Incident Relocation and Clearance Services (IRCS) for District Five

Question and Answer #1 posted 12/30/2024

FDOT District Five is requesting proposals for Incident Relocation and Clearance Services (IRCS) within the district's nine counties. These counties are Brevard, Flagler, Lake, Marion, Orange, Osceola, Sumter, Seminole, and Volusia. The Department's intent is to award up to 3 contracts per county.

The Department will hold a Pre-Proposal Conference on January 21, 2025, at 11:00am, at the Regional Transportation Management Center at 4975 Wilson Road, Sanford, Florida 32771. Attendance at this meeting highly recommended for anyone interested in bidding, but not mandatory.

Proposals are due no later than February 18, 2025, at 10:00am.

Please note, the “End Date/Time” identified near the top of the page is not the bid/response due date. The due date for bids/responses is the date identified in the Timeline of the downloadable ITB or RFP document, or as updated by any attached addendums.

THE SOLICITATION DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Vendor Information Portal. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

All Bidders, Proposers, and Respondents must be registered in the State of Florida’s MyFloridaMarketplace system. All prospective bidders, proposers, and respondents that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:

Florida Department of State

Tallahassee, Florida 32399

(850) 245-6051

For services contracts, all Bidders, Proposers, and Respondents must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:

Florida Department of Business and Professional Regulation

Tallahassee, Florida 32399-0797

(850) 487-1395

NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Public Meeting Notices and Meeting Agendas:

Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.

MFMP Transaction Fee:

All payment(s) to the vendor(s) resulting from the contract(s) established by this competitive solicitation WILL be subject to the 1% MFMP Transaction Fee unless the transaction is exempt from the Transaction Fee pursuant to Rule 60A-1.032, Florida Administrative Code.

Title VI of the Civil Rights Act of 1964

COMPLIANCE WITH NONDISCRIMINATION STATUTES AND AUTHORITIES: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highwa