IFB24-02 Water Production Facilities Electric & Mechanical Upgrades Pr

Agency:	Los Alamos County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 237110 - Water and Sewer Line and Related Structures Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors 238220 - Plumbing, Heating, and Air-Conditioning Contractors 541330 - Engineering Services
Posted Date:	Dec 5, 2023
Due Date:	Jan 4, 2024
Solicitation No:	IFB24-02
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing date January 04, 2024, 02:00 PM

Reference number IFB24-02
Status Open
Summary The summary of work for this IFB is located in the solicitation documents.

Only one of the following submission methods is required:

Sealed Bids in one (1) clearly labeled unbound original and two (2) bound paper copies (if submitting in paper form), subject to the conditions set forth in the Instructions to Bidders and in the other Solicitation Documents, will be received at the Office of the Los Alamos County Purchasing Officer, 101 Camino Entrada, Bldg. 3, Los Alamos, NM 87544 until 2:00 p.m. MT, Thursday, January 4, 2024 for this solicitation.

Bids may also be submitted electronically by email in pdf format. All other requirements stated in the Solicitation Document remain in effect. Emails should be addressed to: lacbid@lacnm.us . Subject line of the email must contain the following information: RESPONSE – IFB24-02 Water Production Facilities Electric and Mechanical Upgrades Project.

A Non-Mandatory Pre-Bid conference will be held on Tuesday, November 28, 2023 at 10:00 a.m. MT in Room 330 of the Los Alamos Municipal Building, 1000 Central Avenue, Los Alamos, NM 87544.

This project is wholly or partially funded with United States Environmental Protection Agency funds, and therefore must comply with all federal requirements contained in the Supplemental Conditions. Neither the United States nor its department’s agencies or employees is or will be party to this invitation for bids or any resulting contract.

Documents may be obtained from Carmela Salazar at the Office of the Purchasing Officer at:

Los Alamos County

Procurement Division

101 Camino Entrada, Bldg. 3

Los Alamos, NM 87544

(505) 662-8056

carmela.salazar@lacnm.us

Bid documents for this project can be downloaded from the following website:

https://losalamosnm.egnyte.com/fl/UIvs5uBrpv

Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.

No Bid may be withdrawn after the scheduled closing time for receipt of proposals.

All forms of bribes, gratuities, and kickbacks are prohibited by state law.

Contact details

Carmela Salazar

505.662.8056

carmela.salazar@lacnm.us

Related Information

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DocuSign Envelope ID: F58F9EDF-72AD-40AA-9E21-F93C3FDBCEEF

INCORPORATED COUNTY OF LOS ALAMOS

BID AND SPECIFICATIONS

Water Production Facilities Electric and Mechanical Upgrades Project

INVITATION FOR BIDS NO. IFB24-02

Advertised on November 14, 2023

Albuquerque Journal, LA Daily Post and Santa Fe New Mexican

Prepared by:

______________________________________

Ernesto Gallegos, Project Manager

Reviewed by:

______________________________________

James Alarid, Deputy Utilities Manager

Authorized for release by:

________________________________

Philo S. Shelton, III P.E., Utilities Manager

THE COUNTY OF LOS ALAMOS IS AN EQUAL OPPORTUNITY EMPLOYER

IFB24-02 Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project

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IFB24-02 Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project

1.0 BIDDING PHASE ......................................................................................................................... 8

1.1 Invitation for Bids...................................................................................................................................... 8

1.2 Summary of Work ................................................................................................................................... 11

1.3 Requirements for Bidders ....................................................................................................................... 12

1.3.1 Bid Evaluation Criteria................................................................................................................................12

1.3.2 Required Bid Response Documents ...........................................................................................................12

1.3.3 The Bidder’s Bid Response Documents......................................................................................................12

1.3.4 Liquidated Damages for Failure to Enter into Contract .............................................................................13

1.3.5 Conditions of Work ....................................................................................................................................13

1.3.6 Addenda and Requests for Interpretation .................................................................................................13

1.3.7 Power of Attorney......................................................................................................................................14

1.3.8 Obligation of Bidder ...................................................................................................................................14

1.3.9 Safety Standards and Accident Prevention ................................................................................................14

1.3.10 Substitutes or Brand Name or Equal......................................................................................................15

1.3.11 Bids to Remain Subject to Acceptance ..................................................................................................15

1.3.12 Withdrawal of Bids ................................................................................................................................15

1.3.13 Acceptance or Rejection of Bids ............................................................................................................15

1.3.14 Award.....................................................................................................................................................15

1.3.15 Registration of Contractors and Subcontractors ...................................................................................16

1.3.16 Procurement Preferences - Preference does not apply to this solicitation...........................................16

1.4 Notices to Contractors............................................................................................................................. 17

1.41 Applicable Law ...........................................................................................................................................17

1.4.2 Gross Receipts Tax .....................................................................................................................................17

1.4.3 Minimum Wage Rates................................................................................................................................17

1.4.4 Work Conditions.........................................................................................................................................17

1.4.5 Public Information......................................................................................................................................17

1.5 Bid Forms ................................................................................................................................................ 19

1.5.1 Bid Form .....................................................................................................................................................20

1.5.2 Alternates...................................................................................................................................................24

1.5.3 List of Subcontractors ................................................................................................................................27

1.5.4 Bid Bond .....................................................................................................................................................28

1.5.5 Campaign Contribution Form.....................................................................................................................30

1.5.6 Certification - Debarment, Suspension, and other Responsibility Matters ...............................................32

1.5.7 Permanent Main Office Address of Company............................................................................................34

1.5.8 Authorization for Verification of Information ............................................................................................34

1.5.9 Certificate of Contractors Registration .....................................................................................................35

2.0 AWARD PHASE ......................................................................................................................... 36

2.1 Award Forms........................................................................................................................................... 36

2.1.1 Notice of Award .........................................................................................................................................36

IFB24-02 Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project

2.1.2

2.1.3

2.1.4

2.1.5

2.1.6

Receipt of Notice of Award ........................................................................................................................38

Performance Bond .....................................................................................................................................39

Payment (Labor and Materials) Bond ........................................................................................................41

Insurance Requirement..............................................................................................................................43

Contract ...................................................................................................................................................... 45

3.0 CONSTRUCTION PHASE ......................................................................................................... 52

3.1 Construction Phase Related Forms .......................................................................................................... 52

3.1.1 Contractor Personnel Information .............................................................................................................52

3.1.2 Notice to Proceed ......................................................................................................................................53

3.1.3 Acceptance of Notice to Proceed...............................................................................................................54

3.1.4 Application and Certification for Payment Part 1 ......................................................................................55

3.1.5 Application and Certification for Payment Part 2 ......................................................................................56

3.1.6 Affidavit of Payment and Release of Liens.................................................................................................57

3.1.7 Field Order .................................................................................................................................................59

3.1.8 Change Order .............................................................................................................................................60

3.2 Conditions of the Contract - General Conditions ..................................................................................... 65

3.2.1 Definitions ..................................................................................................................................................65

3.2.2 Additional Instructions...............................................................................................................................68

3.2.3 Schedules, Reports and Records ................................................................................................................70

3.2.4 Shop Drawings and Submittals...................................................................................................................72

3.2.5 Start of Various Types of Work and Management Planning ......................................................................73

3.2.6 Materials, Services and Facilities ...............................................................................................................74

3.2.7 Substitutes or “Brand Name” or Equal.......................................................................................................75

3.2.8 Inspection and Testing ...............................................................................................................................77

3.2.9 Correction of Work.....................................................................................................................................78

3.2.10 Patents ...................................................................................................................................................79

3.2.11 Surveys, Permits, and Regulations.........................................................................................................79

3.2.12 Subsurface and Physical Conditions ......................................................................................................81

3.2.13 Protection of Work, Property and Persons............................................................................................83

3.2.14 Changes in the Work..............................................................................................................................84

3.2.15 Suspension, Delay or Termination of Work ...........................................................................................87

3.2.16 Subcontracting.......................................................................................................................................89

3.2.17 Duties of the Contractor ........................................................................................................................89

3.2.18 Job Site Administration..........................................................................................................................90

3.2.19 Engineer’s Authority ..............................................................................................................................94

3.2.20 Duties, Responsibilities and Limitations ................................................................................................95

3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests................................................95

3.2.22 Limitations of Authority.........................................................................................................................96

3.2.23 Land and Right-of-Way ..........................................................................................................................96

3.2.24 Warranty/Guaranty ...............................................................................................................................96

3.2.25 Miscellaneous ........................................................................................................................................97

3.2.26 Dispute Resolution, Applicable Law, and Venue ...................................................................................98

IFB24-02 Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project

3.2.27

3.2.28

3.2.29

3.2.30

Examination of Records Provisions........................................................................................................98

American with Disabilities Act Compliance ...........................................................................................98

Bids and Proposals Are Public Records ................................................................................................99

Wage Rate Determination .....................................................................................................................99

3.3 ATTACHMENTS ..................................................................................................................... 100

3.3.1 License Agreement for Staging Area ........................................................................................................101

3.3.2 Wage Rate Information............................................................................................................................104

3.4 SUPPLEMENTAL CONDITIONS FOR DRINKING WATER STATE REVOLVING

FUND 119

3.5 TECHNICAL SPECIFICATIONS ............................................................................................... 120

DIVISION 01 – GENERAL REQUIREMENTS

01 00 01

Specification Format

01 14 03

Regulatory Requirements

01 21 00

Allowances

DIVISION 01 – GENERAL REQUIREMENTS (continued)

01 25 00

Substitution Procedures

01 29 00

Payment Procedures

01 31 19

Project Meetings

01 32 13

Construction Schedules

01 33 23

Shop Drawings, Product Data, and Samples

01 74 00

Cleaning and Waste Management

01 75 01

Field Service Representative

01 77 00

Contract Closeout

01 78 23

Operation and Maintenance Data

01 78 39

Project Record Documents

01 78 44

Spare Parts and Maintenance Materials

DIVISION 02 – EXISTING CONDITIONS

02 26 26

Lead Assessment

DIVISION 03 – 08 (NOT USED)

DIVISION 09 – FINISHES

09 97 01

Industrial Coatings

DIVISION 10 – 25 (NOT USED)

DIVISION 26 – ELECTRICAL

26 00 10

General Conditions for Electrical Systems

26 00 20

Codes, Permits, and Fines for Electrical Systems

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