Infirmary Medical Services For County Jails & Detention Facilities

Agency: Cameron County
State: Texas
Type of Government: State & Local
Caegory:
  • Q - Medical Services
Posted Date: Sep 7, 2018
Due Date: Sep 18, 2018
Solicitation No: RFP 180501
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid/RFP/RFQ # Name Addemdum Deadline Date Bid Results
RFP 180501 Infirmary Medical Services For County Jails & Detention Facilities

Exhibit 1 - Wages
Exhibit 2 - Budget
Exhibit 3 - Profile
Exhibit 4 - Outsourcing Budget
Exhibit 5 - Furnished Materials List

Exhibit 6 - HIPPA Requirements
Exhibit 7 - Infirmary Budget

Exhibit 8 - Emp Work Schedule
Exhibit 9 - Commissary Menu
Exhibit 10 - Physicians Salaries
Exhibit 11 - Psych Contract
Exhibit 12 - Physician Contract
Exhibit 13 - Psychiatrist Contract
Exhibit 14 - Medication List

Exhibit 15 - Sick Calls - Dr. Clinics & Offsite Visits
Exhibit 16 - Current Contracts to be Impacted
Exhibit 17 - Emergency Plan
Exhibit 18 - Current Supplies & Equip List
Exhibit 19 - USMS-DOL-SCA
Exhibit 20 - Lawsuits Jail Healthcare (5yrs)
Q & A Batch 1
Q & A Batch 2
Q & A Batch 3
September 18, 2018 ---

