The School Board of Miami-Dade County, Florida
PROCUREMENT MANAGEMENT SERVICES
1450 N.E. 2nd Ave., Miami, Florida 33132
Proposer Qualification Form
REQUEST FOR PROPOSALS
DUE DATE: Proposals due on or before 1:00 p.m. Eastern
Time (ET), September 14, 2021 at the School Board
**DUE TO SOCIAL DISTANCING GUIDELINES PLEASE
REFER TO EXHIBIT 18 FOR MORE INFORMATION**
Check Addenda for any revised opening dates before submitting your
proposal. Proposal(s) received, after the date and time stated
above, shall not be considered for award. Faxed and/or emailed
proposals are not allowed and will not be considered for award.
August 18 2021
Charisma Montfort, SPSM
RFP TITLE: In-School Nursing and Respiratory Therapist
THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND SUBMITTED
WITH THE PROPOSAL. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE PROPOSAL, WILL RESULT IN PROPOSAL BEING CONSIDERED NON-RESPONSIVE.
Proposer’s Name and state “Doing Business As”, where applicable:
“REMIT TO” ADDRESS FOR PAYMENT: If payment(s) is/are to be
mailed to address other than as stated on left, please complete section
below. Check this box if address is the same as stated on the left.
Sales E-Mail Address:
E-mail Address to Send Purchase Orders:
Federal Tax Identification Number:
I hereby certify that: I am submitting the following information as my firm's Proposer and I am
aPurothpoorsizeerdtobdyo so. Proposer agrees to complete an unconditional acceptance of the contents of
tahllispRageeqsueinst For Proposals, and all appendices and the contents of any Addenda released
hereto; Proposer released Addenda and understand that the following are requirements of this
danivdulagneyd, discussed, or compared the proposal with other Proposers and has not colluded with
any other Proposer or party to any other proposal.
Signature of Authorized Representative (Manual)
Name of Authorized Representative (Typed or Printed)
BIDDER CERTIFICATION AND IDENTIFICATION
A. I certify that this bid is made without prior understanding, agreement, or connection with any
corporation, firm, or person.
1. Submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and
without collusion or fraud. I agree to abide by all conditions of this bid; and I certify that I am
authorized to sign this bid for the bidder.
2. Vendor certifies that it satisfies all necessary legal requirements as an entity to do business
with The School Board of Miami-Dade County, Florida.
3. I certify agreement with the School Board of Miami-Dade County Business Code of Ethics
and agree to comply with this Code and all applicable School Board contracting and
procurement policies and procedures. (School Board Rule 6Gx13- 3F-1.025)
4. I certify that I, nor my company or its principals, or any wholly owned subsidiary are currently
debarred or in default of any bid, purchase order or contract with the School board or any other
private or governmental entity.
Title of Authorized Representative
E-Mail Address of Authorized Representative
I agree that this proposal cannot be withdrawn within 120 days from date due.
Visit our web site at procurement.dadeschools.net to download a vendor registration package. The website also displays Bids, RFPs, bid
opening, scheduled Selection Committee Meetings, award recommendations, and the current Board approved Procurement/Purchasing
Revised April 2021
TABLE OF CONTENTS
Section 1 - Instructions to Proposers ................................................................................................................. 1
Section 2 – RFP Timetable ................................................................................................................................ 1
Section 3 – Special Conditions .......................................................................................................................... 1
Section 4 – Scope of Services ........................................................................................................................... 1
Section 5 – Minimum Qualification Requirements.............................................................................................. 1
Section 6 – Submission Requirements .............................................................................................................. 1
Section 7 – Evaluation/Selection Process.......................................................................................................... 1
Section 8 – Proposal Pricing.............................................................................................................................. 1
Section 9 – Insurance Requirements ................................................................................................................. 1
Section 10 – Forms and Exhibits ....................................................................................................................... 1
Cover Page for Proposal
Affidavit Identifying Authorized Representative(s) for Selection Committee
Proceedings (RFP Process)
Acknowledgment of Amendments
Local Business Affidavit of Eligibility
Florida Statutes on Public Entity Crimes
Disclosure of Employment of Former School Board Employees/Conflict of
Proposal Submittal Receipt Form
Exhibit 10 Submitted Proposal Document Verification Form
Exhibit 11 Debarment
Exhibit 12 Instructions for Certification
Exhibit 13 Proposer’s Preference
Exhibit 14 Drug-Free Workplace
Exhibit 15 Mailing Label
Exhibit 16 Statement of No Response (If applicable)
Exhibit 17 Proposed Contract Agreement
Exhibit 18 Bid Opening Instructions
Exhibit 19 Registration Instructions for Periscope S2G and DemandStar
Revised April 2021
INSTRUCTIONS TO PROPOSERS
Board policies may be accessed at: http://www.dadeschools.net/schoolboard/rules/
CONE OF SILENCE
The School Board of Miami-Dade County, Florida (“Board”) enacts a Cone of Silence
from issuance of a solicitation and shall terminate at the time the item is presented by
the Superintendent to the appropriate Board committee immediately prior to the Board
meeting at which the Board will award or approve a contract, reject all bids or
responses, or take any other action that ends the solicitation and review process. All
provisions of School Board Policy 6325 apply.
A. "Cone of silence" means a prohibition on any communication regarding a
particular Request for Proposals (RFP), bid, invitation to bid, or other
competitive solicitation between
1. any person who seeks an award, including a potential vendor or vendor’s
representative, an employee, partner, director, or officer of a potential
vendor, or consultant, lobbyist, or actual or potential subcontractor or sub-
consultant of a vendor, or any other individual acting through or on behalf
of any person seeking an award; and
2. any School Board member or the member’s staff, the Superintendent,
deputy superintendent and their respective support staff, or any person
appointed by the Board to evaluate or recommend selection in the
competitive procurement process.
B. A cone of silence shall be applicable to each RFP, bid, invitation to bid, or other
competitive solicitation during the solicitation, review, and Board action of bid
proposals as appropriate. At the time of issuance of the solicitation, the
Superintendent shall provide public notice of the cone of silence and written
notice, including electronic communication, to the Board, District staff and any
other person involved in the review, evaluation, recommendation, approval,
rejection, or award of the responses as appropriate. The Superintendent shall
include in any advertisement and public solicitation for goods and services a
statement disclosing the requirements of this section
C. For unsolicited public-private partnership proposals, the cone of silence shall be
imposed from the time the proposal is received in accordance with Policy 6327,
Public-Private Partnerships and Unsolicited Proposals.
D. The cone of silence shall terminate at the time the item is presented by the
Superintendent to the appropriate Board committee immediately prior to the
Board meeting at which the Board will award or approve a contract, reject all
bids or responses, or take any other action that ends the solicitation and review
I. PREPARATION OF PROPOSALS
A. PROPOSER QUALIFICATION FORM qualifies the Proposer and the
proposal and must be completed and submitted as page 1 of the proposal.
1. PERFORMANCE SECURITY shall not be submitted with the proposal. The
form of performance security the Proposer will submit when required to do so,
must be furnished and shall be made to The School Board of Miami-Dade
2. PROPOSER CERTIFICATION AND IDENTIFICATION. Bid must contain an
original manual signature from an authorized representative. An unsigned bid
will be considered non-responsive.
B. INSTRUCTIONS TO PROPOSER. Defines conditions of the proposal.
1. ORDER OF PRECEDENCE. Any inconsistency in this proposal shall be
resolved by giving precedence in the following order:
B. Special Conditions
C. Instructions to Proposers
2. TAXES. The Board does not pay Federal Excise and State taxes on
direct purchases of tangible personal property. The applicable tax
exemption number is shown on the purchase order. This exemption does
not apply to purchases of tangible personal property made by Proposer
who use the tangible personal property in the performance of contracts
for the improvement of Board-owned real property as defined in Chapter
192 of the Florida Statutes.
II. SUBMITTING OF PROPOSALS
A. Proposals must be submitted on forms furnished by the Board, in compliance
with the proposal submission requirements set forth under Section 6. Proposal
submissions must be clearly marked with proposal number, proposal title and
proposal opening date.
B. ERASURES OR CORRECTIONS. When filling out the proposal form,
Proposers are required to complete proposal in ink.
1. Use of pencil is prohibited.
2. All changes must be crossed out and initialed in ink.
Those proposals for individual items that do not comply with items 1 and 2
above will be considered non-responsive for that item(s).
C. PLACE, DATE AND HOUR. Electronic submission, U.S. Mail,
Courier/Express Service, or deposited in the BID BOX in accordance with the
proposal submission requirements set forth under Section 6 and Exhibit 18.
Proposals received after the date and hour specified in the PROPOSER
QUALIFICATION FORM will not be considered.
D. PUBLIC ENTITY CRIMES. Section 287.133(2)(a) Florida Statute, as
currently enacted or as amended from time to time, states that a person or
affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract to provide any goods
or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO [currently $25,000] for a period of 36 months from the date
of being placed on the convicted vendor list.
E. SUBMITTING A “NO PROPOSAL.” If not submitting a bid at this time, return
the form entitled statement of “No Proposal”.
F. AVAILABILITY OF PROPOSAL INFORMATION. Immediately following the
public opening, bids may be read, upon request, and then compiled in a tabular
form, a copy of which will be available for examination in Procurement
G. TYPE OF BUSINESS ORGANIZATION AND AUTHORITY OF
SIGNATORY. Indicate type of business organization: For example,
Partnership, Limited Partnership, Limited Liability Company, Corporation, etc.
If a proposal is submitted by a corporation, provide documentation that the
corporation is active and authorized to do business in the State of Florida, and
that its corporate status shall remain active and unchanged at the time of award
of proposal. As to other types of business organizations, please provide any
and all documentation relating thereto, including without limitation, verification
that the party signing this Proposal is fully authorized and empowered to do so
on behalf of Proposer. In addition, set forth name(s) and title of any and all
parties who are authorized to contract on behalf of Proposer.
Revised April 2021
H. MISSING INFORMATION. Respondents who do not meet all the
documentation requirements for the RFP may be contacted to submit the
missing information within 2 business days. If the District requests missing
documentation and does not receive the documents within the stated deadline,
incomplete or noncompliant proposals may be disqualified.
III. CANCELLATION OF PROPOSALS OR REQUEST FOR PROPOSALS
An invitation for proposals may be canceled, in whole or in part, as may be
specified in the solicitation, when it is in the best interest of the Board. The
reasons shall be made a part of the master proposal file.
A. Prior to opening, a solicitation may be canceled in whole or in part, prior to
the date and hour specified in the PROPOSER’S Qualification Form for receipt
of proposals, when the Chief Procurement Officer, Procurement Management
Services, determines in writing, that such action is in the best interest of the
Board for reasons including, but not limited to:
1. The Board no longer requires the services,
2. The Board no longer can reasonably expect to fund the
3. A review of a valid protest filed by a PROPOSER, as may be
determined by the administrative staff; or
4. Proposed amendments to the solicitation would be of such
magnitude that a new solicitation is desirable.
B. When a solicitation is canceled prior to opening, notice of cancellation shall
be posted on the Board’s website. Any proposals received for the canceled
solicitation shall be returned to the Proposer unopened.
The notice of cancellation shall:
1. Identify the solicitation;
2. Briefly explain the reason for cancellation; and
3. Where appropriate, explain that an opportunity will be given to compete on
any future re-solicitation for procurements of similar services.
IV. CHANGE OR WITHDRAWAL OF BIDS
A. PRIOR TO BID OPENING. Should the Proposer desire to change or
withdraw his/her bid, he/she shall do so in writing. This communication is to be
received by the District Director, of Procurement Management, Room 650,
School Board Administration Building, prior to date and hour of bid opening.
