Industrial Learning Systems

STATE OF LOUISIANA
SOWELA TECHNICAL COMMUNITY COLLEGE
AGENCY REQUEST FOR QUOTATION
PURCHASING AGENT: Susan Tucek BID NUMBER
86452
EMAIL: bids@sowela.edu
BID OPENING DATE/TIME: PAYMENT TERMS DELIVERY TERMS/FOB POINT
06/11/26
1:00 PM NET 30 DAY FOB DESTINATION
VENDOR NAME DELIVER BID BEFORE OPENING DATE/TIME TO:
SOWELA TECHNICAL COMMUNITY COLLEGE
SUSAN TUCEK
3820 SEN J B JOHNSTON AVENUE
LAKE CHARLES, LA 70615
EMAIL ADDRESS:
THESE ITEMS ARE BEING REQUESTED FOR
SIGNATURE: DELIVERY TO:
SOWELA TECHNICAL COMMUNITY COLLEGE
DATE: 3810 SEN J B JOHNSTON AVENUE
LAKE CHARLES, LA 70615
LINE NO COMMODITY/SERVICE DESCRIPTION QUANTITY UNIT UNIT EXTENDED AMOUNT
ORDERED PRICE
1 PRONY BRAKE INCLUDING COOLANT 1 EA
EL613-43
2 PORTABLE AC/DC ELECTRICAL 4 EA
LEARNING SYSTEM
990-ACDC1
3 ELECTRIC MOTOR CONTROL LEARN- 4 EA
ING SYSTEM
85-MT5
4 ELECTRIC RELAY CONTROL LEARN- 4 EA
ING SYSTEM
90-EC1A
5 COMPUTER CONTROL 1 LEARNING 4 EA
SYSTEM
96-CT1
6 LEVEL/FLOW PROCESS CONTROL 1 EA
LEARNING SYSTEM
T5552A
CONTINUED ON NEXT PAGE

LINE NO COMMODITY/SERVICE DESCRIPTION QUANTITY UNIT UNIT EXTENDED AMOUNT
ORDERED PRICE
7 ELECTRICAL FABRICATION 1 LEARN- 2 EA
ING SYSTEM
96-ELF1
8 DIGITAL CLAMP METER 2 EA
40JK35 OR EQUAL
9 AB MICRO280PLC DOWNLOAD 1 EA
AB

Submit Bid to:
Office of Purchasing
3820 Sen. J. Bennett
Johnston Ave.
Lake Charles, LA, 70615
Instructions to Bidders
Bid Number: 86452 Buyer of Record:
Susan Tucek
Due Date/Time: 06/11/26 12:45 PM CST bids@sowela.edu
Bid Opening Time:06/11/26 1:00 PM CST
GENERAL INSTRUCTIONS TO BIDDERS
1. Sealed bids for furnishing the items and/or services specified are hereby solicited and will be
received by the issuing SOWELA Technical Community College (SOWELA)
Campus/Department at the "Submit Bid To" address stated above, until the specified due
date and time. The bidder is solely responsible for the timely delivery of the bid. The
Purchasing Office is not responsible for any delays.
2. Bid submissions must be signed by a person authorized to bind the vendor. In accordance
with Louisiana R.S. 39:1594, the person signing the bid must be: (1) a corporate officer listed
on the most current annual report on file with the secretary of state, or the signature on the
bid is that of any member of a partnership or partnership in commendam listed in the most
current partnership records on file with the secretary of state; or (2) an authorized
representative of the corporation, partnership, or other legal entity and the Bidder submits or
provides upon request a corporate resolution, certification as to the corporate principal, or
other documents indicating authority which are acceptable to the public entity, including
registration on an electronic Internet database maintained by the public entity; or (3) entity
has filed in the appropriate records of the secretary of state in which the public entity is
located, an affidavit, resolution, or other acknowledged or authentic document indicating the
names of all parties authorized to submit bids for public contracts.
3. When bid is submitted by email, the subject line must show the Bid Number and submission
must be received by bid deadline.
4. Read the entire solicitation, including all terms, conditions and specifications.
5. All bid information and prices must be typed or written in ink. Any corrections, erasures or
other forms of alteration to unit prices are to be initialed by the Bidder.
6. Bid prices shall include all delivery charges paid by the vendor, F.O.B. SOWELA Destination,
unless otherwise provided in the solicitation. Any invoiced delivery charges not quoted and
itemized on the SOWELA purchase order are subject to rejection and non-payment.
7. Payment terms: Net 30 after receipt of a properly executed invoice or delivery and
acceptance, whichever is later.
8. By signing this solicitation, the Bidder certifies compliance with all general instructions to
Bidders, terms, conditions and specifications; and further certifies that this bid is made
without collusion or fraud.

