(IFB) Westside Service Center (WSSC) Building 6 Upgrades - Addendum 1

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors 238220 - Plumbing, Heating, and Air-Conditioning Contractors 238990 - All Other Specialty Trade Contractors
Posted Date:	Nov 4, 2025
Due Date:	Dec 8, 2025
Solicitation No:	1412063647
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

1412063647 (IFB) Westside Service Center (WSSC) Building 6 Upgrades

The purpose of this solicitation Westside
Service Center (WSSC) Building 6 Fleet Upgrades (this “Solicitation”) is to
evaluate and select a Company or Companies that can provide JEA Fleet Services
with installation and assembly services at 6727
Broadway Ave, Building 6 Jacksonville, Florida 32254 , as described in this
Solicitation and provide the best value to JEA (the "Work" or
"Services"). "Best
Value" means the highest overall value to JEA with regards to pricing,
quality, design, and workmanship.

USE THIS LINK TO ACCESS THE SOLICITATION VIA ZYCUS

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/999311/

Solicitation Due Date: November 6, 2025

Solicitation Due Date: December 8, 2025

1412063647 Solicitation

1412063647 - Addendum 1

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Solicitation

For Participation in

Westside Service Center (WSSC) Building 6 Fleet Upgrades

for

JEA

Jacksonville, FL

Solicitation Number 1412063647

Mandatory Pre-Response Meeting via Microsoft Teams on Thursday October 23, 2025, at 9AM

Join the meeting now

Meeting ID: 255 754 485 895 2

Meeting Passcode: 8hJ7QM3r

Dial In: +1 321-558-7338

Phone conference ID: 459388297#

Mandatory Site Visit will be held on Thursday October 23, 2025, at 1 PM located at 6727 Broadway Ave,

Building 6 Jacksonville, Florida 32254

Those planning to attend the Mandatory Site Visit should send contact information to: Eugene Brown at

browe2@jea.com, 48 hours prior to the Site Visit to have contact information documented.

Responses are due on Thursday November 6, 2025, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

For more information, please contact the JEA Buyer at:

(Eugene Brown browe2@jea.com)

1.2) Scope of Work

The purpose of this solicitation Westside Service Center (WSSC) Building 6 Fleet Upgrades (this “Solicitation”) is to

evaluate and select a Company or Companies that can provide JEA Fleet Services with installation and assembly

services at 6727 Broadway Ave, Building 6 Jacksonville, Florida 32254, as described in this Solicitation and provide

the best value to JEA (the "Work" or "Services"). "Best Value" means the highest overall value to JEA with regards to

pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There will be a Mandatory Pre-Response meeting, and a Mandator Site Visit associated with this Solicitation at the

date and time listed on the cover page of this Solicitation. All interested Respondents are invited to attend the Pre-

Response meeting and Site Visit. Those planning to attend the Microsoft Teams meeting may email their name and

contact information to the JEA Buyer Eugene Brown at browe2@jea.com listed herein at least 48 hours prior to the

Pre-Response meeting and Site Visit to facilitate roll call. A Respondent must only sign in representing one company,

unless otherwise agreed to by JEA in writing.

1.8) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an ITN, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.9) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.10) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.11) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.12) Basis of Award - Lowest Bid

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the

requirements set forth in this Solicitation, Technical Specifications and the Respondent’s price represents the lowest

cost to JEA.

JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for

Award purposes.

1.13) Evaluation Methodology

Reservation of Rights and Disclaimers

Please note, JEA may, in its sole discretion, reject Responses that request material changes or take exceptions to JEA

commercial terms and conditions.

In its sole discretion, JEA reserves the right to withdraw this Solicitation either before or after receiving Responses, to

reject any and all Responses either in whole or in part, with or without cause, or to waive any Solicitation requirement

informalities, minor irregularities, and deficiencies in any Response, and to determine such action is in the best interest

of JEA. Issuance of this Solicitation in no way constitutes a commitment by JEA to make an Award or enter into a

Contract(s).

