IFQ for Monitoring Well FVM-1 Vault Replacement
| Agency: | Orange County Water District |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 15, 2025 |
| Due Date: | Jan 22, 2026 |
| Solicitation No: | IFQ-25-001 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
IFQ for Monitoring Well FVM-1 Vault Replacement (IFQ-25-001)
The Orange County Water District (“OCWD” or “District”) is seeking cost quotations from qualified and experienced firms to complete the extension of the 4-inch schedule 40 steel well casing and replacement of the 2-foot x 3-foot vault over Monitoring Well FVM-1 located in Mile Square Park in Fountain Valley. The work is expected to commence when a Notice to Proceed issued and after all required documents have been received upon Agreement execution.
IFQ Documents:
- Monitoring Well FVM-1 Vault Replacement – Posted 12/15/25
Solicitation Schedule:
| IFQ Issued | Monday, December 15, 2025 |
| Pre-Quote Meeting | N/A |
| Questions Due Date | Monday, December 22, 2025 by 2:00PM PT |
| Quotes Due | Thursday, January 22, 2026 at 2:00PM PT |
| Agreement Award Date | February 2026 |
For questions, please contact at procurement@ocwd.com .
Attachment Preview
ORANGE COUNTY WATER DISTRICT
INVITATION FOR QUOTES
IFQ-25-001
FOR
MONITORING WELL FVM-1 VAULT REPLACEMENT
ISSUED: Monday, December 15, 2025
QUOTES DUE:
Thursday, January 22, 2026, by 2:00PM PT
TABLE OF CONTENTS
Section
Page
1.
2.
2.1.
2.2.
2.3.
2.4.
3.
4.
5.
5.1.
5.2.
5.3.
5.4.
5.5.
6.
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
7.
7.1.
7.2.
8.
9.
9.1.
9.2.
9.3.
9.4.
9.5.
9.6.
Introduction......................................................................................................... 1
Solicitation Schedule ......................................................................................... 1
Mandatory Pre-Quote Meeting........................................................................... 1
Questions Concerning Invitation for Quotes ................................................... 2
Deadline for Quotes ........................................................................................... 2
Pre-Submittal Activities ..................................................................................... 2
Project Background and Description ............................................................... 3
Scope of Work .................................................................................................... 3
General Information ........................................................................................... 3
Minimum Qualifications ..................................................................................... 4
Contractor Safety ............................................................................................... 4
Prevailing Wage.................................................................................................. 4
DIR Contractor Registration .............................................................................. 5
Certified Payroll Reporting ................................................................................ 5
Elements of Quote .............................................................................................. 5
Title Page............................................................................................................. 6
Cover Letter ........................................................................................................ 6
Table of Contents ............................................................................................... 6
Contractor License and DIR Contractor Registration, Prevailing Wage
Laws Compliance ............................................................................................... 6
Experience and record of past performance.................................................... 6
Price Quote ......................................................................................................... 7
OCWD Contractor Safety Program ................................................................... 7
Safety Manual ..................................................................................................... 7
Statement of Insurance Compliance................................................................. 7
OCWD Standard Agreement .............................................................................. 7
Billing .................................................................................................................. 7
Conflict of Interest .............................................................................................. 8
Quote Submission Requirements ..................................................................... 8
Quote Submittal Procedures ............................................................................. 8
Quote Preparation Costs ................................................................................... 8
Selection Process............................................................................................... 8
Special Conditions ............................................................................................. 9
Reservations ....................................................................................................... 9
Public Records ................................................................................................... 9
Right to Cancel or Revise .................................................................................. 9
Additional Information ....................................................................................... 9
Public Information .............................................................................................. 9
Equal Employment Opportunity and Affirmative Action
Requirements...................................................................................................... 9
Orange County Water District
MONITORING WELL FVM-1 VAULT REPLACEMENT
IFQ-25-001
December 15, 2025
TOC ii
TABLE OF CONTENTS
Section
List of Exhibits:
Exhibit A: Scope of Services and Cost Quote Sheet
Exhibit A-1: Scope of Services
Exhibit A-2: Cost Quote Sheet
Exhibit B: Services Agreement
Exhibit C: OCWD Contractor Safety
Exhibit C-1: OCWD Contractor Environmental Health & Safety Handbook
Exhibit C-2: OCWD Contractor Safety Program
Page
List of Attachments:
Attachment No.1: IFQ Submittal Checklist
List of Figures:
Figure 1: Monitoring Well FVM-1
Figure 2: Top of Westbay Monitoring Well FVM-1 Vault After Grade Change
Figure 3: Site Conditions
List of Plans:
Vault Plan
Orange County Water District
MONITORING WELL FVM-1 VAULT REPLACEMENT
IFQ-25-001
December 15, 2025
TOC iii
OCWD IFQ-25-001- MONITORING WELL FVM-1 VAULT REPLACEMENT
The Orange County Water District (“OCWD” or “District”) is seeking cost quotations from
qualified and experienced firms to complete the extension of the 4-inch schedule 40 steel
well casing and replacement of the 2-foot x 3-foot vault over Monitoring Well FVM-1 located
in Mile Square Park in Fountain Valley. The work is expected to commence when a Notice
to Proceed issued and after all required documents have been received upon Agreement
execution. This Invitation for Quote (IFQ) describes the required scope of services, the
information that must be included in the quote, and the quote selection process. Bidders
are encouraged to carefully review this IFQ in its entirety prior to submitting their quotes.
Failure to submit information in accordance with these requirements and procedures may
be cause for disqualification.
1. Introduction
OCWD is an internationally recognized leader in the water industry that was formed in
1933 by the California State Legislature which entrusted OCWD to guard and protect the
region’s groundwater basin and limited water supply. OCWD’s mission is to provide a
reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California’s greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world’s
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
For the purpose of this IFQ, the term “Bidder” shall refer to any entity submitting a quote
in response to this IFQ, and the term “Contractor” shall refer to the successful Bidder
selected for the contract subject to this IFQ.
2. Solicitation Schedule
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested bidders.
IFQ Issued
Pre-Quote Meeting
Questions Due Date
Quotes Due
Agreement Award Date:
Monday, December 15, 2025
N/A
Thursday, December 22, 2025 at 2:00PM PT
Thursday, January 22, 2026 at 2:00PM PT
February 2026
2.1. Mandatory Pre-Quote Meeting
There will be no mandatory pre-quote meeting.
Orange County Water District
MONITORING WELL FVM-1 VAULT REPLACEMENT
IFQ-25-001
December 15, 2025
Page 1 of 9
OCWD IFQ-25-001- MONITORING WELL FVM-1 VAULT REPLACEMENT
2.2. Questions Concerning Invitation for Quotes
All questions regarding the IFQ must be submitted in writing before the deadline due date
of December 18, 2025 at 2:00PM PT. All questions must be titled “Question – IFQ-25-
001 Monitoring Well FVM-1”. Responses to questions received from prospective bidders
will be formally documented in a Question and Answer (Q&A) table that will be posted on
the OCWD website: https://www.ocwd.com/working-with-us/rfp-contracts/. The Q&A
table will be updated regularly as questions are received from prospective bidders.
Questions received after the questions due date will not be considered.
Attention: Ashlie Palamara, Contracts Administrator
Email: procurement@ocwd.com
2.3. Deadline for Quotes
One (1) hard copy and one (1) electronic flash drive copy of the quote must be received
in a sealed envelope by OCWD no later than Thursday, January 22, 2026 at 2:00PM
PT or such later time that OCWD may announce by an addendum at any time prior to the
quote deadline. The envelope shall be plainly marked on the exterior “Quote for IFQ-25-
001 Monitoring Well FVM-1” and with the name, company name, and address of the
bidder.
Quotes must be mailed or delivered in person or via courier services at the District office
listed below. To deliver submittal packages in person or via courier, please notify the
guard at the main gate for quote drop off. Sealed envelopes will be timestamped upon
receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Ashlie Palamara, Contracts Administrator
Address: 18700 Ward Street
Fountain Valley, CA 92708
It is the Bidder’s responsibility to ensure that quotes are received prior to the submittal
deadline. Quote packages should also include all signed Acknowledgment of Addendum
forms that may be issued by OCWD as part of this IFQ process, as further described
below. Quotes received after the deadline will not be considered under any
circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The
OCWD will not be responsible for the proper identification and handling of any quotes
submitted incorrectly. Only responses properly submitted to OCWD will be considered.
OCWD reserves the right to reject any and/or all responses received. There will be no
formal opening of the quotes.
2.4. Pre-Submittal Activities
The District reserves the right to revise the IFQ prior to the date of the Quote submittal
deadline and reserves the right to issue a written Addendum or Addenda to provide further
clarification or make revisions or corrections to the IFQ. All Addenda will be issued via
Orange County Water District
MONITORING WELL FVM-1 VAULT REPLACEMENT
IFQ-25-001
December 15, 2025
Page 2 of 9
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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