IFB 156041 Surry Shipyard 2021

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 336611 - Ship Building and Repairing
Posted Date: Jun 25, 2020
Due Date: Jul 8, 2020
Solicitation No: IFB 3876-2
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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IFB 3876-2
  • IFB 156041 Surry Shipyard 2021
  • Status: Open
  • Time Left:12 days, 12 hours
  • Closing: 7/8/20 10:30 AM
  • Issued: 6/3/20 3:00 PM
  • Last Amended: 6/25/20
  • Buyer:Debra Bayles
  • debbie.bayles@vdot.virginia.gov
  • 804-371-6723

  • Issued By:Virginia Department of Transportation
  • Type:Invitation for Bids (IFB)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Hampton Roads District
  • PreBid Conference: 6/16/20 10:30 AM Mandatory Pre-Bid Conference
  • Open Responses: 7/9/20
  • Description:This specification requires the Contractor to furnish all labor, rigging, materials, equipment, services (including crane) and appropriate plant site to accomplish the specified dry docking, cleaning, painting and repairs to the M/V Surry.

Attachments
Attachment Size Description Posted On Type
IFB_156041.pdf (1.89 MB) IFB 156041 Surry M V 2021 06/03/20 Solicitation
IFB156041 Form Fillable Forms.pdf (955.06 KB) IF 156041 Form Fillable Forms 06/03/20 Solicitation
IFB156041 Addendum1.pdf (383.45 KB) IFB 156041 Addendum 1 06/25/20 Solicitation

Attachment Preview

Administrative Se rvices/Procurement
Hampton Roads Di strict
Surry 2021
IFB #156041
TABLE OF CONTENTS
I. Purpose
II. Questions Regarding This Invitation For Bid
III. General
IV. Specifications/Contract Requirements
Page
2
2
2
2
V. Pre-Bid Conference
VI. Method for Payment
VII. Invoicing
VIII. Bidders Instructions and Public Bid Opening
IX. General Terms and Conditions
X. Special Terms and Conditions
Attachments
A. Small Business Subcontracting Plan
B. SWAM Compliance Report
C. VA State Corporation Commission Form
D. Normal and Emergency Contacts
E. Specifications/Contract Requirements
F. Understanding of 33 Code of Federal Regulations (CFR) 105 Marine Transportation Security Act
(MTSA)
G. Description of Contractor Personnel Security Practices
H. