IFQ for Ion Exchange Resin Procurement, Installation, and Disposal for PFAS Treatment Systems (IFQ-26-001)

ORANGE COUNTY WATER DISTRICT
INVITATION FOR QUOTES
IFQ-26-001
FOR
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION,
AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
ISSUED: October 12, 2026
QUOTES DUE:
November 3, 2026 by 10:00 AM PT

TABLE OF CONTENTS
Section Page
1. Introduction ......................................................................................................... 1
2. Solicitation Schedule ......................................................................................... 1
2.1. Questions Concerning Invitation for Quotes ................................................... 1
2.2. Deadline for Quotes ........................................................................................... 2
2.3. Pre-Submittal Activities ..................................................................................... 2
3. Project Background and Description ............................................................... 3
4. Scope of Work .................................................................................................... 3
5. General Information ........................................................................................... 3
6. Elements of Quote .............................................................................................. 4
6.1 Title Page............................................................................................................. 4
6.2 Cover Letter ........................................................................................................ 4
6.3 Price Quote ......................................................................................................... 4
6.4 Contractor License and DIR Contractor Registration, Prevailing Wage
Laws Compliance ............................................................................................... 4
6.5 OCWD Contractor Safety Program ................................................................... 5
6.6 Safety Manuel ..................................................................................................... 5
6.7 Statement of Insurance Compliance ................................................................. 5
6.8 OCWD Standard Agreement .............................................................................. 5
6.9 Billing .................................................................................................................. 5
6.10 Conflict of Interest .............................................................................................. 6
7. Quote Submission Requirements ..................................................................... 6
7.1. Quote Submittal Procedures ............................................................................. 6
7.2. Quote Preparation Costs ................................................................................... 6
8. Selection Process ............................................................................................... 6
9. Special Conditions ............................................................................................. 7
9.1. Reservations ....................................................................................................... 7
9.2. Public Records ................................................................................................... 7
9.3. Right to Cancel or Revise .................................................................................. 7
9.4. Additional Information ....................................................................................... 7
9.5. Public Information .............................................................................................. 7
9.6. Equal Employment Opportunity and Affirmative Action
Requirements ...................................................................................................... 7
List of Exhibits:
Exhibit A: Scope of Services and Cost Quote Sheet
Exhibit A-1: Scope of Services
Exhibit A-2: Cost Quote Sheet
Exhibit B: Services Agreement
Exhibit C: OCWD Contractor Safety
Exhibit C-1: OCWD Contractor Environmental Health & Safety Handbook
Exhibit C-2: OCWD Contractor Safety Program
List of Attachments:
Attachment No.1: IFQ Submittal Checklist
Orange County Water District TOC ii
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026

OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
DISPOSAL FOR PFAS TREATMENT SYSTEMS
The Orange County Water District ("OCWD" or "District") is seeking cost quotations from
qualified and experienced firms to provide virgin Ion Exchange (IX) resin media and
installation at new sites or resin media replacement and disposal of spent resin at current
operating sites within north and central Orange County. Bidders are encouraged to
carefully review this IFQ in its entirety prior to submitting their quotes. Failure to submit
information in accordance with these requirements and procedures may be cause for
disqualification.
1. Introduction
OCWD is an internationally recognized leader in the water industry that was formed in
1933 by the California State Legislature which entrusted OCWD to guard and protect the
region's groundwater basin and limited water supply. OCWD's mission is to provide a
reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California's greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world's
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
For the purpose of this IFQ, the term "Bidder" shall refer to any entity submitting a quote
in response to this IFQ, and the term "Contractor" shall refer to the successful Bidder
selected for the contract subject to this IFQ.
2. Solicitation Schedule
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested bidders.
IFQ Issued Monday, October 12, 2026
Questions Due Date Thursday, October 15, 2026 by 12:00 PM PT
Quotes Due Tuesday, November 3, 2026 by 10:00 AM PT
Agreement Award Date December 2026
2.1. Questions Concerning Invitation for Quotes
All questions regarding the IFQ must be submitted in writing before the deadline due date
of Thursday, October 15, 2026 by 12:00 PM PT. All questions must be titled "Question
- IFQ-26-001 Ion Exchange Resin Procurement". Responses to questions received
from prospective bidders will be formally documented in a Question and Answer (Q&A)
table that will be posted on the OCWD website: https://www.ocwd.com/working-with-
us/IFQ-contracts/. The Q&A table will be updated regularly as questions are received from
prospective bidders. Questions received after the questions due date will not be
considered.
