responses become the property of Hall County Board of Commissioners and will not be returned.

No proposal may be withdrawn for a period of ninety (90) days after time has been called on the date of opening.

No bonds are required. Successful bidders shall provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by Paragraph 16 of the “Terms and Conditions”

Any questions regarding the submission of this Proposal/Bid should be directed Debra Howington, Buyer at dhowington@hallcounty.org For security reasons, you must enable JavaScript to view this E-mail address. or 770-535-8270.
Hall County Board of Commissioners
Debra Howington, Buyer
Publication Date/Time:
6/2/2019 8:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Request for Proposal
Bid Opening Information:
Friday, 6/28/19 @ 3 pm
Pre-bid Meeting:
Wednesday, 6/12/19 @ 10 am
Contact Person:
Debra Howington, dhowington@hallcounty.org

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