IFB-25-26-069-Totters Creek Water Pipe Order

IFB-25-26-069 " Totter's Creek Water Pipe Order "
1.0 GENERAL CONDITIONS
1.1 Intent: ENTER BRIEF DESCRIPTION OF THE PROJECT
1.2 Sealed bids must be received in the Purchasing office no later than
2:00PM, Wednesday May 13,2026. Bids may be submitted electronically on eVA
at eva.virginia.gov, mailed or hand delivered to the address listed below.
City of Danville
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
1.3 Pre-bid Conference: No-Pre-Bid
1.4 Bid Inquiries: The last day for questions will be Wednesday May 6,2026 at 5:00 PM
Email Carol Henley at purchasing@danvillevagov
1.6 Time of Completion: Five (5) days, pipe to be o.n-sit e by 7/15/2026
1.9 Owner's Representative: Scott Jarrett (434) 857-3366 jarrejs@danvilleva.gov
2.0 SCOPE OF WORK
2.1 Procurement of 8,500' of 20" ductile iron water pipe and 700' of 24" HDPE water
pipe per the attached specifications. Delivery shall be to the lay down yard at
3458 Berry Hill Road Danville VA 24541 Per the attached map.
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: The Contractor shall comply with the provisions of the following:
The City of Danville's "Standard Requirements & Instructions for Bidding",
Version 3.0, dated July 1, 2025. Copies may be obtained from the Purchasing
Office or by downloading from the City's website "Finance Department,
Purchasing Division.
2 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
3.2 Award:
A. The award will be made to the lowest responsible and responsive bidder, with
consideration given to completion time.
B. The City reserves the right to reject any or all offers and to waive informalities
and minor irregularities in offers received.
C. The award will be made to the proposal conforming to the IFB and will be most
advantageous to the City.
3.3 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary,
modifying each and every invitation to bid, purchase order or other award issued
by the City of Danville. In the discharge of these responsibilities, the Director of
Purchasing may be assisted by assigned buyers. No other City officer or employee
is authorized to order supplies or services, enter into purchase negotiations, or in
any way obligate the government of the City of Danville for any indebtedness. Any
purchases contrary to these provisions and authorities shall be void and the City
shall not be bound thereby.
B. This procurement process, including withdrawal of bids and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".
Copies of the Procurement Code may be obtained by writing the City of Danville
Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by
downloading from the City's website, Finance Department, Purchasing Division. The
City of Danville does not discriminate against faith-based organizations.
3.4 Method of Bid Submission:
A. Bids will not be accepted both electronically and on paper. Each bidder must
choose only one method of submission to avoid any confusion or duplication of
entries. The latest dated and time stamped bid will be the only bid accepted
and evaluated. No bid may be considered if received after the time shown on the
title page. The allowable methods for submitting are electronic and paper
submission.
B. Paper Submission: Bid proposals must be written in ink or typewritten and shall
be submitted on the forms issued. Unsigned or qualified bids will not be
accepted. Envelopes must be sealed and marked in the lower left-hand corner
IFB 25-26-069"Totter's Creek Water Pipe Order " and submitted to the office
indicated on the title page.
3 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
C. Electronic Submission: Bidders who choose to submit their bids electronically
must ensure that they are registered on eVA at www.eva.virginia.gov. Bids can
be found under the Business Opportunities Tab > Virginia Business Opportunities
(VBO). Search IFB 25-26-069 When addenda are issued, suppliers that have
submitted an electronic response will have to RESUBMIT their response to the
latest version of the solicitation.
D. Bidders are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Bidder's risk. Erasures or other
changes must be initialed by the person signing the bid.
E. SCC Number Contractors organized as a stock or nonstock corporation, limited
liability company, business trust, or limited partnership or registered as a
registered limited liability partnership shall be authorized to transact business in
the Commonwealth as a domestic or foreign business entity if so required by
Virginia Title 13.1 or Title 50 or as otherwise required by law. A Contactor
organized or authorized to transact business in the Commonwealth pursuant to
Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification
number issued to it by the State Corporation Commission. Any bidder or offeror
that is not required to be authorized to transact business in the Commonwealth
as a foreign business entity under Title 13.1 or Title 50 or as otherwise required
by law shall include in its bid or proposal a statement describing why the bidder
or offeror is not required to be so authorized.
3.5 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the
proposed work. Failure on the part of any Bidder to carry out previous contracts
satisfactorily, or lack of experience or equipment necessary for the satisfactory and
timely completion of this Project, may be deemed sufficient cause for
disqualification of said Bidder.
B. The Bidder must readily and independently document that the Bidder possesses
the experience, equipment and financial resources necessary for a timely and
professional completion of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the
following reasons:
1. If the bid is on a form other than that furnished by the City, if the City's form is
altered, or if any part of the proposal form is detached.
2. If there are unauthorized additions, conditional or alternate pay items, or
irregularities of any kind which make the proposal incomplete, indefinite, or
otherwise ambiguous.
4 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
3. If the bid does not contain a unit price for each pay item listed in the proposal.
4. If the bid contains unit prices that are obviously unbalanced.
If the bid is not accompanied by the proposal guaranty specified by the City.
5.
D. Withdrawal of Bid Due to Error:
1. A bidder for a City construction contract, other than a contract for construction
or maintenance of public highways, may withdraw his bid from consideration,
if the price bid was substantially lower than the other bids due solely to a
mistake therein, provided the bid was submitted in good faith and the mistake
was a clerical mistake, as opposed to a judgment mistake, and was actually
due to an unintentional arithmetic error or an unintentional omission of a
quantity of work, labor, or material made directly in the compilation of the bid,
which unintentional arithmetic error or unintentional omission can be clearly
shown by objective evidence drawn from inspection of original work papers,
documents, and materials used in the preparation of the bid sought to be
withdrawn.
2. The bidder shall give notice in writing of his claim of the right to withdraw his bid
within two (2) business days after the conclusion of the bid opening procedure.
E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the
following reasons:
1. Submitting more than one proposal from the same partnership, firm, or
corporation under the same or different name.
2. Evidence of collusion among bidders. Bidders participating in such collusion
shall be disqualified as bidders for any future work of the City until any such
participating bidder has been reinstated by the City as a qualified bidder.
3. If the bidder is considered to be in "default" for any reason.
3.6 Bids Binding 90 Days:
Unless otherwise specified, all formal bids submitted shall be binding for ninety (90)
calendar days following bid-opening date.
3.7 Cleanup:
A. The Contractor at all times shall keep the premises free from accumulation of
waste materials or rubbish caused by his operations. At the completion of the
work, he shall remove all his waste materials and rubbish from and about the
5 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
project as well as all his tools, construction equipment, machinery, and surplus
materials.
B. If the Contractor fails to clean up at the completion of the work, the City may do
so and the cost thereof shall be charged to the Contractor.
3.8 Control of Work:
A. On all questions relating to quantities, the acceptability of materials and
equipment, or work, and the interpretation of the Contract Documents, the
decision of the Project Manager are final and binding and shall be precedent to
any payment under the contract.
B. All work and material are subject to the inspection and approval of the Project
Manager. Any work done without proper inspection will be subject to rejection.
Inspection of the work shall not relieve the Contractor of the obligation to fulfill all
conditions of the contract. The Project Manager may require the Contractor to
remove from the work any employee, as the Project Manager may deem
incompetent, careless or insubordinate.
C. The Contractor and the Contractor's authorized agents shall have at least one staff
member on site that must be literate and fluent in the English language, because
of the necessity to read labels, job instructions and signs, as well as the need for
conversing with City project managers.
D. Conduct, Courtesy, and Respect: Contractors, Subcontractors, and their
employees shall exhibit professional and workmanlike behavior while on site.
Engaging in behavior that is rude, threatening, or offensive or use of profane or
insulting language is prohibited. Harassment of any kind, including sexual
harassment, is prohibited. Abusive, derogatory, obscene, or improper language,
gestures, remarks, or other disrespectful behavior will not be tolerated.
Inappropriate or aggressive conduct on City of Danville property, including
roughhousing, fighting, physical threats, destruction of property, vandalism,
littering, or physical abuse, is not permitted. Contractors, Subcontractors, and their
employees may not fraternize or socialize with City employees or building patrons
during working hours. Contractors, Subcontractors, and their employees are
required to wear appropriate work attire while on site. Articles of clothing cannot
display offensive or inappropriate language, symbols, or graphics. The City of
Danville representative reserves the right to decide if such clothing or actions are
inappropriate.
E. General Contractor shall provide the following statement and a list of all employees
and subcontractor employees that will be working on this project. Statement and
list of employees shall be on company letterhead with signature and date.
