Inmate Bread Supply Annual Contract

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
INVITATION FOR BID
IFB #013-47
POST OFFICE DRAWER 1435
For the provision of:
GAINESVILLE, GA 30503
Inmate Bread Supply Annual Contract
t: 770.535.8270 | f: 770.531.6711
Hall County, Georgia, Board of Commissioners (herein "County"), is seeking
FINANCIAL SERVICES DIRECTOR qualified suppliers to provide "Inmate Bread Supply Annual Contract"
Taylor Samples, CPA (herein "Services"). The County seeks to award one (1) contractor to perform
all the Services.
ASSISTANT FINANCE DIRECTOR Schedule of Events:
Elizabeth White Bid Post Date: Wednesday, May 6th, 2026
Bidders' Questions Due: Wednesday, May 13th, 2026
Response to Bidder Questions Due: Friday, May 15th, 2026
PURCHASING MANAGER Bid Due Date: Thursday, May 21st, 2026
Andrew Youngblood
Bidding Process: Hall County is now accepting sealed bids from
qualified suppliers for the provision of the Services in the County's
Purchasing Division, located on the fourth (4th) floor of the Hall County
Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504
until 2:00 p.m. EST on Thursday, May 21st, 2026. All bid packets must be
sealed and time and date stamped by the Hall County receptionist located
on the 4th floor to be considered.
General Qualifications: Bidders must be in the regular business of
providing similar Services. Bidders must be licensed, insured, and bonded
in the State of Georgia.
Questions: All communications must be directed solely to Connie
Barnes, Issuing Officer, at cbarnes@hallcounty.org for questions or
clarifications of the IFB requirements.
Addenda: If needed and in the best interest of the County, the Purchasing
Division may make an extension of the bidding period by a formal written
addendum and publicly posted on the County website. All addenda must
be signed by the Bidder and returned with the bid packet.
Proposal Documents: Bidders may obtain all submittal documents at no
cost via the County's website at
https://www.hallcounty.org/Bids.aspx,then scroll down and click the link
for "013-47 Inmate Bread Supply Annual Contract" and download all
required documents under "Related Documents". Any addenda will also be
posted at the bottom of the webpage as needed. Bidders are responsible

for checking for addenda. Addenda must be signed and returned along with the bid packet.
Bid Response: Each Bidder must provide a total of two (2) hard paper copies of its bid, including
any addenda, with one (1) marked "Original" and one (1) marked "Copy". Submit both (2) hard
paper copies in a sealed envelope(s).
Each Bidder must provide one (1) hard paper copy of Exhibit C - Cost Proposal Worksheet. Prices
quoted on Exhibit C - Cost Proposal Worksheet shall be fixed and firm for the duration of the
contract.
Electronic signatures on bid documents are acceptable; however, hard copies of the bid response
are required, as stated above.
Bidders must also provide their responses on one (1) USB drive.
Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to
attend but may do so. The Issuing Officer named herein, or another Purchasing team member,
will open and publicly read all Bidder's company names, their locations, and proposed costs on
the date, time, and at the address above.
Evaluation and Selection: The County will evaluate all submittals in accordance with the Official
Code of Hall County, Georgia 3.10, and as further detailed herein.
Award Process: The County reserves the right to reject any or all bids, in whole or part, or to
select any Bidder, without liability on part of the County to the Bidder to complete the described
work. The County intends to award the contract to one (1) company that it deems to be the lowest
cost, responsible and responsive Bidder to perform all the work described herein. Lead times and
length of time to complete the work may also be a factor in award.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for
one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must
be completed and returned with the bid. The County reserves the right to retain all bids submitted
and use any idea(s) in a bid regardless of award. The County shall have the right to waive any
informality or irregularity of immaterial deviation in any bid received.
Bidders must sign Exhibit B - Contract for Services. Bidders may submit redlines and exceptions
to Exhibit B - Contract for Services to the Issuing Officer prior to submitting their bids. Redlines
and exceptions to the contract must be submitted by the Bidders' Questions Due Date listed
above.
Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal
agreement; substantially in the form of the attached Exhibit B - Contract for Services. Contracts
are only valid if they are signed by the County's Chairman of the Board of Commissioners, or
his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B - Contract for Services
and submit it with their bid responses. All questions regarding the contract, redlines, and
exceptions must be submitted in writing to the Issuing Officer prior to the Bidders' Questions Due
Date listed above. If there are no written objections or exceptions, then the County will understand
this as an affirmative acceptance of the Scope of Work as it is presented.
.

Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders,
County staff members (except the Issuing Officer named herein), its elected officials, nor
Commissioners, during the evaluation process. The County will deem such as collusion and thus
render the submission in violation of the Official Code of Hall County and thus the County may
render the proposal as non-responsive and not evaluate the proposal for an award.
By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall
County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the
contract which may be made under it, or in any expected profits to arise there from.
County Consultants: From time to time, the County may select an outside consultant at its own
discretion who will act under the direction of County's Project Manager. The consultant will have
full authority to act on behalf of the County; however, the consultant may not solicit goods and
services on behalf of the County without prior written approval from the County. Contractors
MUST follow all specification sections prepared by the County's consultant, and Contractors
MUST allow the consultant to inspect the work.
Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder
understands and acknowledges that it is responsible for any sales and use taxes it may incur.
The Bidder will not charge or invoice the County any sales and use tax as a separate line item.
The Contractor may request a copy of the County's Georgia Sales and Use Tax Exemption
Certificate.

Table of Contents
1.0 INTRODUCTION
2.0 GENERAL TERMS AND CONDITIONS
3.0 SCOPE OF WORK
4.0 SUBMISSION OF PROPOSALS
5.0 IFB RESPONSE PREPARATION
6.0 SELECTION PROCESS
7.0 STEPS TO AWARD

1.0 INTRODUCTION
The County desires to award one (1) company for the Services described herein and is soliciting
sealed bids for this Invitation for Bid (herein "IFB") for the Services. Bidders must be in the regular
business of providing bread products.
2.0 GENERAL TERMS AND CONDITIONS
A. The County reserves the right to conduct any review it may deem advisable to assure
services conform to the specifications.
B. Prospective firms, including all officers, must not be, or have been, barred by any Federal,
State, or Local authority.
C. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct,
fraud, or otherwise malpractice charges.
D. A Bidder must be legally able to conduct business in the State of Georgia.
E. A Bidder must not have abandoned a project or an engagement or otherwise been
terminated for non-performance or subpar performance
F. A Bidder must not be under an enforcement action for related investigation pending by a
professional or regulatory group.
3.0 SCOPE OF WORK
Hall County is seeking a contract to provide bread products for inmates housed at the Hall
County Correctional Institute with a guaranteed bid price for a 12-month period. This contract will
begin upon contract execution and be in effect until June 30, 2027. The successful bidder may
be allowed two (2) annual one (1) year renewals of this contract all upon the same terms and
conditions.
SPECIFICATIONS:
A. Provide a contract for the basic purchase of bread products for the inmates housed at the
Hall County Correctional Institute located at 1694 Barber Rd., Gainesville, GA, 30507.
B. Quantities stated are an estimate for annual use.
C. The County fluctuations in requirements are due to facility population change.
D. All quantities are estimates for a monthly basis.
E. The bread bid will be awarded for day old or fresh; but not both.
F. The Correctional Institute will consider what is the best interest for the County.
G. Hall County will require a report of an account of all items purchased on a quarterly basis.
H. Invoicing is requested on a monthly basis.