The Proposers name, the bid number, the bid title and the date the bid is due
must appear on the envelope.
B. AFTER BID OPENING. After bids are opened, they may not be changed,
nor withdrawn, for 120 days after the determined opening date, unless
otherwise specified on the “PROPOSER QUALIFICATION FORM.”
A Proposer, who wishes to file a proposal protest, must file such notice and
follow procedures prescribed by F.S. 120.57(3) and Bylaw 0133, for resolution.
Protest of Specifications
Any notice of protest of the specifications contained in a Request for Proposal
(RFP) or Invitation to Negotiate (ITN) shall be filed accordance with Board Rule
6320, Bylaw 0133.
For a protest of the specifications contained in an Invitation to Bid (ITB) or in a
Request for Proposals (RFP) or Invitation to Negotiate (ITN), the Notice of
Protest shall be filed in writing within seventy-two (72) hours after the posting of
a solicitation. The Formal Written Protest shall be filed within ten (10) calendar
days after the date the notice of protest is filed. Failure to file a Notice of Protest
or failure to file a Formal Written Protest shall constitute a waiver of proceedings
under this rule. The Formal Written Protest shall state with particularity the facts
and law upon which the protest is based. Saturdays, Sundays, and legal
holidays shall be excluded in the computation of the seventy-two (72) hour time
period provided by this paragraph.
Posting the Bond
The protesting party shall post a bond in a form consistent with F.A.C. Rule 28-
110.005(2). A notice of decision or intended decision shall contain this
statement: "Failure to file a protest within the time prescribed in F.S. 120.57(3),
or failure to post the bond or other security required by law within the time
allowed for filing a bond shall constitute a waiver of proceeding under F.S.
A. Bond: Commodities (Other than Lease of Space) and Contractual Services
(Including Professional Services and Insurance) – Pursuant to F.S.
287.042(2)(c), any person who files an action protesting a decision or intended
decision pertaining to a solicitation or contract award shall post with the Board,
at the time of filing the formal written protest, a bond secured by an acceptable
surety company in Florida, payable to The School Board of Miami-Dade County,
Florida, in an amount equal to one percent (1%) of the Board’s estimate of the
dollar value of the proposed contract.
1. The Board shall provide the estimated contract amount to the protestor
within seventy-two (72) hours (excluding Saturdays, Sundays, and
holidays when the Board administrative office is closed) after the filing
of the Notice of Protest. The estimated contract amount is not subject to
protest under this policy or F.S. 120.57(3). In lieu of a bond, the Board
may accept a cashier’s check or money order in the amount of the bond.
2. The bond shall be conditioned upon the payment of all costs and charges
which may be levied against the protestor in the administrative hearing
in which the action is brought and in any subsequent appellate court
3. Pursuant to F.S. 287.042(2)(c), if, the Board prevails in the administrative
hearing process and any appellate court proceedings, it shall be entitled
to recover all costs and charges which are included in the final order or
judgment, excluding attorneys’ fees. Upon payment of such costs and
charges by the person protesting the decision or intended decision or
contract award, the bond, cashier’s check, or money order shall be
returned to the protestor. If the protestor prevails, the protestor may
recover from the Board the costs and charges which are included in the
final order or judgment, excluding attorneys’ fees.
B. Bond: Competitive Bids for Lease of Space -- Pursuant to F.S. 255.25(3)(c),
any person who files an action protesting a decision or intended decision
pertaining to a competitive bid for space to be leased by the Board shall post
with the Board, at the time of filing the formal written protest, a bond payable
to the Board in an amount equal to one percent (1%) of the estimated total
rental of the basic lease period or $5,000, whichever is greater. The bond
shall be conditioned upon the payment of all costs which may be levied
against him/her in the administrative hearing in which the action is brought
and in any subsequent appellate court proceeding. If the Board prevails in
the administrative hearing process and any appellate court proceedings, it
shall recover all costs and charges, which are included in the final order or
judgment, excluding attorneys’ fees. Upon payment of such costs and
charges by the person protesting the award, the bond shall be returned to
him/her. If the person protesting the award prevails, the bond shall be
returned to that person and she/he shall recover from the Board the costs
and charges which are included in the final order or judgment, excluding
C. Bond: Construction Purchasing – Construction purchasing is separately
governed by Board policy, and persons protesting competitive procurement
related to educational facilities shall be required to post a bond in the amount
specified in F.S. 255.0516, which also governs recovery of fees and costs
including attorneys’ fees.