All Responses submitted to JEA are subject to the JEA's terms and conditions contained in this Solicitation and JEA's

Procurement Code. Any and all additional terms and conditions submitted by Respondents are rejected and shall have

no force.

Presentations will not be open to the public but will be recorded. All recordings made, any records, documents, and

other materials presented at public meetings in accordance with Florida Statues 286, and can be released pursuant to a

public records request under Florida Public Records Law, Florida Statutes, Chapter 119, subject to applicable records

exemptions.

1.14) Safety Qualification Requirement

Respondent shall be in compliance with JEA’s Contractor Safety Management Process policy. JEA may reject the

company's Bid and proceed to Award to the next responsive and responsible Respondent if not in compliance.

JEA Safety information is available online at http://www.jea.com/About/Procurement/Contractor_Safety under

Contractor Safety Management Process. It is the Respondent’s responsibility to ensure it is following the JEA Safety

policy. A list of the JEA's Safety Qualified vendors can be found on

https://www.jea.com/About/Procurement/Contractor_Safety/. For additional information, contact Jim Fisher at (904)

229-5045 or Curtis Stothers at (904) 665-7736.

Each Company once awarded a JEA Contract is required to provide regular and continuing training for their

employees. Such training shall not be charged to JEA as a separate billable fee. Company (including General / Prime

Contractors) will also monitor the training activities of Subcontractors under their direction. All training outside of

JEA specific training must meet OSHA requirements. Company employees working on JEA projects or sites shall

receive JEA Safety Orientation and JEA Site-Specific Training before beginning work.

1.15) Payment and Performance Bond Amount and Requirements

After receipt of the Contract, the Company awarded the Work shall furnish a Payment and Performance Bond in the

amount indicated on the Response Form, made out to JEA in forms and formats approved and provided by JEA, as

security for the faithful performance of the Work of Contract. JEA will send the approved bond forms to the Company

for execution along with the Contract, however, in no case shall the date on the bond forms be prior to that of the

executed Contract. The surety must be authorized and licensed to transact business in Florida. A fully executed

Payment Bond and Performance Bond must be recorded with the Clerk of Duval County Court and delivered to JEA

before JEA will issue a Purchase Order to begin the Work. No Purchase Order shall be issued until the Payment and

Performance Bonds are recorded and delivered to the JEA Procurement Department. If the Company fails or refuses to

furnish or record the required bonds, JEA will retain the Company's Bid Bond as liquidated damages.

The Payment and Performance Bond requirements may be less than the full Contract amount. The Company should be

aware that their bond premiums may be adjusted by their bonding company, if actual Work exceeds the amount of the

bond, however, any increase in total premiums required will not be approved by JEA for any change in Contract price

as either a change order or as an adjustment through the use of a Supplemental Work Authorization. Unless otherwise

specified on the Bid Form, the Company shall be solely responsible for obtaining and maintaining the required

Payment and Performance Bonds throughout the term of the Contract. To be acceptable to JEA as Surety for

Performance and Payment Bonds, a Surety Company shall comply with the following provisions:

I. The Surety Company shall have a current and valid Certificate of Authority, issued by the State of

Florida, Department of Insurance, authorizing it to write surety bonds in the State of Florida.

II. The Surety Company shall have a current and valid Certificate of Authority issued by the United

States Department of Treasury under Sections 9304 to 9308 of Title 31 of the United States Codes.

III. The Surety Company shall be in full compliance with the provisions of the Florida Insurance Code.

IV. The Surety Company shall have at least twice the minimum surplus and capital required by the Florida

Insurance Code during the life of this agreement.

V. If the Contract Award Amount exceeds $500,000, the Surety Company shall also comply with the

following provisions:

The Surety Company shall have at least the following minimum ratings in the latest issue of A.M. Best's Key Rating

Guide.

POLICY HOLDER'S CONTRACT AMOUNT AND REQUIRED FINANCIAL RATING:

$500,000 TO 1,000,000: A-CLASS IV

$1,000,000 TO 2,500,000: A-CLASS V

$2,500,000 TO 5,000,000: A-CLASS VI

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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(IFB) Westside Service Center (WSSC) Building 6 Upgrades - Addendum 1

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