IFB 26041Z Chrysler Pacifica Select or Acceptable Equal

AD # 5/5 & 5/7 INVITATION FOR BID
IFB #26041Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
CHRYSLER PACIFICA SELECT OR ACCEPTABLE EQUAL
For Further Information Contact: Date: May 5, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 3:00 P.M. local (Dayton OH) time on May 21, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a Chrysler Pacifica Select
or Acceptable Equal - with firm pricing from June 1, 2026, to May 31, 2027, and one option to renew at the City of
Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26041Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Vendors are not required to quote on every line item. Purchase orders may be issued and/or amended throughout the year as required
by the various City divisions. Price quoted shall remain firm for the period of June 1, 2026 through May 31, 2027. At the City's
discretion, this agreement may be renewed for an additional 12-month period (June 1, 2027 through May 31, 2028) at identical rates,
terms, and conditions. Pricing shall apply only to the specific vehicle configuration, trim level, and model year identified in this bid. In
the event of a manufacturer model year change or MSRP adjustment during the term of the agreement, pricing may be adjusted only
to reflect documented manufacturer changes and must be supported by official OEM documentation. Any requested price increase
for renewal shall not exceed two percent (2%) of the original bid, unless otherwise approved in writing by the City. All requests for
renewal price increases must be accompanied by supporting documentation that clearly provides a detailed justification. The City
reserves the right to accept updated pricing, require confirmation of pricing continuity, or cancel the order without penalty if pricing
or specifications materially change. Failure to comply with these terms may result in bid rejection.
CHRYSLER PACIFICA SELECT OR ACCEPTABLE EQUAL
(ORDER BANK OPTION)
(Per Specifications Attached)
1. 1 Each Chrysler Pacifica Select or Acceptable Equal
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ____________________
ORDER BANK PRICING TERMS
Price to remain firm for the period from June 1, 2026 through May 31, 2027?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
June 1, 2027 through May 31, 2028?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

IFB #26041Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
CHRYSLER PACIFICA SELECT OR ACCEPTABLE EQUAL
(ON THE LOT - FAST TRACK OPTION)
(Per Specifications Attached)
2. 1 Each Chrysler Pacifica Select or Acceptable Equal
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ___________________
ON-THE-LOT PRICING TERMS
Price to remain firm for the period from June 1, 2026 through May 31, 2027?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
June 1, 2027 through May 31, 2028?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. ____________________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_________________________________________________
wise stated. (Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No.__________________________

IFB #26041Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26041Z Part 1, IFB No.
26041Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB 26041Z - CHRYSLER PACIFICA SELECT OR ACCEPTABLE EQUAL
Time: May 21, 2026 03:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/76789875222?pwd=9FL4TcaaR5haEpMo3Rf77rM66abPqi.1
Meeting ID: 767 8987 5222
Passcode: 7MQKqb

IFB #26041Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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City of Dayton
Fleet Management
Specifications for Chrysler Pacifica Select or Acceptable Equal
General Conditions & Instructions to Bidders
This section outlines the requirements, conditions, and procedures for bidding on fleet asset purchases for the City of
Dayton. Bidders must carefully review and comply with all provisions to ensure their bid is considered responsive.
Bidding Instructions
Bidders must provide new and unused equipment that meets the City of Dayton's design, construction, and operational
requirements as outlined in these specifications. Responses to all specification fields are required to avoid proposal
rejection. Failure to respond to any required fields may result in disqualification.
Bidders are responsible for supplying a complete unit with all standard features included in the manufacturer's latest
model in current production. All equipment must comply with all applicable Federal, State, and Local regulations,
including but not limited to design requirements, noise levels, brakes, lights, and safety standards.
The specifications listed in this document represent minimum requirements. If a manufacturer's standard equipment
does not fully comply with these requirements but can be modified to meet specifications, such modifications must be
clearly documented and submitted in writing with the bid. Unless otherwise stated, all equipment must be installed by
the Original Equipment Manufacturer (OEM).
Non-OEM installations require written approval from the City of Dayton and must be accompanied by supporting
literature submitted with the bid. The City of Dayton reserves the right to waive minor technicalities, reject any or all
bids, and accept the bid that is determined to be in the best interest of the City.
Bidding Restrictions
Bids will only be accepted from dealers located within the State of Ohio. Bidders must be direct employees of the
dealership submitting the bid. Third-party bids will not be considered.
All bidders must have the ability to enter orders directly into the manufacturer's order bank without any third-party
involvement. Proof of this capability, along with proof of dealership employment and location, must be included in the
bid submission.
The dealership's sales representative responsible for the bid must be present onsite during vehicle delivery. A hard
paper copy invoice must be provided at the time of delivery.
Warranty
Bidders must guarantee that all manufacturer warranty services will be honored at authorized and franchised dealer
service centers located within the State of Ohio. Warranty service must be
available at one or more authorized service locations reasonably accessible to the City of Dayton for the duration of
the warranty period.
The bid must include detailed warranty service contact information, including the company name(s), service
location(s), and contact person(s). Failure to provide adequate warranty service availability or required documentation
may result in bid rejection.
Warranty acceptance is subject to the approval of the Fleet Manager and will be a key factor in determining the lowest
and best bid. A warranty certificate or card must be supplied with the vehicle at the time of delivery.

Delivery
The successful bidder coordinates the unit's transportation and insurance until delivery to the City of Dayton, Division
of Fleet Management at 1010 Ottawa Street, Dayton, Ohio 45402.
Time is of the essence. Delivery requirements shall be based on the method of vehicle acquisition. Vehicles available
from existing dealer inventory at the time of order ("on-the-lot" vehicles) must be delivered within ninety (90)
calendar days after receipt of a purchase order. Vehicles ordered through a manufacturer's order bank must be
delivered within one hundred twenty (120) to one hundred fifty (150) calendar days after receipt of a purchase order,
subject to manufacturer production schedules. Bidders must clearly identify in their bid whether vehicles are offered as
on-the-lot inventory or order bank units. Delivery time may be considered in bid evaluation and shall be a contractual
obligation. Extensions to delivery timelines may be considered only for documented manufacturer delays beyond the
bidder's control and must be approved in writing by the City. Failure to meet the applicable delivery requirements
may result in remedies as provided in the contract.
To ensure readiness for operation, all vehicles must be delivered with the fuel tank at least 14 full.
Exceptions & Alternative Equipment
Any deviations from these specifications must be fully documented and submitted in writing with the bid. The City of
Dayton reserves the right to accept or reject any alternative equipment if it is determined that the alternative is not in
the City's best interest.

Vehicle Specifications - Chrysler Pacifica Select or Equal
City of Dayton - Division of Fleet Management
General Vehicle Description
The unit shall be a 2026 or 2027 Chrysler Pacifica Select or approved equal, equipped as specified below. Vehicle
must be new, unused, and current model year production.
Any proposed approved equal must meet or exceed all functional requirements outlined in these specifications.
At a minimum, any approved equal must include:
* Second- and third-row seating that folds or stows to provide a flat or near-flat cargo area
* Seating system that allows for conversion between passenger and cargo configurations without removal of seats
* Cargo area that provides comparable utility for municipal fleet operations
All proposed equal units must be fully documented in the bid submission and are subject to approval by the City of
Dayton.
Specification Category
Model Year
2026 or 2027
Make / Model
Chrysler Pacifica Select or approved equal
Powertrain
* Engine: 3.6L V6 24V VVT with Stop/Start
* Transmission: 9-Speed Automatic
Exterior Features
* Exterior Color: Bright White Clear-Coat Exterior Paint
* Wheels: 17-Inch x 7.0-Inch Aluminum Wheels
* Tires: 235/65R17 BSW All-Season Tires
* All additional exterior features shall be standard manufacturer equipment
Interior Features
* Seating: 8-Passenger Seating Configuration (Required)
* Seat Type: Caprice Leatherette Bucket Seats
* Seat Inserts: Black
* Infotainment: Uconnect(R) 5 with 10.1-Inch Touchscreen Display
* All additional interior features shall be standard manufacturer equipment

Safety & Convenience Features
* Safety Sphere Package (Required) including:
o 360 degrees Surround View Camera System
o ParkSense(R) Front and Rear Park Assist
* All other safety and driver assistance features shall be standard manufacturer equipment
General Equipment Requirement
Vehicle shall be furnished with all standard features as provided by the manufacturer, except as modified above. No
additional options, packages, or dealer-installed accessories shall be included unless specifically requested.
Warranty
The vehicle shall be covered by the manufacturer's standard warranty, at a minimum:
* 3-Year / 36,000-Mile Bumper-to-Bumper Warranty
* 5-Year / 60,000-Mile Powertrain Warranty
* 5-Year / 60,000-Mile Roadside Assistance
Warranty service must be available through authorized dealers located within the State of Ohio. Complete warranty
documentation shall be provided at time of delivery.
Delivery
Delivery shall be made to:
City of Dayton - Division of Fleet Management
1010 Ottawa Street
Dayton, Ohio 45402
* On-the-lot vehicles: Delivery within 90 calendar days
* Order bank vehicles: Delivery within 120-150 calendar days
Vehicle shall be delivered fully assembled, serviced, and ready for operation, with a minimum of
14 tank of fuel.
Cargo Area Configuration - Bidder Explanation
For any proposed approved equal, the bidder shall provide a detailed explanation of the vehicle's cargo area
configuration and seating stowage system.
The explanation shall include, at a minimum:
* Description of how the second- and third-row seats fold, stow, or otherwise convert to create cargo space
* Whether seats fold flat into the floor, fold forward, or require removal, and the process required
* Total usable cargo area dimensions (length, width, and height) with seats stowed
* Any obstructions, gaps, or uneven surfaces that may impact cargo use
* Time and effort required to convert from passenger configuration to cargo configuration
* Photos, diagrams, or manufacturer literature demonstrating the cargo configuration

The intent is to ensure the proposed vehicle provides a functional, flat, and usable cargo area comparable to the
specified unit.
Failure to provide sufficient detail may result in the bid being deemed non-responsive. Description of cargo area
configuration:
Optional Equipment
LED Warning Light System - Four Corner Strobes
Cost Per Unit: $________________________
The vehicle shall be equipped with an amber LED strobe light system mounted at all four (4) corners of the vehicle to
provide maximum visibility.
* Lights shall be LED type, low-profile, and weather-resistant
* Placement shall include front and rear corners (grille/bumper or equivalent mounting locations)
* System shall be wired so that one (1) dash-mounted switch activates the entire system
* Flash pattern wire shall be installed, labeled, and accessible behind the dash, but not available to the operator
* Installation shall be clean, professional, and integrated with vehicle electrical system
* All wiring shall be properly loomed, secured, and protected
Comply: Yes No
Description of system proposed: