IFB 26-015 WWT-156 Replacement of Influent Screw Pumps at N. Regional WWTP

City of Shreveport
Solicitation Form for Water and Sewerage
INVITATION FOR BID (IFB) #26-015
WWT-156 REPLACEMENT OF INFLUENT SCREW PUMPS AT N. REGIONAL
WWTP
INDEX OF BID FORMS Page Numbers
Bid Invitations (Do not return with bid) 2
Bid Form (COS BID FORM #1) 3-5
Bid Bond Form (COS BID FORM #2) 6
Corporate Resolution or Written Evidence (see Page 22 for example of Corporate Resolution) -------
NOTE: ALL OF THE REQUIRED COS BID FORMS LISTED ABOVE MUST BE RETURNED WITH BID. IF ANY OF THE
REQUIRED INFORMATION IS NOT PROVIDED, THEN YOUR BID WILL NOT BE CONSIDERED OR ACCEPTED.
INDEX OF REFERENCE ITEMS INCLUDED HEREIN
All information listed below should not be returned with your bid. It shall remain part of the bid by reference only.
Special Instructions/Provisions 7-11
Standard Contract 12-23
Contractor Agent Forms 24-28
Fair Share Requirements 29-40
Insurance & Bond Requirements 41-44
Adjudicated Property Affidavit 45
Felony Conviction/E-Verify Affidavit 46
Format for the Return Envelope 47
Scope 48
EXHIBITS
Technical Specifications, Plans, and Details 258 Pages
INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE
SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH
THOSE LISTED HEREIN. THE MORE STRINGENT WILL APPLY.
1.0 Standard Specifications for Infrastructure Improvements 2021 Edition & Standard Plans for Infrastructure Improvements 2015
Edition. These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/20083/2021-
Standard-Specifications & www.shreveportla.gov/DocumentCenter/View/5567.
2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will
no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City)
book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at
www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public
use computers that are available at the Shreve Memorial Library or at most library branches.
3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, must be furnished within five (5) working days after the City executed
contract is picked up by the prime contractor.
4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.
Revised 06/20/25
Page 1 of 48

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID
March 10, 2026
DATES ADVERTISED: March 17, 2026 DATE POSTED: March 10, 2026
March 24, 2026
DO NOT RETURN THIS PAGE- FAXED OR EMAILED BIDS NOT ACCEPTED
INVITATION FOR BID (IFB)
BIDS MUST BE DELIVERED TO:
City of Shreveport
City of Shreveport
OR GO TO
Office of the Purchasing Agent
Renee Anderson, Purchasing Agent Government Plaza-Suite 610 BIDNETDIRECT.COM TO
MBA, CPPO, CPPB, NIGP-CPP 505 Travis Street SEND ELECTRONIC
Shreveport, LA 71101-3042 BID
BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: April 7, 2026 THEN PUBLICLY OPENED
THIS IS NOT AN ORDER Bid Number IFB 26-015
BID TITLE: WWT-156 REPLACEMENT OF INFLUENT SCREW PUMPS AT N.
REGIONAL WWTP
PREBID CONFERENCE: NON-MANDATORY PRE-BID MEETING
Microsoft Teams Meeting
Wednesday, March 18, 2026 at 10:00 a.m. (CST)
Meeting ID: 250 943 908 913 41
Passcode: K37YE6TT
EMAIL
kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408
QUESTIONS TO:
BID BOND IS REQUIRED. See attached format. Designers Estimate: $3,108,000.00
Bids received after the time specified for opening cannot be considered for an award.
Louisiana State Licensing Board for Contractors Project Classification:
Municipal and Public Works Construction
Only Required when Total Bid is $50,000 or more.
Number of signs to be provided and installed by the contractor: N/A Number of Days: 450 Calendar days
CONSTRUCTION BID REQUIREMENTS
For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then your
bid must be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top right of
the page. If you have any questions, please call Renee Anderson at 318-673-5450.
ELECTRONIC BIDS/BID NOTICES
The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and
receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option
to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.
To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or
completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,
provide your state contractor's license number when the bid with alternates amounts to $50,000 or more. To request copies of
bids by e-mail, send your request to kimberly.floyd@shreveportla.gov.
Important- If you consider the specifications as restrictive or have a problem with this document, please
contact the Purchasing Agent at least five days before the bid opening at (318) 673-5450
Page 2 of 48