9. MANDATORY bid requirements are detailed immediately following the Standard Terms &
Conditions section.
10. Quantities listed in these specifications are approximate and are not guaranteed by the
College. The College reserves the right to increase or reduce quantity as needed if in the best
interest of the College.
STANDARD TERMS & CONDITIONS
These standard terms and conditions shall apply to all SOWELA solicitations, unless otherwise
specifically amended and provided for in the special terms and conditions, specifications, or other
solicitation documents. In the event of conflict between the General Instructions to Bidders or
Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions
shall govern.
Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited
to: the Louisiana Procurement Code (R.S. 39:1551-1736); Purchasing Rules and Regulations (Title 34
of the Louisiana Administrative Code); Executive Orders; and the terms, conditions, and
specifications stated in this solicitation.
1. Bid Delivery and Receipt
To be considered, Bidders may submit bids electronically to bids@sowela.edu or physically by mail
or hand-delivery.
When a bid is submitted by email, the subject line must show the Bid Number and must be received
by the bid deadline.
If the bid is sent by mail or express delivery, the sealed envelope shall be enclosed in a separate
mailing envelope with the notation "Bid Enclosed" on the face thereof. Such bids shall be sent by
Registered or Certified Mail, Return Receipt Requested, addressed to:
SOWELA Technical Community College Business Office Attention Susan Tucek,
3820 Senator J Bennett Johnston Ave.
Lake Charles, Louisiana, 70615.
The Bid shall be sealed in an opaque envelope. The bid envelope shall be identified on the outside
with the name of the project, and the name, address, and license number of the Bidder.
The envelope shall not contain multiple bid forms, and will be received until the time specified and
at the place specified in the Advertisement for Bids. It shall be the specific responsibility of the Bidder
to deliver his sealed bid to SOWELA Technical Community College Business Office at the appointed
place and prior to the announced time for the opening of bids. Late delivery of a bid for any reason,
including late delivery by United States Mail, or express delivery, shall disqualify the bid.
2. Bid Forms
Bids are to be submitted on and in accordance with the SOWELA solicitation forms provided and
must be signed by an authorized agent of the vendor. Bids submitted on other forms or in other price
formats may be considered informal and may be rejected in part or in their entirety. Bids submitted

in pencil and/or bids containing no original signature indicating the Bidder's intent to be bound will
not be accepted.
3. Interpretation of Solicitation/Bidder Inquiries
If Bidder is in doubt as to the meaning of any part or requirement of this solicitation, Bidder may
submit a written request for interpretation to the Buyer-of-Record at the bids@sowela.edu. Written
inquiries must be received in the SOWELA Office of Purchasing no later than five (5) calendar days
prior to the opening of bids and shall be clearly cross-referenced to the relevant
solicitation/specification in question. No decisions or actions shall be executed by any Bidder as a
result of oral discussions with any SOWELA employee or consultant. Any interpretation of the
documents will be made by formal addendum only, issued by the SOWELA Office of Purchasing, and
mailed or delivered to all Bidders known to have received the solicitation. SOWELA shall not be
responsible for any other interpretations or assumptions made by Bidder.
4. Bid Opening
Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract
award will be given at bid opening or during the evaluation process. Written bid tabulations will not
be furnished. Bids may be examined within 72 hours after bid opening. Information pertaining to
completed files may be secured by submitting a written request to the Buyer-of-Record at the email
address shown in header.
5. Special Accommodations
Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has
submitted a bid and desires to attend the public bid opening, must notify the SOWELA Office of
Purchasing in writing not later than seven days prior to the bid opening date of their need for special
accommodations. If the request cannot be reasonably provided, the individual will be informed prior
to the bid opening.
6. Standards of Quality
Any product or service bid shall conform to all applicable federal, state and local laws and regulations,
and the specifications contained in the solicitation. Any manufacturer's name, trade name, brand
name, or catalog number used in the specification is for the purpose of describing the standard of
quality, performance, and characteristics desired; and is not intended to limit or restrict competition.
The bidder must specify the brand and model number of the product offered in his bid. Bids not
specifying brand and model number shall be considered as offering the exact product specified in the
solicitation.
7. New Products/Warranty/Patents
All products bid for purchase must be new, never previously used, of the manufacturer's current
model and/or packaging, and of the best quality as measured by acceptable trade standards. No
remanufactured, demonstrator, used or irregular products will be considered for purchase unless
otherwise specified. The manufacturer's standard published warranty and provisions shall apply,
unless more stringent warranties are otherwise required by SOWELA and specified in the solicitation.

In such cases, the Bidder and/or manufacturer shall honor the specified warranty requirements, and
bid prices shall include any premium costs of such coverage.
Bidder guarantees that the products proposed and furnished will not infringe upon any valid patent
or trademark; and shall, at its own expense, defend any and all actions or suits charging such
infringement, and shall hold SOWELA harmless.
8. Descriptive Information
Bidders proposing an equivalent brand or model are to submit descriptive information (such as
literature, technical data, illustrations, etc.) sufficient for SOWELA to evaluate quality, suitability, and
compliance with the specifications with the bid submission. Failure to submit descriptive information
may cause bid to be rejected. Any changes made by Bidder to a manufacturer's published
specifications shall be verifiable by the manufacturer. If items bid do not fully comply with
specifications, Bidder must state in what respect items deviate. Bidder's failure to note exceptions in
its bid will not relieve the Bidder from supplying the actual products requested.
9. Bids/Prices/F.O.B. Point
* The bid price for each item is to be quoted on a "net" basis and F.O.B. SOWELA Destination, i.e.
title passing upon receipt and inclusive of all delivery charges, any item discounts, etc.
* Bids other than F.O.B. SOWELA Destination may be rejected.
* Bids indicating estimated freight charges may be rejected.
* Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.
* Bidders who do not quote "net" item prices and who separately quote an overall "lump sum"
freight cost or discount for all items shall be considered as submitting an "all-or-none" bid for
evaluation and award purposes; and risk rejection if award is made on an item basis.
* Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids
conditioned with shorter acceptance periods may be rejected.
* Prices are to be quoted in the unit price section or may be rejected.
* In the event of extension errors, the unit price bid shall prevail.
10. Taxes
Vendor is responsible for including all applicable taxes in the bid price. SOWELA is exempt from all
Louisiana state and local sales and use taxes. However, that tax-exempt status does not transfer to
its contractors, subcontractors, suppliers or vendors for their use in purchasing project-related
materials. By accepting an award, resident and non-resident firms acknowledge their responsibility
for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which
they are liable, including but not limited to: franchise taxes, privilege taxes, sales taxes, use taxes,
ad valorem taxes, etc.

11. Terms and Conditions
This solicitation contains all terms and conditions with respect to the purchase of the goods and/or
services specified herein. The submittal of any contrary terms and conditions may cause your bid to
be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which
may be included in its bid are nullified; and agrees that this contract shall be construed in accordance
with this solicitation and governed by the laws of the State of Louisiana.
12. Vendor Forms/ SOWELA Signature Authority
The terms and conditions of the SOWELA solicitation, purchase order and contract shall solely govern
the purchase agreement, and shall not be amended by any vendor contract, form, etc. SOWELA's
Chancellor, is delegated sole authority to execute/sign any vendor contracts, forms, etc., on behalf
of SOWELA. Departments are expressly prohibited from signing any vendor forms. Any such vendor
contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and
shall not be recognized by SOWELA in any dispute arising therefrom. Vendors who present any such
forms to department users for signature without regard to this strict SOWELA policy may face contract
cancellation, suspension, and/or debarment.
13. Awards
SOWELA reserves the right: (1) to award items separately, grouped, or on an all-or-none basis, as
deemed in its best interest; (2) to reject any or all bids and/or items; and (3) to waive any informalities.
All solicitation specifications, terms and conditions shall be made part of any subsequent award as if
fully reproduced and included therein, unless specifically amended in the formal contract.
14. Acceptance of Bid
Only the issuance of an official SOWELA purchase order, contract, Notification of Award letter, or a
Notification of Intent to Award letter shall constitute the College's acceptance of a bid. SOWELA shall
not be responsible in any way to a vendor for goods delivered or services rendered without an official
purchase order and/or contract.
15. Applicable Law
All contracts shall be construed in accordance with and governed by the laws of the State of
Louisiana.
16. Awarded Products/Unauthorized Substitutions
Only those awarded brands and numbers stated in the SOWELA contract are approved for delivery,
acceptance, and payment purposes. Any substitutions must be reviewed and approved by the
SOWELA Office of Purchasing prior to awarding the contract. Unauthorized product substitutions are
subject to rejection at time of delivery, post-return at vendor's expense, and nonpayment.
17. Testing/Rejected Goods
Vendor warrants that the products furnished will be in full conformity with the specification, drawing or
sample, and agrees that this warranty shall survive delivery, acceptance, and use. Any defect in any
product may cause its rejection. SOWELA reserves the right to test products for conformance to

specifications both prior to and after any award. Vendor shall bear the cost of testing if product is
found to be non-compliant. All rejected goods will be held at vendor's risk and expense, and subject
to vendor's prompt disposition. Unless otherwise arranged, rejected goods will be returned to the vendor
freight collect.
18. Delivery
Vendor is responsible for making timely delivery in accordance with its quoted delivery terms. Vendor
shall promptly notify the SOWELA Department and/or SOWELA Office of Purchasing of any
unforeseen delays beyond its control. In such cases, SOWELA reserves the right to cancel the order
and to make alternative arrangements to meet its needs.
19. Default of Vendor
Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for
contract cancellation. Where SOWELA has determined the vendor to be in default, SOWELA
reserves the right to purchase any or all goods or services covered by the contract on the open market
and to surcharge the vendor with costs in excess of the contract price. Until such assessed
surcharges have been paid, no subsequent bids from the defaulting vendor will be considered for
award.
20. Vendor Invoices
Invoices shall reference the SOWELA purchase order number, vendor's packing list/delivery ticket
number, shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the
order, show the amount of any prompt payment discount, and submitted on the vendor's own invoice
form. Invoices submitted by the vendor's supplier are not acceptable.
21. Delinquent Payment Penalties
Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. Vendor
penalties to the contrary shall be null and void, shall have no legal force, and shall not be recognized
by SOWELA in any dispute arising therefrom.
22. Assignment of Contract/Contract Proceeds
Vendor shall not assign, sublet or transfer its contractual responsibilities, or payment proceeds
thereof, to another party without the prior written consent and approval of the SOWELA Office of
Purchasing. Unauthorized assignments of contract or assignments of contract proceeds shall be null
and void, shall have no legal force, and shall not be recognized by SOWELA in any dispute arising
therefrom.
23. Contract Cancellation/Termination
SOWELA has the right to cancel any contract for cause, in accordance with purchasing rules and
regulations, including but not limited to: (1) failure to deliver within the time specified in the contract;
(2) failure of the product or service to meet specifications, conform to sample quality or to be
delivered in good condition; (3) misrepresentation by the vendor; (4) fraud, collusion, conspiracy or
other unlawful means of obtaining any contract with the College; (5) conflict of contract provisions
with constitutional or statutory provisions of state or federal law; (6) any other breach of contract.