D. Staying the Procurement Process – Upon timely receipt of the formal
written protest petition, and posting of the bond, the solicitation or contract
award process shall be stayed until the protest is resolved by final agency
action, unless the Board sets forth, in writing, particular facts and
circumstances which require the continuance of the solicitation or contract
award process in order to avoid an immediate and serious danger to the
public health, safety, and welfare.
Protest of Bid Award
Any person who is adversely affected by the Board's decision or intended
decision, shall file a Notice of Protest in writing with the Clerk of the Board, who
Revised April 2021
shall maintain an office in the Board Administration building, within seventy-two
(72) hours after the posting of the bid tabulation or after receipt of the notice of
the Board's decision or intended decision and shall file a Formal Written Protest
within ten (10) calendar days after filing the Notice of Protest. The protesting
Proposer shall also be required to post a bond, consistent with this rule. Failure
to file a Notice of Protest or failure to file a Formal Written Protest shall constitute
a waiver of proceedings under F.S. Chapter 120.57. The formal written protest
shall state with particularity the facts and law upon which the protest is based.
Saturdays, Sundays, and legal holidays shall be excluded in the computation of
the seventy-two (72) hour time period provided by this paragraph.
The Formal Written Protest will be reviewed by Procurement Management
Services, who will offer the protesting Proposer the opportunity to meet and
discuss the merits of the protest. If the protest is not resolved, the matter may be
referred for proceedings, pursuant to F.S. 120.569 and 120.57. Petitions for
hearing on protests pursuant to F.S. 120.569 and 120.57 must be filed in
accordance with Board Bylaw 0133 on quasi-judicial proceedings.
The “Notice of and/or formal written Protest” shall be filed with:
The Office of the School Board Clerk Miami-Dade County Public Schools
1450 N.E. Second Avenue, Suite #311 Miami, Florida 33132
Phone: (305) 995-1440
Fax: (305) 995-1448
A. RESERVATION FOR REJECTION OR AWARD. The Board reserves the
right to reject any or all proposals, to waive irregularities or technicalities, and
to request rebids.
The Board reserves the right to utilize other governmental contracts, if in the
best interest of the Board.
B. NOTIFICATION OF INTENDED ACTION will be posted on the Board’s
website no later than the Friday preceding a regularly scheduled Board meeting.
C. OFFICIAL AWARD DATE. Awards become official upon the Board’s formal
approval of the award.
D. TERMINATION FOR CONVENIENCE: The Board reserves the right to
terminate this Agreement at any time and for any reason upon giving thirty (30)
days’ notice to the other party. If said Agreement should be terminated for
convenience as provided herein, the Board will be relieved of all obligations
under said Agreement. The Board will only be required to pay that amount of
the Agreement actually performed to the date of termination. Upon such
payment, both parties shall be relieved of any further obligations under this
E. TERMINATION OF AGREEMENT: In addition to the above, the Board may
terminate this Agreement upon thirty (30) days advance written notice to the
Awarded Proposer, for default of Awarded Proposer, or due to lack of, or
cancellation of, grant funds made available to the Board by a Federal grantor
agency. Upon receipt of a notice of termination, the Awarded Proposer shall
cease incurring additional obligations under this Agreement. However, the
Board shall allow the Awarded Proposer to incur all necessary and proper costs,
which the Awarded Proposer cannot reasonably avoid during the termination
process. Each payment obligation of the Board created by this Agreement is
conditioned upon the availability of funds that are appropriate or allocated for
the payment of services or goods. If such funds are not allocated and available,
this Agreement may be terminated by the Board at the end of the period for
which funds are available. The Board shall notify the Awarded Proposer at the
earliest possible time before such termination. No penalty shall accrue to the
Board in the event this provision is exercised, and the Board shall not be
obligated or liable for any future payments due or for any damages as a result
of termination under this section. Any individual or corporation or other entity
that attempts to meet its contractual obligations with the Board through fraud,
misrepresentation or material misstatement, shall have its Agreement with the
Board terminated upon receiving notice of the attempted fraud as determined
by the Board.