LOUISIANA UNIFORM PUBLIC WORK BID FORM - COS Form #1
TO: City of Shreveport BID FOR: IFB 26-015
Office of the Purchasing Agent WWT-156 Replacement of Influent Screw Pumps at________
Government Plaza, Suite 610 N. Regional WWTP__________________________________
Shreveport, LA 71101-3042 Deposit/Fee for Plans/Specs (Paper): N/A
(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)
The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools,
appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and
completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:
Cothren, Graff, Smoak Engineering, Inc. and dated: 02/20/26
(Owner to provide name of entity preparing bidding documents.)
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the
Designer has assigned to each of the addenda that the Bidder is acknowledging) .
TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated "Base
Bid" * but not alternates) the sum of:
Dollars ($ )
ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices
designated as alternates in the unit price description.
Alternate No. 1 (ADD: Replace Influent Screw Pump #2, Including Motor, Drive and Automatic Oiler System) for the lump sum of:
Dollars ($ )
Alternate No. 2 (ADD: Replace Influent Screw Pump #3, Including Motor, Drive & Automatic Oiler System) for the lump sum of:
Dollars ($ )
Alternate No. 3 (ADD: Replace Influent Screw Pump #1, Including Motor, Drive & Automatic Oiler System) for the lump sum of:
Dollars ($ )
NAME OF BIDDER:
ADDRESS OF BIDDER:
LOUISIANA CONTRACTOR'S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:
DATE:
THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC
WORK BID FORM:
* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be
included with the form. The number of unit prices that may be included is not limited and additional sheets may be
included if needed.
** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the
public work as prescribed by LA R.S. 38:2212(B)(5).
BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218(A) attached to
and made a part of this bid. (Current as of 10/16/19)
Page 3 of 48

LOUISIANA UNIFORM PUBLIC WORK BID FORM
UNIT PRICE FORM
TO: City of Shreveport BID FOR: IFB 26-015 ______
Office of the Purchasing Agent WWT-156 Replacement of Influent Screw
Government Plaza, 505 Travis St., Suite 610 Pumps at N. Regional WWTP__________
Shreveport, LA 71101 COS Bid Form #1
(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)
UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and
only in figures.
DESCRIPTION: Base Bid or Alt.# ___REPLACE INFLUENT SCREW PUMPS #4, #5, #6, INCLUDING MOTORS, DRIVE, AND AUTOMATIC OILER SYSTEMS
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
1 1 L.S.
Base Bid or Alt.# ___REPLACE ELECTRICAL DISCONNECT MOUNTING POSTS WITH NEW STAINLESS-STEEL FABRICATIONS (FOR ALL 6 PUMPS
DESCRIPTION:
& OILER CONTROL PANELS)
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
2 1 L.S.
DESCRIPTION: Base Bid or Alt.# ___CLEAN THE INFLUENT PUMP EFFLUENT CHAMBER
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
3 1 L.S.
DESCRIPTION: Base Bid or Alt.# ___MISCELLANEOUS CONSTRUCTION ITEM
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
4 1 L.S. $150,000.00 $150,000.00
DESCRIPTION: Base Bid or Alt.# ___MOBILIZATION
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
1202 (1) 1 L.S.
DESCRIPTION: Base Bid or Alt.# ___CONSTRUCTION SCHEDULE SUBMITTAL PROGRESS
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
4310 (1) 1 L.S. $10,000.00 $10,000.00
DESCRIPTION: Base Bid or Alt.# ___AS-BUILT DRAWINGS
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
4720 (1) 1 L.S. $3,000.00 $3,000.00
Wording for "DESCRIPTION" is to be provided by the Owner.
All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.
Page 4 of 48

