IFB 1192 Vending Machine Repair Services

The New York State (NYS) Office of Children and Family Services (OCFS) has released this Invitation for Bids (IFB) to providers of repair services for vending equipment located in the NYS Commission for the Blind (CB) Business Enterprise Program (BEP) vending and food service facilities across eight regions of New York State.

There are approximately 250 locations currently under CB operations throughout eight different regions. The specific types and current machines located in each region can be found on Attachment 4. Based on both past usage and current machines, estimated hours and parts costs are provided below. Contracts will be awarded for the following regions:

1. Buffalo Region: Niagara, Erie, Chautauqua, Cattaraugus, Allegany, Orleans, Genesee, and Wyoming County. (Current Machine Count: 199. Estimated annual hours: 130. Estimated annual parts cost: $10,000.)

2. Rochester Region: Monroe, Wayne, Livingston, Ontario, Seneca, Yates, Steuben, Schuyler, and Chemung County. (Current Machine Count: 57. Estimated annual hours: 20. Estimated annual parts cost: $800.)

3. Syracuse/Utica Region: Jefferson, Lewis, Herkimer, Oswego, Oneida, Cayuga, Onondaga, Madison, Tompkins, Cortland, Chenango, Tioga, and Broome County. (Current Machine Count: 78. Estimated annual hours: 20. Estimated annual parts cost: $800.)

4. Northern Region: St. Lawrence, Franklin, Clinton, Essex, and Hamilton County. (Current Machine Count: 0, up to 20 machines may be placed in the next three years. Estimated annual hours: 20. Estimated annual parts cost: $800.)

5. Capital District Region: Warren, Washington, Fulton, Saratoga, Montgomery, Schenectady, Rensselaer, Otsego, Schoharie, Albany, Delaware, Greene and Columbia County. (Current Machine Count: 229. Estimated annual hours: 750. Estimated annual parts cost: $42,000.)

6. Mid-Hudson Region: Sullivan, Ulster, Dutchess, Orange, Putnam, Rockland and Westchester County. (Current Machine Count: 66. Estimated annual hours: 60. Estimated annual parts cost: $5,000.)

7. New York City Region: New York, Bronx, Richmond, Kings and Queens County. (Current Machine Count: 257. Estimated annual hours: 460. Estimated annual parts cost: $25,000.)

8. Long Island Region: Suffolk and Nassau County. (Current Machine Count: 54. Estimated annual hours: 125. Estimated annual parts cost: $15,000.)

Prospective bidders may bid on one or more of the identified regions. Awardees will be ranked based on the lowest total cost for the region by applying the hourly rate and markup to the estimated hours and parts and summing the results. Vendors will be ranked in order from lowest total cost to highest. Additionally, awardees with the lower total cost in each region will receive priority when service needs arise.

Please refer to the IFB document located on the "Documents" tab for additional information and submission requirements.