Attachment Preview

CAMERON COUNTY
PURCHASING DEPARTMENT
INVITATION TO RFP
RFP NUMBER # 180501
RFP TITLE: INFIRMARY MEDICAL SERVICES FOR COUNTY JAILS & DETENTION FACILITIES
DATE DUE: SEPTEMBER 18, 2018
DUE NO LATER THAN 11:00 A.M.
RFP’s will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing
Department – 3rd Floor – Room # 345 at 11:01 a.m. (as per Purchasing Dept. time clock) on deadline due date.
Please return Proposal ORIGINAL ONE (1) and EIGHT (8) copies in sealed envelope. Be sure that return envelope
shows the Proposal Number, Description and is marked “SEALED RFP”.
RETURN PROPOSAL TO:
by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)
1100 E. Monroe St, 3rd Floor, Room 345, Brownsville, Texas 78520.
MANDATORY PRE PROPOSAL MEETINGS SCHEDULE:
Meeting – Friday, August 24, 2018 at 9:00 A.M.
PRE PROPOSAL MEETING LOCATION: Cameron County Jail – 7300 Old Alice Rd, Olmito, Tx.
CONTACT PERSON: Fermin Leal at 956-554-6700
Pre proposal questions must be submitted by: Friday, August 17, 2018 (e-mail or fax 956-550-7219 Mike Forbes)
Answers to pre-proposal questions will be posted to web site and be made available at the Pre Proposal Meeting
Follow up questions deadline - must be submitted by: Friday August 31, 2018
Answers to follow up questions will be posted to web site by: Friday September 7, 2018
For additional information or to request addendum contact: Mike Forbes or Beverly Findley at (956) 544-0871, E-mail:
mforbes@co.cameron.tx.us or purchasing@co.cameron.tx.us To ask specific questions on project requirements,
please call: Dean Garza – Infirmary Director at (956) 554-6700
http://www.co.cameron.tx.us/administration/purchasing_department/bids_rfp(q)_and_addms_and_tabs.php
You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten or
written in ink.
Company Name:______________________________________________________________
Company Address:______________________________________________________________
City, State, Zip Code:______________________________________________________________
Telephone No.__________________________Fax No._____________________e-mail___________________
Taxpayer Identification Number (T.I.N.):________________________________________________________
Cameron County Acct #’s : Real Estate ________________________ Personal Property_______________________
Historically Underutilized Business (State of Texas) Certification VID Number: ________________________
Print Name: _______________________________________Signature:________________________________
How did you find out about this Proposal? ________________________________(ex: Newspaper, Web, mailout)
Is Proposer’s principal place of Business within Cameron County? Yes - No
(Your signature attests to your offer to provide the goods and/or services in this Proposal according to the published provision of
this Proposal. When an award letter is issued, this RFP becomes the contract. If a Proposal required specific Contract is to be
utilized in addition to this Proposal, this signed Proposal will become part of that contract. When an additional Contract is required
a Proposal award does not constitute a contract award and Proposal / Contract is not valid until contract is awarded by
Commissioners Court (when applicable) signed by County Judge) and Purchase Order is issued.
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CHECK LIST
Items checked below represent components which comprise this /Proposal package. If the item
IS NOT checked, it is NOT APPLICABLE to this Proposal. Proposers are asked to review the package
to be sure that all applicable parts are included. If any portion of the package is missing, notify the Purchasing
Department immediately. It is the Proposer’s responsibility to be familiar with all the Requirements and
Specifications. Be sure you understand the following before you return your Proposal packet.
_ x__ Cover Sheet
Your company name, address and your signature (IN INK) should appear on this page.
_ x__Instructions to Proposers
You should be familiar with all of the Instructions to Proposers.
_ x__Special Requirements
This section provides information you must know in order to make an offer properly.
_ x__Specifications / Scope of Work
This section contains the detailed description of the product/service sought by the County.
Attachments
_x__Attachments A, B, C, D, E, F,G, H, I, J
Be sure to complete these forms and return with packet.
_ x__ Proposal Guaranty & Performance Bond Information & Requirements
This form applies only to certain Proposals. All public work contracts over
$25,000 require a Payment Bond and over $100,000 must also have a Performance Bond
in a form approved by the County. Please read carefully and fill our completely.
____ Minimum Insurance Requirements
Included when applicable
____ Worker’s Compensation Insurance Coverage Rule 110.110
This requirement is applicable for a building or construction contract.
____ Financial Statement
When this information is required, you must use this form.
Other - Final Reminders To double check before submitting RFP
____ Is your Proposal sealed with Proposal #, title, Proposers Name, & return address, on outside?
____ Did you complete, sign and submit page 1?
____ Did you complete and submit attachments A,B,C,D,E,F,G,H,I,J ?
____ Did you provide the number of copies as required on the cover page?
____ Did you visit our website for any addendums?
http://www.co.cameron.tx.us/administration/purchasing_department/bids_rfp(q)_and_addms_and_tabs.php
If not interested in responding please let us know why e-mail to: Purchasing@co.cameron.tx.us
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INSTRUCTIONS FOR SUBMITTING PROPOSALS
These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”)
by all prospective Proposers (herein after referred to as “Proposers”) on behalf of Solicitations including, but not
limited to, Invitations to Proposal and Requests for Quotes.
Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit
your RFP with all appropriate supplements and/or samples. Prior to returning your sealed RFP response / submittal, all
Addendums - if issued - should be reviewed and downloaded by entering the County Purchasing web
http://www.co.cameron.tx.us/administration/purchasing_department/bids_rfp(q)_and_addms_and_tabs.php
Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFP in order to
avoid disqualification. All Tabulations can also be viewed and downloaded at this site. Annual RFP award
information can be accessed at:
http://www.co.cameron.tx.us/administration/purchasing_department/bids_rfp(q)_and_addms_and_tabs.php
Review this document in its entirety. Be sure your RFP is complete, and double check your RFP for accuracy.
Cameron County is an Equal Employment Opportunity Employer.
Review this document in its entirety. Be sure your Proposal is complete, and double check your Proposal for accuracy.
GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall
document, Cameron County’s interpretation shall govern. Where substitutions are used, they must be of equivalent
value or service, and specified by the Proposer as such, in the columns to the right on the "Minimum Specifications'
Forms". The Cameron County’s specifications may be exceeded and should be noted by the Proposer as such. Any
Proposal NOT MEETING the Minimum Requirements specified will be rejected.
GOVERNING LAW: This invitation to Proposal is governed by the competitive Proposal requirements of the
Cameron County Purchasing Act, Texas Local Government Code, 262.021 et seq., as amended. Proposers shall
comply with all applicable federal, state and local laws and regulations. Proposer is further advised that these
requirements shall be fully governed by the laws of the State of Texas and that Cameron County may request and rely
on advice, decisions and opinions of the Attorney General of Texas and the Cameron County Attorney concerning any
portion of these requirements.
Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions
results in a change or addition to this Proposal, the Change(s) and addition(s) will be forwarded to all Proposers
involved as quickly as possible in the form of a written addendum only.
Sign the Vendor’s Affidavit Notice, complete answers to Attachments A,B, C, D, E, F, G, H, I, J and return all with
your Proposal.
CONFLICT OF INTEREST QUESTIONNAIRE:
For vendor or other person doing business with local governmental entity
This questionnaire must be filed in accordance with chapter 176 of the Local Government Code by a person doing
business with the governmental entity.
By law this questionnaire must be filed with the records administrator (County Clerk’s Office) of the local
government not later than the 7th business day after the date the person becomes aware of facts that require
the statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under
this section is a Class C misdemeanor.
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The law requires that you file an updated completed questionnaire with the appropriate filing authority not later
than September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is
pending and not later than the 7th business day after the date the originally filed questionnaire becomes incomplete
or inaccurate.
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in
this Conflict of Interest form, you must file with County Clerk’s Office subject to above instructions.
can be downloaded at the following web site:
http://www.co.cameron.tx.us/purchasing/Forms/conflictofinterest.pdf
DISCLOSURE OF INTERESTS:
This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no
later than the 7th business day after the person becomes aware of facts that require this statement to be filed. Cameron
County, Texas requires all persons or firms seeking to do business with the County to provide the following
information if the person becomes aware of facts that require this statement to be filed. Every question must be
answered. If the question is not applicable, answer with “N/A.”
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in
this disclosure of interest form, you must file with County Clerk’s Office subject to above instructions.
can be downloaded at the following web site:
http://www.co.cameron.tx.us/purchasing/Forms/DisclosureofInterest.pdf
TEXAS ETHICS COMMISSION FORM 1295
All RFPs prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics
Commission (TEC) Form 1295 Electronic (on line) Vendor filing procedure be completed by Vendor.
All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and
obtain a TEC Certification for the specific award . This Certification Form 1295 must be electronically submitted,
printed and notarized. Notarized form must be emailed or delivered to County Purchasing Department making the
request for form. This process must be completed prior to Commissioners Court Agenda for approval consideration of
RFP award. There is no charge for this TEC online process.
Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line“New Form 1295 Certificate of
Interested Parties Electronic Filing Application” Site
at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm )
If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab “ Vendor
– TEC Form 1295” for more information. TEC Web site links can be found at this location including Question /
Answers and Video instructions.
tab Link: http://www.co.cameron.tx.us/administration/purchasing_department/index.php
PROPOSER SHALL SUBMIT RFP ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT, AND
RETURN ENTIRE RFP PACKET. In the event of inclement weather and County Offices are officially closed on a
Proposal deadline day, RFP’s will be received unit 2:00 p.m. of the next business day. Proposals will be opened at the
Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department – 3rd Floor –
Room # 345 (as per Purchasing Dept. time clock.
RFP’s SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL
BE CONSIDERED VOID AND UNACCEPTABLE.
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PRESENTATIONS SEQUENCE TO EVALUATION COMMITTEE. Presentations to Evaluation Committee will be
sequenced (in order) as determined by the utilization of RANDOM.ORG. Process will be conducted in the Purchasing
Dept. with Auditor’s designee present.
SUCCESSFUL PROPOSER WILL BE NOTIFIED BY MAIL. All responding Proposers will receive written
notification regarding the outcome of the award.
PROPOSERS MAY ATTEND PUBLICLY HELD COMM COURT MEETING FOR AWARD OF THIS
SOLICITATION. All responding proposers are welcome to attend the publicly held Commissioners Court meeting
relative to the outcome / award of this solicitation. Court Meeting agenda date and times may be obtained at the
following web site: http://www.co.cameron.tx.us/commissioner_s_court_agenda/index.php
OPEN RECORDS ACCESS TO ALL INFORMATION SUBMITTED. All information included will be open to the
public, other Proposers, media as per the Open Records Act and not be confidential in nature. Upon signing of a
contract, proposals and contracts are subject to the State of Texas “Open Records” law. If any information is to be
considered proprietary, the Proposer must place it in a separate envelope and mark it “Proprietary Information.”
Cameron County retains the final authority as to the extent of material that is considered proprietary or confidential.
BINDING EFFECT: This resulting agreement shall be interpreted and enforced under the laws and jurisdiction of the
State of Texas. Cameron County RFP, the Proposer’s RFP in response to the Request for Proposal and any additional
negotiated conditions reduced to writing will constitute the contract between the successful Provider and Cameron
County. This agreement then constitutes the entire understanding between the parties and is not subject to amendment
unless agreed upon in writing by both parties hereto. By mutual agreement, the parties may, from time to time,
promulgate scope of service documents to define the scope of services for such areas including but not limited to
special housing, infirmary and health service units. Such scope of service documents will be incorporated into the
contract agreement. Provideracknowledges and agrees that it will perform its obligations hereunder in compliance with
all applicable state, local or federal law, rules, regulations and orders.
LAWS, RULES, REGULATIONS, ORDERS: The Proposer must at all times comply with all applicable laws, rules,
regulations and order of the Federal Government, State of Texas, County of Cameron, and the City of Brownsville.
Proposer must, also meet and comply with all current Texas Commission of Jail Standards for medical requirements.
PLEASE NOTE CAREFULLY
THIS IS THE ONLY APPROVED INSTRUCTION FOR USE ON YOUR RFP. ITEMS BELOW APPLY TO AND
BECOME A PART OF TERMS AND CONDITIONS OF RFP. ANY EXCEPTIONS THERETO MUST BE IN
WRITING.
1.
ORIGINAL AND EIGHT (8) COPIES OF RFP’s MUST BE SUBMITTED Each RFP shall be placed in a
separate envelope completely and properly identified with the name and number of the RFP. RFP’s must be in
the Purchasing Department BEFORE the hour and date specified. RFP’s MUST give full firm name and
address of the Proposer. Failure to manually sign RFP will disqualify it. Person signing RFP should show
TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT.
2.
RFP’s CANNOT be altered or amended after deadline time. Any alterations made before deadline time must
be initiated by Proposer or his authorized agent. No RFP can be withdrawn after opening time without
approval by the Commissioners Court based on a written acceptable reason.
3.
The Cameron County is exempt from State Sales Tax and Federal Excise Tax. DO NOT INCLUDE TAX IN
RFP. Cameron County claims exemption from all sales and/or use taxes under Texas Tax Code 151.309, as
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