LOUISIANA UNIFORM PUBLIC WORK BID FORM
UNIT PRICE FORM
TO: City of Shreveport BID FOR: IFB 26-015 ____________
Office of the Purchasing Agent WWT-156 Replacement of Influent Screw
Government Plaza, 505 Travis St., Suite 610 Pumps at N. Regional WWTP __________
Shreveport, LA 71101 COS Bid Form #1 ______
(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)
UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and
only in figures.
DESCRIPTION: Base Bid or Alt.# _1_ ADD: REPLACE INFLUENT SCREW PUMP #2, INCLUDING MOTOR, DRIVE, AND AUTOMATIC OILER SYSTEM
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
A1.1 1 L.S.
DESCRIPTION: Base Bid or Alt.# _2_ ADD: REPLACE INFLUENT SCREW PUMP #3, INCLUDING MOTOR, DRIVE, AND AUTOMATIC OILER SYSTEM
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
A2.1 1 L.S.
DESCRIPTION: Base Bid or Alt.# _3_ ADD: REPLACE INFLUENT SCREW PUMP #1, INCLUDING MOTOR, DRIVE, AND AUTOMATIC OILER SYSTEM
REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)
A3.1 1 L.S.
Wording for "DESCRIPTION" is to be provided by the Owner.
All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.
ITEM 4 "MISCELLANEOUS CONSTRUCTION ITEMS" IS A LUMP SUM PAY ITEM. ALL ITEMS PAID FOR UNDER THIS PAY ITEM SHALL
BE PRE-APPROVED BY THE PROJECT ENGINEER PRIOR TO THE PERFORMANCE OF ANY WORK. ALL COST RELATED ASPECTS,
INCLUDING LABOR & MATERIAL COSTS, WILL BE INCLUDED IN THE CHARGE FOR ITEMS SUBMITTED FOR PAYMENT UNDER THIS
BID ITEM. ITEM 4 TO BE INCLUDED IN YOUR BASE BID ON PAGE 3.
Page 5 of 48

COS BID FORM #2-Must use this Form if a Paper Bid
BID BOND
(For a paper bid, one original required of all Bidders with Power of Attorney attached. For an electronic
bid, an electronic bid bond or a paper bond will still be accepted if received before the bid opening)
Date:
KNOW ALL MEN BY THESE PRESENTS:
That of , as Principal,
and , as Surety, are
held and firmly bound unto the City of Shreveport, in the full and just sum of five (5%) percent of the total amount of
this bid, including all alternates, lawful money of the United States, for payment of which sum, well and truly be
made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally
firmly by these presents.
Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management
Service list of approved bonding companies as approved for an amount equal to or greater that the amount for
which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A -
rating in the latest printing of the A. M. Bests Key Rating Guide. If surety qualifies by virtue of its Bests listing, the
Bond amount may not exceed ten percent of policyholders surplus as shown in the latest A. M. Bests Key Rating
Guide.
Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is
signed by surety agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.
THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its
bid to the Obligee on a Contract for:
IFB 26-015 WWT-156 REPLACEMENT OF INFLUENT SCREW PUMPS AT N. REGIONAL WWTP
NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such
time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the
performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation
shall be void; otherwise, this obligation shall become due and payable.
PRINCIPAL (BIDDER) SURETY
BY: BY:
AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)
Page 6 of 48

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR WATER AND SEWERAGE
1.0 STATE CONTRACTORS LICENSE
1.1 On any public works bid submitted in the amount of $50,000 or more, the Contractor shall certify that he or she
is licensed under Louisiana Revised Statute 37:2150, et seq. and show his or her license number on the
outside of the bid envelope and on the bid schedule. In the case of an electronic bid, a contractor must
submit an authentic digital signature on the electronic bid accompanied by the contractor's license number,
when required.
1.2 The licensee shall not be permitted to bid or perform any type or types of work not included in the classification
under which the license was issued.
1.3 Any construction bid that does not require the contractor to hold an active license shall state EXEMPTION on
the bid envelope.
2.0 PERMITS, TAXES AND FEES
2.1 All Bids submitted must include the price of any business and professional licenses, permits, taxes and fees as
required by Federal, State or Local Government Agencies.
3.0 CLARIFICATION/SUBSTITUTION REQUESTS
3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as
listed on page two.
3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all
firms that have received the original Invitation for Bid.
3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will
be given consideration.
3.4 Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and
when issued will be on file in the Purchasing Agents office.
3.4.1 Addenda must be delivered to all prime bidders who have requested bid documents within twenty-four hours of
issuance either by fax, e-mail, or other electronic means or by hand and a copy shall be mailed to all prime
bidders who have requested bid documents. If the addendum cannot be transmitted by fax, e-mail, or other
electronic means or by hand, the bid opening shall be postponed by at least seven (7) working days. La. R.S.
38:2212 (C)(2)(a).
3.4.2 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such
addenda.
3.4.3 The City shall not be legally bound by an addendum or interpretation that is not in writing.
3.4.4 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour
period (exclusive of holidays, Saturdays, and Sundays) before the scheduled bid opening then the opening of
bids shall be extended for at least seven but not more than twenty-one working days. (Louisiana R.S. 38:2212-
C-2).
3.4.5 It shall be the Bidders responsibility to make inquiry as to the Addenda issued.
4.0 BID BOND
4.1 An acceptable Bid Bond in the format as enclosed herein, Cashier's Check, or Certified Check payable to the
City of Shreveport, in an amount not less than five (5%) percent of the total bid including all additive alternates
must accompany the bid.
4.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days
after the opening of bids.
4.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.
4.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the city within ten (10) days after
the award of Bid.
5.0 PERFORMANCE/PAYMENT/MAINTENANCE BONDS
5.1 Acceptable Performance/Payment/Maintenance Bonds will be required of the successful bidder as follows:
Page 7 of 48

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR WATER AND SEWERAGE
5.2 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.
5.3 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.
5.4 When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall
be required.
6.0 AWARD CRITERIA
6.1 Award will be made to the lowest responsible and responsive bidder according to the criteria designated in the
Invitation for Bid.
6.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):
6.2.1 The quality of performance/workmanship of previous contracts, or references which attest to the specific
experiences of others.
6.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.
6.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract.
6.2.4 The City reserves the right to conduct on-site inspections of any bidder's facilities prior to award and the results
of said inspection will be considered by the City in determining bidders' capabilities of successfully administering
to this contract.
6.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.
6.2.6 The cost of maintenance and operational costs.
6.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work
required.
6.2.8 The timely completion of a project as stated in the bid.
6.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.
6.2.10 Product or parts inventory capability as it relates to a particular bid.
6.2.11 Results of product/equipment testing.
6.2.12 The warranty - Terms and Conditions.
6.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory
manner.
6.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable
of fulfilling proper liaison service with mechanical trades.
6.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.
6.2.16 A record of amicable relations with labor.
6.2.17 An adequate supply of construction equipment in good operating condition
6.3 ALTERNATES
6.3.1 If alternates are listed on the Bid Schedule, it is the intent of the City, if the City accepts any Alternates, to accept
them in the order in which they are listed in the bid form.
6.3.1.1 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted.
6.3.2 When alternates/options are requested, the City reserves the right to select the bid with or without these,
whichever will be in the best interest of the City.
6.4 AWARD
6.4.1 The Purchasing Division will make the award to one bidder.
7.0 REJECTION
7.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the
preparation of a bid, or to procure or contract for the articles of goods or service.
7.2 The City reserves the right to accept or reject any or all bids for just cause received as a result of this request
as permitted by LA R.S. 38:2214 (B).
Page 8 of 48

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR WATER AND SEWERAGE
7.3 The City of Shreveport reserves the right to declare any bid non-responsive in which the delivery/completion
time indicated is considered to delay the operation for which the item/work is intended, due to the
noncompliance of the BID SPECIFICATION.
8.0 REJECTION OF LOWEST BID
8.1 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the
lowest bidder, if in the best interest of the City of Shreveport.
9.0 DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 J- 1 & 2/ City of Shreveport Code of Ordinances Sec.
26-265)
9.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq.,
and/or debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent
for review by the City's Disqualification Review Board.
9.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may
request either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.
9.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.
9.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Engineer, Purchasing Agent
and the Director of Using Department.
9.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent
information has been considered.
9.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment
of liquidated damages.
10.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS
10.1 When the contract amount is $25,000 or more, the successful bidder will be furnished with the original and one
copy of the signed contract, with the original to be forwarded to the Parish Court House, by the Contractor, for
recording of the contract and all bonds by the Clerk of Court. Each change order to a contract which adds
an amount of ten percent or more of the original contract amount and which additional amount is at
least $10,000 or all change orders to a contract aggregating to an amount of twenty percent or more of
the original contract amount and which additional amount is at least $10,000 must be recorded at the
Parish Court House.
11.0 PUBLIC INSPECTION OF BIDS (La. R.S. 44:33 et seq./Attorney General's Opinion No. 95-155)
11.1 Bids will be in active use after the opening and therefore will not be available for public inspection until 72 hours
after the bid opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33).
12.0 BRAND NAMES (LA. R.S. 38:2212 F- 2 & 2295)
12.1 All plans and specifications for public works submitted by an architect or engineer shall include the following
provisions relating to equal brand products other than those specified:
12.1.1 The name of a certain brand, make, manufacturer, or definite specifications is to denote the quality standard of
the article desired, but does not restrict bidders to the specific brand, make, manufacturer, or specification
named. It is to set forth and convey to prospective bidders the general style, type, character, and quality of
article desired.
12.1.2 When in specifications or contract documents a particular brand, make of material, device, or equipment is
shown or specified, such brand, make of material, device, or equipment shall be regarded merely as a standard.
12.2 When in specifications or contract documents an architect or engineer specifies a particular brand, make of
material, device, or equipment, or equal thereto, he shall adequately identify said product by including,
minimally, the model or catalog number of the product.
12.3 If a potential supplier wishes to submit for prior approval a particular product other than a product specified in
the contract documents, he shall do so no later than seven working days prior to the opening of bids. Within
three days, exclusive of holidays and weekends, after such submission, the prime design professional shall
furnish to both the public entity and the potential supplier written approval or denial of the product submitted.
12.4 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to
determine what is considered an equivalent product on any and all projects in which they have been legally
employed to perform professional services.
Page 9 of 48

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR WATER AND SEWERAGE
13.0 PARTIAL PAYMENTS (RS 38:2248)
13.1 Partial payment will be made to the successful bidder as follows:
13.1.1 On or before the 15th of each month an invoice listing in detail the amount of each item of construction
completes in place and the amount of work performed will be furnished to the Architect or Engineer.
13.1.2 The Architect or Engineer will make written estimates of the items complete in place and the amount of work
performed in accordance with the contract during the current period of time between estimates.
13.1.3 From the total of the estimate so ascertained will be deducted an amount equivalent to ten (10%) percent
of the whole on projects of less than Five Hundred Thousand Dollars ($500,000) and five (5%) percent
of the whole on projects of Five Hundred Thousand Dollars ($500,000) or more, to be retained by the
City until after the completion of the entire contract in an acceptable manner, and the balance of the sum
equivalent to ninety (90%) percent/ninety-five (95%) percent of the whole, shall be certified by the Architect or
Engineer for payment. Estimates will be made monthly. LA R.S. 38:2248.A.
13.1.4 All public works contracts shall contain a clause stating that any punch list generated during a construction
project shall include the cost estimates for the particular items of work the design professional has developed
based on the mobilization, labor, material, and equipment costs of correcting each punch list item. The design
professional shall retain his working papers used to determine the punch list items cost estimates should the
matter be disputed later. The contracting agency shall not withhold from payment more than the value of the
punch list. Punch list items completed shall be paid upon the expiration of the forty-five-day lien period. The
provisions of this Section shall not be subject to waiver, nor shall these provisions apply to the Department of
Transportation and Development. LA R.S. 38:2248.B.
13.1.5 No estimates except final estimates will be made for a sum less than Five Hundred Dollars ($500.00).
13.1.6 The estimates will be approximate only, and all partial or monthly estimates and payments shall be subject to
correction in the estimate rendered following discovery of an error in any previous estimates.
14.0 PAYMENTS DUE THE CITY
14.1 Section 26-211 of the City's Code of Ordinances requires the following:
14.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification
shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses,
fees, and other charges which are outstanding and due to the City.
14.1.2 No contract to which the city is a party shall be awarded to any person who:
14.1.3 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or
14.1.4 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any
other property standards liens on it, or
14.1.5 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has
demolition liens, grass cutting liens, or any other property standards liens on it.
14.1.6 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
14.1.7 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have
at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the
City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
15.0 LIQUIDATED DAMAGES
15.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract time
specified for the completion of the work required by the contract, the sum specified below will be deducted from
any money due the Contractor not as a penalty but as liquidated damages.
15.2 Due account shall be taken of any adjustment of the contract time for completion of work granted under the
provisions.
15.3 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time
will in no way operate as a waiver on the part of the City of any of its rights under the contract.
15.4 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for
safe and convenient use by the traveling public.
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