4.0 SUBMISSION OF PROPOSALS
A. The County requests that Bidders submit proposals addressing all items listed below.
Failure to include any of these documents may result in disqualification. All responses
must be in hard copy format. Bidders should submit a total of three (3) hard paper copies
of the technical proposal: one (1) copy of marked "Original" and two (2) marked "Copy".
Each Bidder must also provide one (1) hard paper copy of Exhibit C - Cost Proposal
Worksheet. Bidders must also provide their responses on one (1) USB drive.
B. Bidders must submit their response in a sealed envelope clearly marked with "IFB #013-
47, Inmate Bread Supply" on the outside. The submittal must be signed. Faxed or
emailed bids will not be accepted.
C. It is mandatory that the following documents be completed and included in the bid
response.
Exhibit A - Bid Response Form
Exhibit B - Contract for Services
Exhibit C - Cost Proposal Worksheet
Exhibit D - W-9 Form
Exhibit E - E-Verify Affidavit
Exhibit F - Ethics Affidavit
Any Addenda
Copy of Business License
Certificate of Insurance
Copies of professional licenses or certifications
D. Bidders are responsible to review and comply with any addenda regarding this IFB that
will be posted on the County website. Bidders must sign as acknowledged and return all
addenda with the bid package response.
E. All bids must be sealed.
F. If a Bid Bond is required then it must be included in the bid response.
G. Any alternate options of additional services or deductions thereof may be included in the
response; however, Bidders must complete the cost worksheet as provided and enclose
in the bid response.
H. Delivery. Bidders must submit bids to the following address by the deadline date and time.
All deliveries must be date and time stamped. The County is not responsible for late bids
due to mailing delays.
Hall County Government Center
Connie Barnes, Issuing Officer
Purchasing Division - 4th Floor
2875 Browns Bridge Road
Gainesville, Georgia 30504
5.0 IFB RESPONSE PREPARATION
A. The Bidder bears all responsibility for all expenses incurred in responding to this IFB.
B. The County will not accept joint proposals unless otherwise noted herein.
C. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm would
be unable to provide. If there is another service that your firm could provide instead,
please elaborate.

6.0 SELECTION PROCESS
A. The County's Project Manager will review each proposal with regard to demonstrated
breadth of service, experience, financial stability, personnel, rates, references, lead times,
and other related criteria.
B. The successful Bidder will be required to submit acceptable evidence of compliance with
professional liability insurance coverage requirements as outlined in Exhibit B - Contract
for Services.
C. Bidders are encouraged to submit clear and concise responses. Excessive length or
extraneous information is discouraged.
D. Bidders must complete all exhibits to this IFB and submit with their bids. Bidders failing to
do so may result in their bid to be deemed non-responsive and thus not evaluated. Bidders
are also encouraged to check Hall County's website for addenda, attachments, and other
supplemental documents for this IFB during the bidding period.
7.0 STEPS TO AWARD
The County's Project Manager will recommend award of the contract to the lowest Bidder. In the
unlikely event of a tie, the County may enter into negotiations of terms and conditions. Upon
approval of the Board of County Commissioners, the County will issue to the awarded Bidder a
Notice of Award, a Purchase Order, and a Notice to Proceed.
A. The County reserves the right to request clarification or additional information provided by
any Bidder.
B. The Purchasing Division will rank the Bidders on a bid tabulation summary.
C. The County's Project Manager may schedule interviews with any Bidder at his/her
discretion. Any costs associated with an interview will be at the expense of the proposing
Bidder.
D. Based upon the results of the proposals, references, and the interviews, the Purchasing
Division along with the County's Project Manager may negotiate with the lowest Bidder in
an attempt to reach an agreement. If negotiations with the lowest Bidder are unsuccessful,
the County may negotiate with the next lowest Bidder, and so on until reaching a
satisfactory agreement.

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
EXHIBIT A - BID RESPONSE FORM
Bidders must complete and return this form with their bid.
By submitting a proposal, the respondent certifies that it has fully read and
POST OFFICE DRAWER 1435 understands the proposal's Scope of Work and requirements needed to
GAINESVILLE, GA 30503 complete the project. The services offered and the cost proposal must be
valid for at least one hundred twenty (120) days from date of signature.
t: 770.535.8270 | f: 770.531.6711
Bid No: ____013-47__
FINANCIAL SERVICES DIRECTOR
Bid Name: ____Inmate Bread Supply_________
Taylor Samples, CPA
Date of Bid Submittal: _____________________
ASSISTANT FINANCE DIRECTOR
Elizabeth White Affirmation: Bidder affirms the following by affixing a signature below:
"I, the undersigned, agree to abide by all terms and conditions of this
PURCHASING MANAGER solicitation and certify that I am authorized to sign this bid proposal".
Andy Youngblood
Company's Full Legal Name: __________________________________
Bidder Signature: ___________________________________________
Print Name: _______________________________________________
Title: _____________________________________________________
Phone Number: ____________________________________________
Email Address: _____________________________________________
Physical Address: ___________________________________________
City/State/Zip: ______________________________________________
Unsigned bids may be declared as "non-responsive" and may not be
evaluated.
If you desire to submit a "No-Bid" then please indicate by checking one or
more of the reasons below:
______ Bidder does not offer this product/service
______ Unable to meet specifications
______ Unable to meet scheduled timeline