"This is to certify that all employees that are scheduled to work on this project have
not been convicted of a felony in the past 7 years, can qualify for voting rights
reinstatement and are not on active parole or active probation. Workers with felony
6 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
convictions and who do not qualify under special conditions will not be allowed
access to work site."
F. Certain items of work may be performed by forces of the City. The Contractor shall
cooperate fully in scheduling and coordinating with the Project Manager such that
no delay will result in the performance of such work. If the Contractor claims that
such work delays or causes additional costs, he shall make claims as provided in
Work Changes.
G. The City may award or may have awarded contracts to others for other work. The
Contractor shall cooperate fully with such other Contractors by scheduling his own
work with that to be performed under other Contracts as may be directed by the
City. The Contractor shall not commit or permit any act which will interfere with
the performance of work by any other Contractor as scheduled.
H. Neither the final certificate of payment nor any provision in the contract documents,
nor partial or entire occupancy of the premises by the City, shall constitute an
acceptance of work not done in accordance with the contract documents or relieve
the Contractor of liability in respect to any express warranties or responsibility for
faulty materials or workmanship. The Contractor shall remedy any defects in the
work and pay for any damage to other work resulting therefrom, which shall appear
within a period of one year from the date of final acceptance of work unless a
longer period is specified. The City will give notice of observed defects with
reasonable promptness.
3.9 Equal Employment:
During the performance of this contract, the Contractor agrees as follows:
A. The Contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, or national origin, except where religion, sex, or
national origin is a bona fide occupational qualification reasonably necessary to the
normal operation of the Contractor. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the
provisions for this non-discrimination clause.
B. The Contractor also shall not discriminate against any handicapped person in
violation of any state or federal law or regulation and shall also post in conspicuous
places, available to employees and applicants for employment, notices setting
forth the provisions of this additional non-discrimination clause.
C. The Contractor, in all solicitations or advertisements for employees placed by or
on behalf of the Contractor, will state that such contractor is an equal opportunity
employer.
D. Notices, advertisements, and solicitations placed in accordance with Federal law,
rule or regulation shall be deemed sufficient for the purpose of meeting the
requirements of this section.
7 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
E. The Contractor will include the provisions of the foregoing paragraphs in every
subcontract or purchase order over $10,000 so that the provisions will be binding
upon each subcontractor or vendor.
F. The Contractor will otherwise comply with all other applicable provisions of local,
State, and Federal law.
3.10 Drug Free Workplace:
During the performance of this contract, the contractor agrees to:
A. Provide a drug-free workplace for the contractor's employees.
B. Post in conspicuous places, available to employees and applicants for
employment, a statement notifying employees that the unlawful manufacture,
sale, distribution, dispensation, possession, or use of a controlled substance or
marijuana is prohibited in the contractor's workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
C. State in all solicitations or advertisements for employees placed by or on behalf
of the contractor that the contractor maintains a drug-free workplace.
D. Include the provisions of the foregoing clauses in every subcontract or purchase
order of or over $10,000, so that the provisions will be binding upon each
subcontractor or vendor.
"Drug-free workplace" means a site for the performance of work done in connection
with a specific contract awarded to a contractor in accordance with Chapter 43, the
employees of whom are prohibited from engaging in the unlawful manufacture, sale,
distribution, dispensation, possession or use of any controlled substance or
marijuana during the performance of the contract.
State law reference(s) - Authority, Code of Virginia
3.11 Guaranty: 2.2-4312.
A. The Contractor shall guarantee that all the materials used and all the work done
under the contract shall fully comply with the requirements of the plans and
specifications and the instructions of the City.
B. All expenses covering return or replacement of defective or improper equipment
or merchandise will be assumed by the Contractor. In no instance shall the
contractor refer the City to any distributor or manufacturer for settlement of any
claim arising from defective or improper equipment or merchandise. If the
Contractor shall fail to replace or repair any defective or improper equipment or
merchandise within thirty (30) days from date of notice, the City may make the
necessary corrective arrangements and charge the cost to money due the
8 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
Contractor or bill the Contractor. The Contractor agrees to reimburse the City in
such instances. Samples of any warranties which will apply to the goods being
offered for sale shall be included as part of the bid.