F. PURCHASE ORDERS sent to Awarded Proposers are the official notification
to deliver services described therein; and the time allowed for delivery begins
with the date of the purchase order. In the event that the Awarded Proposer
fails to deliver the services in accordance with the terms and conditions of the
proposal and purchase order, the Proposer shall be considered to be in default
of the Agreement and subject to the default provisions stated in Section VI. G.
G. DEFAULT. A Proposer who fails to perform according to the terms of the
Agreement (proposal) shall be considered in default. In the event of default,
which may include, but is not limited to poor performance and/or non-
performance, the contractor Disciplinary Review Committee may recommend
debarment or suspension pursuant to Board Policy 6320.04.
H. BID DOCUMENTS. The intent of the bid documents is to include only the
written requirements for materials, equipment, systems, standards and
workmanship necessary for the proper execution and completion of the work by
the Proposer. The bid documents shall not be construed to create an
entitlement to any other scope of work except as specified herein.
I. DEBARMENT. Pursuant to Board Policy 6320.04 Contractor Debarment
Procedures – Debarred contractors are excluded from conducting business with
the Board as agents, representatives, partners, and associates of other
contractors, subcontractors or individual sureties.
VII. PURCHASES BY OTHER PUBLIC AGENCIES
With the consent and agreement of the Awarded Proposer(s), purchases may
be made under this bid by Miami-Dade County, Florida, and other governmental
agencies or political subdivisions within the State of Florida. Such purchases
shall be governed by the same terms and conditions stated herein. This
agreement in no way restricts or interferes with the right of any State of Florida
Agency or political subdivision to rebid any or all of these items.
A. INVOICES. Each invoice shall be issued by the Awarded PROPOSER and
shall be submitted in DUPLICATE to the Accounts Payable Section, P.O. Box
01-2570, Miami, Florida 33101. Invoice delivery may also be via a PDF or
WORD document email to: email@example.com. To be
considered for payment, each invoice must show the following information,
which appears on the Purchase Order:
1. Purchase Order Number
2. Item Descriptions
B. PAYMENT. Unless otherwise specified, payment will be made only after
acceptance by the Board. Payment will be made only to the Awarded Proposer,
unless otherwise requested, in writing, by the Awarded Proposer and accepted
by Board Administration. The PROPOSER expressly agrees that it will properly
invoice for any services within one year and that the failure to do so shall
constitute a waiver of any right to payment.
IX. NO GRATUITY POLICY
It is the policy of Procurement Management Services not to accept gifts,
gratuities, or favors of any kind, or of any value whatsoever, from vendors,
members of their staffs, or families.
X. COMPLIANCE WITH STATE/FEDERAL REGULATIONS
A. All Agreements involving federal funds will contain certain provisions
required by applicable sections of CFR 34, Part 80.36(I) and Part 85.510,
Florida Statute 257.36, or Florida Administrative Code Chapter 1B. The
Proposer certifies by signing the proposal that the Proposer and his/her
principals are not presently debarred, suspended, proposed for
debarment, declared ineligible or voluntarily excluded from participation
in federally funded transactions and may, in certain instances, be required
to provide a separate written certification to this effect.
B. By signing the proposal, the Proposer shall comply with all applicable
laws, ordinances, codes, rules and regulations of federal, state and local
governments, if required, for performance of any work under this
Proposal. Proposers awarded contracts involving Federal Funds and are
cost reimbursable must be in compliance with 7 CFR 210.21. Proposers
Revised April 2021