Industrial Hygiene & Environmental Sampling Services

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
NAICS Category:	541620 - Environmental Consulting Services
Posted Date:	Oct 18, 2023
Due Date:	Nov 13, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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REQUEST FOR PROPOSAL (RFP)

for Industrial Hygiene &

Environmental Sampling Services

(RFP # IHESS-2024)

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center/

CONTACT

Justin Singh

Senior Environmental Health and Safety Specialist

510-287-1396

justin.singh@ebmud.com

TO ENSURE TIME FOR RESPONSE, SUBMIT QUESTIONS BY

NOVEMBER 6, 2023 12p.m. PST, ELECTRONICALLY TO:

Justin Singh

Senior Environmental Health and Safety Specialist

justin.singh@ebmud.com

RESPONSE DUE

November 13, 2023 by 11:00 a.m. PST

SUBMIT ELECTRONICALLY TO

Justin Singh

Senior Environmental Health and Safety Specialist

justin.singh@ebmud.com

*Hardcopy proposals will not be accepted at this time.

EAST BAY MUNICIPAL UTILITY DISTRICT

Request for Proposal

for

Industrial Hygiene & Environmental Sampling Services

TABLE OF CONTENTS

PAGE

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. PROPOSER QUALIFICATIONS ............................................................................................... 5

C. SPECIFIC REQUIREMENTS .................................................................................................... 6

D. DELIVERABLES / REPORTS ................................................................................................... 6

II. CALENDAR OF EVENTS ........................................................................................................... 7

A. ORAL PRESENTATION AND INTERVIEW............................................................................... 7

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 8

A. RFP ACCEPTANCE AND AWARD........................................................................................... 8

B. EVALUATION CRITERIA/SELECTION COMMITTEE ............................................................... 8

C. PRICING.............................................................................................................................. 11

D. NOTICE OF INTENT TO AWARD AND PROTESTS................................................................ 11

E. INVOICING ......................................................................................................................... 12

F. LIQUIDATED DAMAGES ..................................................................................................... 12

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 12

A. DISTRICT CONTACTS .......................................................................................................... 12

B. SUBMITTAL OF RFP RESPONSE.......................................................................................... 13

C. RESPONSE FORMAT........................................................................................................... 14

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT

Page 2

Industrial Hygiene & Environmental Sampling Services (RFP # IHESS-2024)

I. STATEMENT OF WORK

A. SCOPE

The East Bay Municipal Utility District (hereinafter referred to as EBMUD or the

“District”) is a publicly owned multi-purpose agency that supplies drinking water to 30

East Bay communities and treats wastewater generated by nine of those communities.

The District serves a 317 square mile area in Alameda and Contra Costa Counties and

also operates facilities in Amador, Calaveras, San Joaquin, and Sacramento counties.

It is the intent of these specifications, terms, and conditions to describe the necessary

elements required for establishing and maintaining a general services contract for

Industrial Hygiene and Environmental Sampling Services (IH&ESS) on an on-call and as

needed basis to support various Regulatory Compliance Office (RCO), which includes

Workplace Health & Safety and Environmental Compliance, programs for the District

and to maintain compliance with applicable regulations (Cal-OSHA, EPA, BAAQMD, etc.).

The District intends to award a three-year contract (with two options to renew for one-

year terms) for an estimated amount of up to $500,000 per year to the Proposer(s) who

best meets the District’s requirements. The District intends to select one or more

consultant(s) to provide these services on an “as-needed” basis. The IH&ESS consultant

may act as the prime contractor and project manager for any outside services,

subconsultants, or subcontractors needed to fulfill the entire scope of services. Due to

the broad scope of possible projects, the District will also accept individual bids on

portions of this RFP. The District makes no guarantees concerning the actual quantity or

type of work that will result from this procurement.

The work will require specific expertise, necessary certifications, and

resources/equipment for the assessment of ongoing and emerging industrial hygiene

and environmental issues related to capital improvement projects, hazardous building

material assessments and abatement oversight, exposure assessments, waste

management characterization, trench soils management, and groundwater

contamination. Projects can include non-time critical projects requiring several months

of ongoing level of effort. The types of services (complexity and diversity) will vary, and

the IH&ESS consultant must be capable of completing multiple (simultaneous or

sequential) investigations and reports and meeting multiple deadlines. A detailed

description of the capabilities requested is provided below:

1. Capital Project Support & Hazardous Building Materials Related Support Services

a. Pre-Project Hazardous Building Material & Site Characterizations, including

Waste Characterization and Profiling for Proper Waste Management

b. Naturally Occurring Asbestos (NOA) Surveys

Page 3

Industrial Hygiene & Environmental Sampling Services (RFP # IHESS-2024)

c. Asbestos, Lead and/or Hazardous Building Material Surveys

d. Development of Specifications for Abatement and/or Remediation of

Hazardous Building Materials (Asbestos, Lead, PCBs, etc.)

e. Hazardous Material Abatement Oversight and Air Monitoring (Asbestos,

Lead, PCBs, etc.)

2. Industrial Hygiene Related Support Services

a. Personal Exposure and Area Air Sampling for Various Airborne

Contaminants (i.e., Asbestos, Lead, Silica, Welding Fume, VOCs, Laboratory

Chemicals, etc.)

b. Indoor Air Quality Assessments

c. Mold Investigations, Mold Remediation Oversight and Validation Testing

d. Personal and Area Noise Exposure Surveys

e. Ventilation System Surveys

f. Illumination Surveys

g. Development and Oversight of Site-Specific Health and Safety Plans in

Accordance with CCR T8 §5192

h. Individual Industrial Hygiene/Safety and Environmental Program Audits

(review of internal EBMUD policies/procedures/practices)

i. Other Industrial Hygiene/Safety and Consultation Support Services, As

Needed

3. Environmental Related Support Services

a. Trench Soils and Groundwater Pre-Characterization Sampling for Pipeline

Projects; including:

(1) Soil and Groundwater Sampling & Characterization, Including Waste

Characterization and Identifying Potential Worker Health & Safety

Concerns

(2) Obtaining Necessary City/County Permits for Street and Drilling

Work & Developing Necessary Traffic Control Plans

b. Other Environmental Testing and Consultation Support Services, As

Needed

Page 4

Industrial Hygiene & Environmental Sampling Services (RFP # IHESS-2024)

We are seeking technical proposals from consultants that can provide the necessary

experience and qualifications to perform the industrial hygiene and environmental

consulting services mentioned above. Historically, most of the work has occurred within

Alameda and Contra Costa counties on a non-time critical nature; however, the

consultant shall have the capabilities to respond to time critical tasks in all geographic

areas within District operations. Please note, due to the broad scope of possible projects

the District will also accept individual bids on portions of this RFP. In these cases your

proposal must capture the focused services and qualifications your firm is able to

provide. If the Proposer is planning to team up with subconsultants and/or

subcontractors to provide any services, the Proposer shall identify team members and

their roles in the proposal.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing industrial hygiene and/or

environmental sampling services for at least five (5) years.

b. Proposer shall have a Certified Industrial Hygienist (CIH) on staff or part of

the team if bidding on the project for all tasks listed under Section A(1)

and Section A(2).

c. Proposer shall be or have a Certified Asbestos Consultant (CAC) on staff or

part of the team if bidding on the project for all asbestos related tasks

listed under Section A(1) and Section A(2). Note: A Certified Site

Surveillance Technician (CSST) can work under the direction of a CAC to

complete these tasks, where permitted by regulation.

d. Proposer shall be or have a California Department of Public Health (CDPH)

Certified Lead Professional on staff or part of the team if bidding on the

project for all lead related tasks listed under Section A(1) and Section A(2).

Note: A Certified Sampling Technician can work under direct supervisor of a

Certified Inspector/Assessor, where permitted by regulation.

e. Proposer shall be or have a State Certified Professional Geologist on staff

or part of the team if bidding on Naturally Occurring Asbestos related

tasks related under Section A(1)(b).

f. Proposer shall be or have a qualified Environmental Professional on staff

or part of the team if bidding on all tasks listed under Section A(3); typical

qualifications for an Environmental Professional may include but are not

limited to Professional Engineer, Professional Geologist and/or

Professional Hydrogeologist.

Page 5

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