DocuSign Envelope ID: 1BEAF37C-E350-4C3B-9054-F8BE6FCC2E29
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
White Rock Visitor Center Outdoor Restrooms and Pavilion
INVITATION FOR BIDS NO. IFB24-16
Advertised on October 31, 2023 in the Los Alamos Daily Post, Albuquerque Journal, and Santa
Fe New Mexican.
Prepared by:
Manuel Martinez
______________________________________
Project Manager
Reviewed by:
______________________________________
Eric Martinez, PE, Deputy Public Works Director
Authorized for release by:
________________________________
Juan Rael, PE, Public Works Director
The County of Los Alamos is an Equal Opportunity Employer
IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
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IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
1.0 BIDDING PHASE ......................................................................................................................... 6
1.1 Invitation for Bids ............................................................................................................................................ 6
1.2 Summary of Work ..................................................................................................................................... 9
1.3 Requirements for Bidders ....................................................................................................................... 10
1.3.1 Bid Evaluation Criteria ------------------------------------------------------------------------------------------------------- 10
1.3.2 Required Bid Response Documents -------------------------------------------------------------------------------------- 10
1.3.3 The Bidder’s Bid Response Documents --------------------------------------------------------------------------------- 11
1.3.4 Liquidated Damages for Failure to Enter into Contract------------------------------------------------------------- 11
1.3.5 Conditions of Work ----------------------------------------------------------------------------------------------------------- 11
1.3.6 Addenda and Requests for Interpretation ----------------------------------------------------------------------------- 11
1.3.7 Power of Attorney ------------------------------------------------------------------------------------------------------------ 12
1.3.8 Obligation of Bidder ---------------------------------------------------------------------------------------------------------- 12
1.3.9 Safety Standards and Accident Prevention ---------------------------------------------------------------------------- 12
1.3.10 Substitutes or Brand Name or Equal------------------------------------------------------------------------------------- 13
1.3.11 Bids to Remain Subject to Acceptance ---------------------------------------------------------------------------------- 13
1.3.12 Withdrawal of Bids ----------------------------------------------------------------------------------------------------------- 13
1.3.13 Acceptance or Rejection of Bids ------------------------------------------------------------------------------------------ 13
1.3.14 Award ---------------------------------------------------------------------------------------------------------------------------- 13
1.3.15 Registration of Contractors and Subcontractors --------------------------------------------------------------------- 14
1.3.16 Procurement Preferences -------------------------------------------------------------------------------------------------- 14
1.4 Notices to Contractors............................................................................................................................. 16
1.41
Applicable Law ----------------------------------------------------------------------------------------------------------------- 16
1.4.2 Gross Receipts Tax ------------------------------------------------------------------------------------------------------------ 16
1.4.3 Minimum Wage Rates ------------------------------------------------------------------------------------------------------- 16
1.4.4 Work Conditions--------------------------------------------------------------------------------------------------------------- 16
1.4.5 Public Information ------------------------------------------------------------------------------------------------------------ 16
1.4.6 Performance and Labor and Material Bonds Requirements ------------------------------------------------------ 17
1.5 Bid Forms ................................................................................................................................................ 18
1.5.1 Bid Form ------------------------------------------------------------------------------------------------------------------------- 20
1.5.2 Alternates and Allowances ------------------------------------------------------------------------------------------------- 21
1.5.3 List of Subcontractors-------------------------------------------------------------------------------------------------------- 23
1.5.4 Bid Bond ------------------------------------------------------------------------------------------------------------------------- 24
1.5.7 Permanent Main Office Address of Company ------------------------------------------------------------------------- 30
1.5.8 Authorization for Verification of Information ------------------------------------------------------------------------- 30
1.5.9
Certificate of Contractors Registration --------------------------------------------------------------------------------- 32
2.0 AWARD PHASE ......................................................................................................................... 33
2.1 Award Forms........................................................................................................................................... 33
2.1.1 Notice of Award --------------------------------------------------------------------------------------------------------------- 33
2.1.2 Receipt of Notice of Award ------------------------------------------------------------------------------------------------- 35
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IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
2.1.3
2.1.4
2.1.5
2.1.6
Performance Bond ------------------------------------------------------------------------------------------------------------ 36
Payment (Labor and Materials) Bond ----------------------------------------------------------------------------------- 38
