Inbound/Outbound Mailing System Services

Active

Contract Opportunity

Sources Sought Number:

SS25-15

Notice Type:

Sources Sought

Synopsis:

6/18/2025

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or a request for proposal and no contract will be awarded from this notice. No solicitation or specifications are available at this time.

The National Institute of Standards & Technology (NIST), Office of Facilities and Property Management (OFPM), is conducting market research to determine if any Small Business concerns have the current relevant qualifications, experience, personnel, and capability to perform the work described herein.

NIST OFPM is seeking information from contractors interested in, and capable of, providing Inbound/Outbound Mailing System Equipment Leasing and Maintenance Services as detailed in the attached DRAFT Scope of Work.

This will be a performance-based acquisition service contract utilizing the commercial item procedures of FAR Part 12. The Contractor shall provide management, supervision, labor, materials, equipment, and supplies, and shall be responsible for the efficient, effective, economical, and satisfactory operations, including scheduled and unscheduled, maintenance and repair of equipment and systems.

NAICS: 532420 - Office Machinery and Equipment Rental and Leasing

PSC: R604 – Support – Administrative: Mailing/Distribution

Offerors may suggest NAICS or PSC codes that they feel better-reflect the requested services for consideration.

NIST is considering the potential for a 5-year contract (base period with four (4) one-year options). A 6-month extension IAW FAR Clause 52.217-8 is also contemplated.

All qualified Small Businesses are encouraged to respond. The Government will not pay for any information solicited. Respondents will not be notified of the results of the evaluation. One of the main purposes of this Sources Sought Notice is to assist the Contracting Officer in determining if a Set-Aside is the acceptable strategy for the procurement. The Government anticipates a contract award for these services in or about August 2025.

It is requested that interested parties submit a brief capabilities package. The package shall address, at a minimum, the following:

(1) Examples of projects worked within the last five (5) years of a similar size, scope, complexity and duration as the work indicated. State whether your firm worked as a prime or subcontractor, contract value, brief description of how the referenced contract relates to the work described, and provide an agency or owner point of contact.

(2) A narrative describing how you would implement quality control under this contract, including how you would manage subcontractors, to ensure timely delivery of quality work.

(3) Company profile, to include UEI number and small business socioeconomic status.

(4) Evidence to establish your company's standing as a SDVOSB, WOSB, HUBZone, 8(a) or other small business concern.

(5) A positive statement of your intention to submit a proposal for this requirement if set-aside for your socio-economic group.

The capabilities package requested under this Sources Sought Notice is not expected to be a proposal, but rather a short statement regarding the company's ability to demonstrate existing expertise and experience in relation to this procurement. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist the NIST in tailoring its requirements to be consistent with industry standards.

Responses to this Sources Sought Notice shall be emailed to Tony Schmidt at tony.schmidt@nist.gov.

Responses must be received on 6/27/2025, by 3pm, Local Time. Electronic submissions are requested. Questions regarding this notice may be addressed to Tony Schmidt at tony.schmidt@nist.gov.

Failure to submit all information requested may result in a contractor not being considered as an interested small business concern.

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