IFB-25-26-032-VDH Water Facilities Replacement
| Agency: | City of Danville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 7, 2025 |
| Due Date: | Dec 16, 2025 |
| Solicitation No: | 25-26-032 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25-26-032
|
| Bid Title: |
IFB-25-26-032-VDH Water Facilities Replacement
|
| Category: | Construction Services Bids |
| Status: | Open |
|
Attachment Preview
Bid No.
Title:
INVITATION FOR BID
IFB-25-26-032
“VDH Grant Water Facilities Replacement”
Pre-Bid Meeting:
A Pre-Bid Meeting will be held on
Monday November 24,2025 at 10:00AM at
3rd Floor Conference Room 427 Patton Street Danville, VA 24541
or by Teams at
Join the meeting now
Meeting ID: 228 312 863 943
Passcode: n397N7zc
Last Day for Questions:
Questions may be submitted in writing via email to:
purchasing@danvilleva.gov until
5:00 PM on Monday December 8,2025
Bid Closing Date:
Sealed Bids shall be accepted no later than
Tuesday December 16,2025, at 2:00PM at the
Purchasing Department,
427 Patton Street, Room 304, Danville, VA 24541
Bids may be submitted electronically on eVA at
www.eva.virginia.gov ,
Direct Inquiries to:
Carol Henley, Director of Purchasing
Phone: (434) 799-6528
E-Mailpurchasing@danvilleva.gov
Brian Hahn Project Manager RKK
Phone: 804-771-9116 E-Mail: bhan@rkk.com
Or Chief Engineer Scott Jarrett: Phone 434-857-3366 Ext 2056
E- E-Mail: jarrejs@danvilleva.gov
TABLE OF CONTENTS
1.0 General Conditions
2.0 Scope of Work
3.0 Supplemental General Conditions
IFB -25-26-032
“VDH Grant Water Facilities Replacement”
1.0 GENERAL CONDITIONS
1.1 Intent: ENTER BRIEF DESCRIPTION OF THE PROJECT
1.2 Sealed bids must be received in the Purchasing office no later than 2:00PM,
Tuesday December 16,,2025. Bids may be submitted electronically on eVA at
www.eva.virginia.gov , mailed or hand delivered to the address listed below.
City of Danville
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
1.3 Pre-bid Conference: A pre-bid conference will be held on Monday November 24,2025 at
10:00AM at 3rd Floor Conference Room 427 Patton St. Danville, VA 24541 OR by Teams at
Join the meeting now
Meeting ID: 228 312 863 943
Passcode: n397N7zc
1.4 Bid Inquiries: The last day for questions will be Monday December 8,2025 at 5:00 PM
Email: Carol Henley at purchasing@danvilleva.gov
1.5 Davis Bacon: VDH Attachment 8
1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.
1.7 Time of Completion: Completion of the Work required within three hundred (300)
consecutive calendar days from the date of Notice to Proceed, with Substantial Completion
to be achieved within two hundred fifty (250) consecutive calendar days from the date of Notice to Proceed.
1.8 Liquidated Damages: Five hundred dollars ($500.00) for each calendar day after the time specified for
completion expires.
1.9 Owner’s Representative: Brian Hahn and Scott Jarrett
1.10 Code: All work performed shall conform to the Virginia Uniform Building Code
1.11 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each invoice until
final completion and acceptance of the contract work
2.0 SCOPE OF WORK
2.1 00_IFB 25_26-032 Specifications & Documents.pdf
2.2 VDH GRANT WATER FACILITIES REPLACEMENT PLAN SET.pdf
IFB -25-26-032
“VDH Grant Water Facilities Replacement”
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: The Contractor shall comply with the provisions of the following:
The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version
3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by
downloading from the City’s website “Finance Department, Purchasing Division.
3.2 Award:
A. The award will be made to the lowest responsible and responsive bidder, with
consideration given to completion time.
B. The City reserves the right to reject any or all offers and to waive informalities and
minor irregularities in offers received.
C. The award will be made to the proposal conforming to the IFB and will be most
advantageous to the City.
3.3 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary, modifying
each and every invitation to bid, purchase order or other award issued by the City of
Danville. In the discharge of these responsibilities, the Director of Purchasing may be
assisted by assigned buyers. No other City officer or employee is authorized to order
supplies or services, enter into purchase negotiations, or in any way obligate the
government of the City of Danville for any indebtedness. Any purchases contrary to
these provisions and authorities shall be void and the City shall not be bound thereby.