Insurance Requirement ----------------------------------------------------------------------------------------------------- 40
Contract-------------------------------------------------------------------------------------------------------------------------- 42
3.0 CONSTRUCTION PHASE ......................................................................................................... 49
3.1 Construction Phase Related Forms .......................................................................................................... 49
3.1.1 Contractor Personnel Information --------------------------------------------------------------------------------------- 49
3.1.2 Notice to Proceed ------------------------------------------------------------------------------------------------------------- 50
3.1.3 Acceptance of Notice to Proceed ----------------------------------------------------------------------------------------- 51
3.1.4 Application and Certification for Payment Part 1 -------------------------------------------------------------------- 52
3.1.5 Application and Certification for Payment Part 2 -------------------------------------------------------------------- 53
3.1.6 Affidavit of Payment and Release of Liens ----------------------------------------------------------------------------- 54
3.1.7 Field Order ---------------------------------------------------------------------------------------------------------------------- 56
3.1.8 Change Order ------------------------------------------------------------------------------------------------------------------ 57
3.2 Conditions of the Contract - General Conditions ..................................................................................... 62
3.2.1 Definitions ---------------------------------------------------------------------------------------------------------------------- 62
3.2.2 Additional Instructions ------------------------------------------------------------------------------------------------------ 65
3.2.3 Schedules, Reports and Records ------------------------------------------------------------------------------------------ 67
3.2.4 Shop Drawings and Submittals -------------------------------------------------------------------------------------------- 69
3.2.5 Start of Various Types of Work and Management Planning------------------------------------------------------- 69
3.2.6 Materials, Services and Facilities------------------------------------------------------------------------------------------ 71
3.2.7 Substitutes or “Brand Name” or Equal ---------------------------------------------------------------------------------- 72
3.2.8 Inspection and Testing------------------------------------------------------------------------------------------------------- 74
3.2.9 Correction of Work ----------------------------------------------------------------------------------------------------------- 75
3.2.10 Patents --------------------------------------------------------------------------------------------------------------------------- 76
3.2.11 Surveys, Permits, and Regulations---------------------------------------------------------------------------------------- 76
3.2.12 Subsurface and Physical Conditions-------------------------------------------------------------------------------------- 77
3.2.13 Protection of Work, Property and Persons----------------------------------------------------------------------------- 80
3.2.14 Changes in the Work --------------------------------------------------------------------------------------------------------- 81
3.2.15 Suspension, Delay or Termination of Work ---------------------------------------------------------------------------- 84
3.2.16 Subcontracting----------------------------------------------------------------------------------------------------------------- 86
3.2.17 Duties of the Contractor ---------------------------------------------------------------------------------------------------- 86
3.2.18 Job Site Administration ------------------------------------------------------------------------------------------------------ 87
3.2.19 Engineer’s Authority---------------------------------------------------------------------------------------------------------- 90
3.2.20 Duties, Responsibilities and Limitations -------------------------------------------------------------------------------- 91
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests --------------------------------------- 92
3.2.22 Limitations of Authority ----------------------------------------------------------------------------------------------------- 92
3.2.23 Land and Right-of-Way ------------------------------------------------------------------------------------------------------ 93
3.2.24 Warranty/Guaranty ---------------------------------------------------------------------------------------------------------- 93
3.2.25 Miscellaneous ------------------------------------------------------------------------------------------------------------------ 94
3.2.26 Dispute Resolution, Applicable Law, and Venue---------------------------------------------------------------------- 94
3.2.27 Examination of Records Provisions--------------------------------------------------------------------------------------- 95
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IFB24-16
Incorporated County of Los Alamos White Rock Visitor Center Outdoor Restrooms and
Pavilion
3.2.28
3.2.29
3.2.30
American with Disabilities Act Compliance ---------------------------------------------------------------------------- 95
A. Bids and Proposals are public Records ------------------------------------------------------------------------------ 95
Wage Rate Determination -------------------------------------------------------------------------------------------------- 95
3.3 ATTACHMENTS ........................................................................................................................ 97
3.3.1 License Agreement for Staging Area ------------------------------------------------------------------------------------- 98
3.3.2 Wage Rate Information---------------------------------------------------------------------------------------------------- 101
3.4 PLANS AND TECHNICAL SPECIFICATIONS ....................................................................... 106
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