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
Exhibit B - Contract for Services
STATE OF GEORGIA CONTRACT #013-47
COUNTY OF HALL
For the provision of
Inmate Bread Supply
POST OFFICE DRAWER 1435
GAINESVILLE, GA 30503
ARTICLE #101 - INTRODUCTION
This Contract for Inmate Bread Supply (hereinafter "Services") is made
t: 770.535.8270 | f: 770.531.6711
and as entered into as of __________________ (execution date) and
___________________ (effective date) is by and between Hall County,
FINANCIAL SERVICES DIRECTOR Georgia, (hereinafter "County") located at 2875 Browns Bridge Rd,
Taylor Samples, CPA Gainesville, Georgia 30504, and
________________________________________ which is principally
located at _________________________________________________.
ASSISTANT FINANCE DIRECTOR (hereinafter "Contractor").
Elizabeth White
WHEREAS Contractor is an entity that is legally registered and qualified
and holding any such licenses and certifications as may be required to
PURCHASING MANAGER render Services to do business in the State of Georgia. County and
Andy Youngblood
Contractor are known individually as a "Party" and collectively as the
"Parties"; and,
WHEREAS nothing contained in this Contract shall be construed to
convert the Contractor or any of its employees or agents into a partner,
employee, or agent of the County. Nor shall either Party to this Contract
have any authority to bind the other in any respect; and,
WHEREAS Contractor represents that it complies with the State of
Georgia requirements for corporations and has signified a willingness to
provide Services to the County and the County has relied on such
representation; and,
WHEREAS the Parties mutually desire to enter into this Contract to
document the provision of Services by the Contractor to the County in
exchange for payment as compensation; and,
WHEREAS this contract will become legally binding upon signature and
execution by both Parties; and,
WHEREAS any documents, exhibits, attachments, plans, or references
are all incorporated herein by reference.
NOW THEREFORE, and in consideration of the mutual promises, terms,
conditions, covenants, and agreements made as expressed and
contained herein, or attached, incorporated, and made a part hereof, and
other good and valuable consideration expressed by a valid offer and
acceptance, the receipt and sufficiency of which the Parties hereby
acknowledge, the Parties hereto agree as follows:

ARTICLE #102 - CONTRACT
A. Contractor agrees to provide the Services to the County as detailed in the Scope of Work.
Unapproved work outside the Scope of Work may not be compensated.
B. County agrees to pay as compensation any fees as listed on the Exhibit C - Cost Proposal
Worksheet, which shall be fixed and firm for the duration of the contract unless modified by
mutual consent via Amendment or Renewal.
ARTICLE #103 - NOTICES
To the extent that either Party to this Contract is required to provide notice(s) to the other Party in
compliance herewith, then the Party shall direct notice(s) to the following persons:
COUNTY PROJECT MANAGER COUNTY ISSUING OFFICER
Dennis Udzinski Connie Barnes
Warden Issuing Officer
Hall County Correctional Institute Hall County Purchasing Division
1694 Barber Road 2875 Browns Bridge Rd
Gainesville, GA 30507 Gainesville, GA 30504
dudzinski@hallcounty.org cbarnes@hallcounty.org
Ph: (770) 531-6872 Ph: (770) 535-8263
CONTRACTOR'S CONTACT INFORMATION
Contact Name(s): __________________________________________________________
_________________________________________________________________________
Email Address(es): _________________________________________________________
Phone Number(s): __________________________________________________________
Physical Address: __________________________________________________________
City/State/ZIP: _____________________________________________________________
REMIT TO ADDRESS (if different): ____________________________________________
_________________________________________________________________________
ARTICLE #104 - NON-EXCLUSIVE RIGHTS
This Contract is not exclusive. The County reserves the right to select other Contractors to provide
the Services similar to those described in this Contract during the term of the Contract should the
need arise, or the Contractor fail to perform.
ARTICLE #105 - CONTRACT TERM
The successful bidder may be allowed two (2) annual one (1) year renewals of this contract all
upon the same terms and conditions. Renewals are not automatic nor guaranteed.