B. This procurement process, including withdrawal of bids and appeal or protests, is governed
by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the
Procurement Code may be obtained by writing the City of Danville Purchasing Department,
427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s
website, Finance Department, Purchasing Division. The City of Danville does not
discriminate against faith-based organizations.
3.4 Method of Bid Submission:
A. Bids will not be accepted both electronically and on paper. Each bidder must choose
only one method of submission to avoid any confusion or duplication of entries. The
latest dated and time stamped bid will be the only bid accepted and evaluated.
No bid may be considered if received after the time shown on the title page. The
allowable methods for submitting are electronic and paper submission.
B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be
submitted on the forms issued. Unsigned or qualified bids will not be accepted.
Envelopes must be sealed and marked in the lower left-hand corner IFB-25-26-032
“2025 VDH Grant Water Facilities Replacement” and submitted to the office
indicated on the title page.
IFB -25-26-032
“VDH Grant Water Facilities Replacement”
Electronic Submission: Bidders who choose to submit their bids electronically must ensure
that they are registered on eVA at www.eva.virginia.gov. Bids can be found under the
Business Opportunities Tab > Virginia Business Opportunities (VBO). Search IFB 25-26-032.
When addenda are issued, suppliers that have submitted an electronic response will have to
RESUBMIT their response to the latest version of the solicitation.
There is no cost for eVA registration
C. Bidders are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other
changes must be initialed by the person signing the bid.
D. SCC Number
Contractors organized as a stock or nonstock corporation, limited liability company,
business trust, or limited partnership or registered as a registered limited liability
partnership shall be authorized to transact business in the Commonwealth as a
domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or
as otherwise required by law. A Contactor organized or authorized to transact
business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include
in its bid or proposal the identification number issued to it by the State Corporation
Commission. Any bidder or offeror that is not required to be authorized to transact
business in the Commonwealth as a foreign business entity under Title 13.1 or Title
50 or as otherwise required by law shall include in its bid or proposal a statement
describing why the bidder or offeror is not required to be so authorized.
3.5 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the
proposed work. Failure on the part of any Bidder to carry out previous contracts
satisfactorily, or lack of experience or equipment necessary for the satisfactory and
timely completion of this Project, may be deemed sufficient cause for disqualification of
said Bidder.
B. The Bidder must readily and independently document that the Bidder possesses the
experience, equipment and financial resources necessary for a timely and
professional completion of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following
reasons:
1. If the bid is on a form other than that furnished by the City, if the City’s form is
altered, or if any part of the proposal form is detached.
IFB -25-26-032
“VDH Grant Water Facilities Replacement”
2. If there are unauthorized additions, conditional or alternate pay items, or
irregularities of any kind which make the proposal incomplete, indefinite, or
otherwise ambiguous.
3. If the bid does not contain a unit price for each pay item listed in the proposal.
4. If the bid contains unit prices that are obviously unbalanced.
5. If the bid is not accompanied by the proposal guaranty specified by the City.
D. Withdrawal of Bid Due to Error:
1. A bidder for a City construction contract, other than a contract for construction or
maintenance of public highways, may withdraw his bid from consideration, if the
price bid was substantially lower than the other bids due solely to a mistake therein,
provided the bid was submitted in good faith and the mistake was a clerical mistake,
as opposed to a judgment mistake, and was actually due to an unintentional
arithmetic error or an unintentional omission of a quantity of work, labor, or material
made directly in the compilation of the bid, which unintentional arithmetic error or
unintentional omission can be clearly shown by objective evidence drawn from
inspection of original work papers, documents, and materials used in the
preparation of the bid sought to be withdrawn.
2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within
two (2) business days after the conclusion of the bid opening procedure.
E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the
following reasons:
1. Submitting more than one proposal from the same partnership, firm, or
corporation under the same or different name.
2. Evidence of collusion among bidders. Bidders participating in such collusion shall
be disqualified as bidders for any future work of the City until any such
participating bidder has been reinstated by the City as a qualified bidder.
3. If the bidder is considered to be in “default” for any reason.
3.6 Bids Binding 90 Days:
Unless otherwise specified, all formal bids submitted shall be binding for ninety (90)
calendar days following bid-opening date.
3.7 Cleanup:
A. The Contractor at all times shall keep the premises free from accumulation of waste
materials or rubbish caused by his operations. At the completion of the work, he shall
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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