SOWELA has the right to cancel any contract for convenience at any time by giving thirty (30) days
written notice to the vendor. In such cases, the vendor shall be entitled to payment for compliant
deliverables in progress.
24. Prohibited Contractual Arrangements
Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant's immediate
family, or legal entity in which he has a controlling interest shall bid on or enter into any contract,
subcontract, or other transaction that is under the supervision or jurisdiction of the agency of such
public servant. See statute for complete law, exclusions, and provisions.
25. Equal Employment Opportunity Compliance
By submitting and signing this bid, vendor agrees to abide by the requirements of the following as
applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act
of 1972; federal Executive Order 11246; federal Rehabilitation Act of 1973, as amended; the Vietnam
Era Veteran's Readjustment Assistance Act of 1974; Title IX of the Education Amendments of 1972;
the Age Act of 1975; the Americans with Disabilities Act of 1990. Vendor agrees not to discriminate
in its employment practices and will render services under any contract entered into as a result of
this solicitation without regard to race, color, religion, sex, age, national origin, veteran status,
political affiliation, handicap, disability, or other non-merit factor. Any act of discrimination
committed by vendor, or failure to comply with these statutory obligations when applicable, shall be
grounds for termination of any contract entered into as a result of this solicitation.
26. Mutual Indemnification
Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and
employees harmless from and against any and all losses, liabilities, and claims, including reasonable
attorney's fees arising out of or resulting from the willful act, fault, omission, or negligence of the
indemnifying party or of its employees, contractors, or agents in performing its obligations under this
agreement, provided however, that neither party hereto shall be liable to the other for any
consequential damages arising out of its willful act, fault, omission, or negligence.
27. Certification of No Suspension or Debarment
By signing and submitting this bid, Bidder certifies that its company, any subcontractors, or principals
thereof, are not suspended or debarred under federal or state laws or regulations. A list of parties
who have been suspended or debarred by federal agencies is maintained by the General Services
Administration and can be viewed on the internet at www.epls.gov.
28. Substitution of Personnel
If applicable, SOWELA intends to include in any contract resulting from this invitation to bid the
following condition: Substitution of Personnel: If, during the term of the contract, the Contractor or
subcontractor cannot provide the personnel as proposed and requests a substitution, that
substitution shall meet or exceed the requirements stated herein. A detailed resume of qualifications
and justification is to be submitted to SOWELA for approval prior to any personnel substitution. It
shall be acknowledged by the Contractor that every reasonable attempt shall be made to assign the
personnel listed in the Contractor's bid.

29. Insurance Requirements
Please note the insurance requirements section included in these bid specifications. If applicable
to the services procured in this solicitation, the successful Bidder will be required to furnish a
certificate of insurance evidencing required coverages and naming of SOWELA as an additional
insured on all liability policies.
30. Nonperformance
Successful Bidder is required to perform in strict accordance with all contract specifications, terms,
and conditions. Successful Bidder will be advised in writing of nonperformance issues and shall be
required to promptly implement corrective actions to ensure contract compliance and to prevent
recurrences. In the event the successful Bidder is issued three or more complaints of
nonperformance, SOWELA reserves the right at its sole discretion to cancel the contract with a ten
(10) day written notice. Contract cancellations due to nonperformance may be cause to deem vendor
non-responsible in future solicitations.
31. Non-Exclusivity
This agreement is non-exclusive and shall not in any way preclude SOWELA from entering into similar
agreements and/or arrangements with other Vendors or from acquiring similar, equal, or like goods
and/or services from other entities or sources.
32. Contract Amendments
Requests for contract changes must be made in writing by an authorized agent/signatory of the
Vendor and submitted to SOWELA Office of Purchasing for prior approval. Requests shall include
detailed justification and supporting documentation for the proposed amendment. Contract
revisions shall be effective only upon approval by SOWELA Office of Purchasing and issuance of a
formal SOWELA Contract Amendment. The Vendor shall honor purchase orders issued prior to the
approval of any contract amendment as applicable.
33. Term of Contract
The duration of this Contract commences from the date specified herein or date of award notification
and continues until SOWELA accepts final delivery of all deliverables. All terms of the solicitation shall
be firm for the duration of Contract.
34. Notification of Fund Appropriation
The continuation of this contract is contingent upon the appropriation of funds to fulfill the
requirements of the contract by the Legislature. If the Legislature fails to appropriate sufficient
monies to provide for the continuation of the contract or if such appropriation is reduced by the veto
of the Governor or by any means provided in the Appropriations Act to prevent the total
appropriations for the year from exceeding revenues for that year or for any lawful purpose and the
effect of such reduction is to provide insufficient monies for the continuation of the contract, the
contract shall terminate on the date of the beginning of the first fiscal year for which funds are not
appropriated. All Bidders should be aware that our Legislative process is such that it is often
impossible to give prior notice of the nonappropriation of funds.