Inclusive Playground Design and Construction

Agency: The New York State Contract Reporter
State: New York
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jul 10, 2025
Due Date: Jul 21, 2025
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Description

Issue Date: 07/10/2025 Contract Number:
Inclusive Playground Design and Construction
Description:
Request for Sealed Proposals (RFP)/Bids
Inclusive Playground Design and Construction
Issue Date: 06/20/2025
I. Introduction
The Village of Holley is seeking proposals from qualified contractors, landscape architects, or design-build teams to design and construct an all-inclusive playground that serves children of all ages and abilities. The Village’s vision is to create a welcoming recreational area that promotes inclusive play, accessibility, and community engagement.
II. Project Overview
The purpose of this project is to provide an accessible, sensory-rich, and inclusive playground space where children of all physical, cognitive, and sensory abilities can safely and comfortably interact, play, and develop. The finished playground should exceed minimum ADA compliance standards and incorporate best practices in universal design.
III. Project Goals
  • Provide a safe, stimulating play environment for children of all abilities.
  • Promote social inclusion and interaction among children with and without disabilities.
  • Incorporate features suitable for various age groups and developmental stages.
  • Ensure compliance with ADA standards and ASTM safety standards.
  • Use durable, low-maintenance materials suited for year-round outdoor use.
IV. Scope of Work
The selected proposer shall be responsible for:
  1. Community Engagement & Design
  • Engage with Village officials and community stakeholders during the design phase.
  • Develop a site-specific playground design that reflects community input and needs.
  • Site Preparation
    • Perform grading, drainage planning, and any necessary demolition.
    • Install surfacing appropriate for accessibility (e.g., poured-in-place rubber, synthetic turf).
  • Playground Installation
    • Supply and install inclusive play equipment, ramps, sensory panels, swings, quiet areas, and other agreed features.
    • Ensure proper anchoring, safety surfacing, and perimeter treatments (e.g., fencing, {mulch borders-preferred}).
    • To be incorporated with current play area, (swings) and base to be mulch.
  • Amenities
    • Provide seating, shade structures, signage (including braille and visual cues), accessible pathways, and other site furnishings. Natural tones, not primary colors schemes.
  • Permitting and Compliance
    • Obtain necessary local and state permits.
    • Ensure adherence to all safety, building, and accessibility codes.
  • Timeline and Reporting
    • Propose a detailed project timeline and provide regular progress updates to the Village.
    If your company has an option for a community build, please submit a bid in two ways: with the community build and then with contractor and install.
    V. Proposal Requirements
    Interested parties must submit:
    • Company profile and relevant experience with inclusive or ADA-compliant playgrounds
    • Concept design(s) or design approach narrative
    • Itemized cost estimate and payment schedule
    • Proposed timeline from design to completion
    • At least three references from similar projects
    • Proof of insurance and necessary licenses/certifications
    VI. Evaluation Criteria
    Proposals will be evaluated based on:
    • Demonstrated experience and expertise in inclusive playground design
    • Creativity, functionality, and inclusivity of proposed design
    • Cost-effectiveness and value
    • Timeline and ability to complete within projected schedule
    • Community engagement strategy
    • Staying within budget ceiling ($150,000.00)
    VII. Submission Instructions
    All sealed bids must be submitted by: 6/30/2025: 12PM
    Sealed bids will be opened on 6/30/2025: 12:30PM
    Village of Holley
    Attn: Rainey Losee
    1 Wright Street, Holley, NY, 14470
    clerk@villageofholley.org
    Questions may be directed to: Rainey Losee
    585-638-6367 X 2
    clerk@villageofholley.org
    Late submissions will not be considered.
    VIII. Disclaimer
    The Village of Holley reserves the right to reject any or all proposals, to waive informalities, and to accept the proposal deemed most advantageous to the Village.
    Due Date: 07/21/2025 12:00 PM

    Contract Term:

    Location: Andrew Cuomo Canalway Trail Holley New York

    Ad Type: Requests for information (RFI) and Requests for Comment (RFC)

    Primary Contact: Holley, Village of
    Office
    1 Wright St
    Rainey Losee
    Clerk
    1 Wright Street
    Holley, NY 14470
    United States
    Ph: 585-638-6367 ext.2
    Fax:
    rlosee@villageofholley.gov
    Secondary contact: Holley, Village of
    Office
    1 Wright St
    Rainey Losee
    Clerk
    72 Public Square
    Holley, NY 14470
    United States
    Ph: 585-638-6367 ext.102
    Fax:
    rlosee@villageofholley.org
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    * Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.