C. Any defects in the completed work or failure of the construction to fully perform or
endure the service for which it is intended, which in the opinion of the City are
caused by or due to the use of materials, skill or workmanship not in compliance
with the said plans, specifications and instructions, that may appear in the work
within a period of twenty-four (24) months after acceptance by the City shall be
regarded as prima facie and conclusive evidence that the Contractor has failed to
comply with the said specifications, plans, and instructions. The Contractor in this
event shall at his own expense, at such time and in such manner as the Engineer
may direct, repair or take up and reconstruct any such defective work, in full
compliance with the original specifications, plans, and instructions. The repairs
required to be made by the Contractor shall extend only to making good an
inherent defect which become manifested in the materials and workmanship under
ordinary conditions and shall not be held to cover any breakage or damage caused
by improper use or by accident resulting from circumstances over which the
Contractor has no control.
3.12 Indemnification:
A. The Contractor shall indemnify, keep and save harmless the City, its agents,
officials and employees, against all injuries, deaths, loss, damages, claims, patent
claims, suits, liabilities, judgments, costs and expenses, which may in anywise
accrue against the City, its agents, officials and employees in consequence of the
granting of this contract or which may in anyway result therefrom, whether or not
it shall be alleged or determine that the act was caused through negligence or
omission of the Contractor or his employees, or of the subcontractor or their
employees, if any, and the Contractor shall, at their own expense, appear, defend
and pay all charges of attorneys and other expenses arising therefrom or incurred
in connection therewith, and, if any judgment shall be rendered against the City in
any such action, the Contractor shall, at his own expense, satisfy and discharge
the same. The Contractor expressly understands and agrees that any
performance bond or insurance protection required by this contract, or otherwise
provided by the Contractor, shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City, its agents, officials, and employees
as herein provided. The Contractor shall have charge and control of the entire
work until its completion and acceptance by the City.
B. The Contractor shall assume all risks and responsibilities for casualties of every
description in connection with the work, except that he shall not be held liable or
responsible for delays or damage to the work caused by acts of God, acts of Public
enemy, acts of Government, quarantine restrictions, general strikes through the
trade, or by freight embargoes not caused or participated in by the Contractor. The
Contractor shall have charge and control of the entire work until completion and
acceptance of the same by the City.
9 | Page

IFB-25-26-069 " Totter's Creek Water Pipe Order "
C. The Contractor shall alone be liable and responsible for, and shall pay, any and all
loss or damage sustained by any person or party either during the performance or
subsequent to the completion of the work under this agreement by reason of
injuries to persons and damage to property, buildings, and adjacent work, that may
occur either during the performance of the work covered by this contract or that
may be sustained as a result of or in consequence thereof, irrespective of whether
or not such injury or damage be due to negligence or the inherent nature of the
work.
D. The Contractor shall bear all losses resulting from the amount or character of the
work being different, or because the nature of the premises on which the work is
done is different from what was expected, or on account of the weather, or similar
other causes.
3.13 Insurance:
The Contractor shall not commence work under this contract until they have
obtained all the insurance required hereunder and such insurance has been
approved by the City; nor shall the Contractor allow any Subcontractor to
commence work on his subcontract until all similar insurance has been so obtained
and approved. Approval of the insurance by the City shall not relieve or decrease
the liability of the Contractor hereunder.
A. Worker's Compensation including Occupational Disease and Employer's Liability
Insurance: The Contractor shall take out and maintain during the life of this
Contract Workers' Compensation and Employer's Liability Insurance for all of their
employees to be engaged in work on the project under this contract in an amount
no less than the minimum allowed by the State Corporation Commission, and in
case of such work is sublet, the Contractor shall require the Subcontractor similarly
to provide Workers' Compensation and Employer's Liability Insurance for all of the
latter's employees to be engaged in such work.
B. Comprehensive General Liability Insurance: The Contractor shall maintain during
the life of this Contract comprehensive general liability insurance as shall protect
him, the City of Danville and its offices, agents and employees, and any
Subcontractors performing work covered by this Contract from claims for damage
for personal injury, including death, as well as from claims for property damage,
which may arise from operations under this Contract, whether such operations by
himself or by any Subcontractor, or by anyone directly or indirectly employed by
either of them. The amount of such insurance shall not be less than a combination
single limit of $1,000,000.00 per occurrence on bodily injury and property damage
and $1,000,000.00 aggregate on completed operations. The comprehensive
general liability insurance shall provide the following coverage:
C. Automobile liability insurance minimum combined single limits of $1,000,000.00
for any one person and subject to the same limit for each person, $1,000,000 on
account of any one accident. This insurance shall include bodily injury and
property damage for the following vehicles:
10 | Page