Orange County Water District
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026
Page 1 of 7

OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
DISPOSAL FOR PFAS TREATMENT SYSTEMS
Attention: Ashlie Palamara, Contracts Administrator
Email: procurement@ocwd.com
2.2. Deadline for Quotes
Quotes may can be emailed or mailed to OCWD.
For emailed quotes, the emailed quote must be sent to procurement@ocwd.com and be
received by OCWD no later than Tuesday, November 3, 2026 by 10:00 AM PT or such
later time that OCWD may announce by an addendum at any time prior to the quote
deadline. The email subject shall be titled "Quote for IFQ-26-001 Ion Exchange Resin
Procurement" and the body of the email shall include the name, company name, and
address of the bidder.
For mailed quotes, one (1) hard copy and one (1) electronic flash drive of the quote must
be received in a sealed envelope by OCWD no later than Tuesday, November 3, 2026
by 10:00 AM PT or such later time that OCWD may announce by an addendum at any
time prior to the quote deadline. The envelope shall be plainly marked on the exterior
"Quote for IFQ-26-001 Ion Exchange Resin Procurement" and with the name, company
name, and address of the bidder.
Mailed quotes must be mailed or delivered in person or via courier services at the District
office listed below. To deliver submittal packages in person or via courier, please notify
the guard at the main gate for quote drop off. Sealed envelopes will be timestamped upon
receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Ashlie Palamara, Contracts Administrator
Address: 18700 Ward Street
Fountain Valley, CA 92708
It is the Bidder's responsibility to ensure that quotes are received prior to the submittal
deadline. Quote packages should also include all signed Acknowledgment of Addendum
forms that may be issued by OCWD as part of this IFQ process, as further described
below. Quotes received after the deadline will not be considered under any
circumstances. FAXED SUBMISSIONS WILL NOT BE ACCEPTED. OCWD will not be
responsible for the proper identification and handling of any quotes submitted incorrectly.
Only responses properly submitted to OCWD will be considered. OCWD reserves the
right to reject any and/or all responses received. There will be no formal opening of the
quotes.
2.3. Pre-Submittal Activities
The District reserves the right to revise the IFQ prior to the date the Quote submittal
deadline and reserves the right to issue a written Addendum or Addenda to provide further
clarification or make revisions or corrections to the IFQ. All Addenda will be issued via
Orange County Water District
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026
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OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
DISPOSAL FOR PFAS TREATMENT SYSTEMS
https://www.ocwd.com/working-with-us/RFP -contracts/ for all interested Bidders. If an
Addendum is necessary within 72 hours of the Quote submittal deadline, or for any other
reason deemed appropriate by the District, the District, at its discretion, reserves the right
to extend the Quote submittal deadline.
Any Addendum issued must be acknowledged by the Bidder by signing and submitting
the "Acknowledgment of Addendum" form that will be provided with each Addendum. All
Acknowledgment of Addendum forms must be submitted to OCWD as part of Quote
package that is submitted by the Quote submittal deadline. Failure to acknowledge any
Addenda may result in the Quote being considered nonresponsive and subject to
rejection.
The Bidder shall be responsible for ensuring that its Quote reflects any and all Addenda
issued by the District prior to the submittal due date. Therefore, the District recommends
that prospective bidders check the OCWD website periodically for this IFQ prior to making
their submission.
3. Project Background and Description
OCWD has built treatment plants for approximately half of the wells within the District
identified as needing treatment to remove Per- and Polyfluoroalkyl Substances (PFAS).
The purpose of the water treatment plants is to remove PFAS, more specifically
perfluorooctanoic acid (PFOA) and perfluorooctane sulfonate (PFOS), from drinking
water supplied via groundwater wells. OCWD continues to perform pilot testing of several
media products for PFOA and PFOS removal. Due to its superior performance during
piloting, OCWD has used Amberlite PSR2-Plus in all the Producers' ion-exchange
treatment plants the District has constructed. This resin has continued to perform well for
Producers' PFAS treatment facilities. The project will be set up as multi-year Agreement
to provide resin to the Producers for both new construction fills and replacement fills and
call upon and pay for those fills as needed.
4. Scope of Work
The selected Contractor shall provide virgin Ion Exchange (IX) resin media and
installation at new sites or resin media replacement and disposal of spent resin at current
operating sites within north and central Orange County as described in Exhibit A,
attached at the end of this IFQ.
5. General Information
As more particularly set forth in the Services Agreement attached as Exhibit B, the
selected Contractor shall be required to provide quality service in accordance with
industry standards and contractor safety. The firm must demonstrate experience with the
type of anticipated work and must be dependable and have the ability to perform all
services in a timely manner upon the request(s) from the District or the District's
authorized representative. All work shall comply with the requirements of federal, state,
and local laws, and District policies.
Orange County Water District
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026
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OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
DISPOSAL FOR PFAS TREATMENT SYSTEMS
6. Elements of Quote
To provide a degree of consistency in the review of the written Quotes, Bidders are
required to include the following content in their Quotes. The information required below
will be used to evaluate each Quote for responsiveness. Quotes may be deemed
nonresponsive if they do not respond to all areas specified below.
Quotes shall be prepared simply and economically, providing a straightforward and
concise description of how the Quote has satisfied all the requirements of this IFQ.
Emphasis shall be on completeness and clarity of content with sufficient detail to allow
for accurate evaluation and comparative analysis. Excessive or irrelevant materials will
not be favorably received.
The following subsections describe the contents required in the Quote. The Quote shall
be of such scope and depth to sufficiently describe and demonstrate the Bidder's
understanding of and approach to the project.
6.1 Title Page
The Bidder should identify the IFQ title, name and title of the firm's contact person,
address, telephone number, fax number, email address, and date of Quote submission.
6.2 Cover Letter
A principal of the Bidder authorized to commit the Bidder to the requirements of the IFQ
must sign the cover letter. The letter should identify a contact person (name, e-mail
address, and phone number) for future communication during the selection process. And
shall also discuss the Bidder's commitment to providing high quality services, describe
the firm's understanding and approach to the services, and its ability to perform the
requirements of this IFQ. Include a brief background of the firm including history, types of
services provided, number of employees, number of offices and locations with staff size
and disciplines, and any other relevant information that may be useful in determining the
firm's qualifications to provide the services described in this IFQ.
6.3 Price Quote
Please complete the Cost Quote Sheet that is attached in Exhibit A-2 for the Scope of
Work. It is expected that the indicated rates will remain in effect for the duration of the
Services Agreement term unless otherwise specified and approved by OCWD.
6.4 Contractor License and DIR Contractor Registration, Prevailing Wage Laws
Compliance
Bidders must be registered with the DIR pursuant to the requirements of Sections 1725.5
and 1771.1 of the California Labor Code prior to submitting a Quote. The Bidder must
provide their DIR reference number and expiration date.
Orange County Water District
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026
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OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
DISPOSAL FOR PFAS TREATMENT SYSTEMS
Bidders shall include an express statement asserting that the Quote was prepared taking
into account all applicable Prevailing Wage Laws and that the Bidder agrees to comply
with all such laws applicable to the work.
6.5 OCWD Contractor Safety Program
The Bidder is required to review, complete, sign and submit the following documents:
* Contractor Environmental Health and Safety Agreement form, attached at the
end of Exhibit C-1
Appendix B: Contractor Required Information Form, attached in Exhibit C-2, must be
completed in its entirety, and signed and submitted with the Quote
6.6 Safety Manuel
Contractor must include in their Quote a copy of its safety manual that meets
requirements for their injury and illness prevention program. The selected Contractor shall
submit to OCWD Bidder's Quality Control Plan, in hard-copy or electronic copy upon
award of a Services Agreement.
6.7 Statement of Insurance Compliance
Bidder shall provide a statement that it will meet the insurance requirements that are
listed, attached hereto as Exhibit B. OCWD will request the insurance forms and
associated documentation when OCWD provides notice that the Services Agreement is
awarded.
6.8 OCWD Standard Agreement
Bidders shall provide a statement that the Bidder accepts OCWD's form of Services
Agreement attached hereto as Exhibit B. Bidders responding to this IFQ must be
prepared to proceed with the Services Agreement in substantially the form provided, with
minor non-substantive changes in OCWD's sole discretion. OCWD retains full discretion
to rescind the proposed Services Agreement award to a Bidder who fails to comply with
this requirement, and to exclude the Bidder from future procurement where applicable.
The Services Agreement shall be executed by the Contractor within ten (10) calendar
days of receipt of OCWD's Notice of Intent to Award letter to the Contractor.
6.9 . Billing
Bidders shall provide a statement that it will meet the minimum requirements specified in
this Section.
OCWD will provide reporting requirements to the selected Contractor, and the selected
Contractor shall prepare invoices that comply with the requirements. Failure to satisfy the
reporting requirements may result in rejection, payment delay, or short pay of the invoices
submitted to OCWD for payment. At a minimum, invoices shall include the Services
Agreement Number and Purchase Order Number (PO). It shall be the responsibility of the
Orange County Water District
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026
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OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
DISPOSAL FOR PFAS TREATMENT SYSTEMS
Contractor and any subcontractor performing work on the project to comply with its
obligation under the certified payroll reporting requirement by the DIR. Payment for the
work will be withheld until the DIR reporting is up to date.
6.10 Conflict of Interest
Bidders shall provide a statement that the Bidder, individuals employed by the Bidder, or
firms employed by or associated with the Bidder, do not have a conflict of interest under
applicable law with OCWD or the project. The Bidder shall exercise reasonable efforts to
prevent any actions or conditions that could result in a conflict of interest and shall include,
but is not limited to, establishing precautions to prevent its employees or agents from
making, receiving, providing in, or offering gifts, entertainment, payments, loans, or other
considerations which could be deemed to appear to influence individuals to act contrary
to the best interest of the District. If a potential conflict of interest is identified in any form,
the Bidder shall inform the District immediately. Bidders are subject to disqualification on
the basis of a conflict of interest as determined by OCWD. Submission of a Quote serves
as an affirmation by the Bidder that it does not have a conflict of interest with OCWD or
the Project.
7. Quote Submission Requirements
7.1. Quote Submittal Procedures
It is the Bidder's responsibility to ensure that Quotes are received prior to the submittal
deadline. Quote packages should also include all signed Acknowledgment of Addendum
forms that may be issued by OCWD as part of this IFQ process, and all other items
required by the IFQ.
The District will not be responsible for the proper identification and handling of any Quotes
submitted incorrectly. Late Quotes, late modifications, or late withdrawals will not be
considered under any circumstances. Faxed Quotes will not be accepted. There will be
no formal opening of the received Quotes
7.2. Quote Preparation Costs
This solicitation does not commit the District to award any work nor to pay any costs
incurred from the preparation of Quotes. Bidders will be solely responsible for all costs
and expenses incurred during the selection process, even in cases where the Bidder is
selected for award.
8. Selection Process
The lowest responsive and responsible Bidder will be awarded the Purchase Order in
accordance with applicable laws and OCWD's Policies and Procedures. OCWD reserves
the discretion to (i) decline to award any Purchase Order, (ii) reject any or all Quotes
deemed by OCWD to be non-responsive or to be submitted by a non-responsible Bidder,
Orange County Water District
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026
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OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
DISPOSAL FOR PFAS TREATMENT SYSTEMS
and/or (iii) reject all Quotes and readvertise the project pursuant to any procurement
method permitted by applicable law and OCWD's Policies and Procedures.
9. Special Conditions
9.1. Reservations
This IFQ does not commit the District to award a contract, to defray any costs incurred in
the preparation of a Quote pursuant to this IFQ, or to procure or contract for any work.
OCWD reserves the discretion to (i) decline to award any Purchase Order, (ii) reject any
or all Quotes deemed by OCWD to be non-responsive or to be submitted by a non-
responsible Bidder, and/or (iii) reject all Quotes and readvertise the project pursuant to
any procurement method permitted by applicable law and OCWD's Policies and
Procedures.
9.2. Public Records
All Quotes submitted in response to this IFQ become the property of the District and are
public records and as such may be subject to public review regardless of whether any
material in such Quotes is labelled as confidential, privileged, or proprietary, or otherwise
protected.
9.3. Right to Cancel or Revise
The District reserves the right to cancel or revise, for any or no reason, in part or in its
entirety, this IFQ including but not limited to: solicitation schedule, submittal date, and
submittal requirements. If the District cancels or revises the IFQ, the District will issue an
Addendum on its website. Posting the Addendum on the District's website will be the only
notification to Bidders. It is the Bidder's responsibility to check the OCWD website
periodically prior to making their quote submission.
9.4. Additional Information
The District reserves the right to request additional information and/or clarifications from
any or all Bidders.
9.5. Public Information
Bidders shall not disclose to any third party any of the information provided by OCWD in
connection with the project or this IFQ absent express prior written approval of OCWD.
Requests for public records should be directed to OCWD for processing in compliance
with applicable law.
9.6. Equal Employment Opportunity and Affirmative Action Requirements
Bidders shall provide a Statement of Equal Employment Opportunity/Affirmative Action.
The selected Contractor and each subconsultant/subcontractor shall not discriminate in
the employment of persons on the work because of race, religious creed, color, national
Orange County Water District
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October 12, 2026
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OCWD IFQ-26-001- ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND
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origin, ancestry, physical handicap, medical condition, marital status, sexual preference
or sex of such persons except to the extent permitted by Section 12940 of the California
Government Code. The selected Contractor is expected to maintain policies similar to
those of the District regarding equal employment opportunities and affirmative action as
set forth in the District's Administrative Policies.
Orange County Water District
ION EXCHANGE RESIN PROCUREMENT, INSTALLATION, AND DISPOSAL FOR PFAS TREATMENT SYSTEMS
IFQ-26-001
October 12, 2026
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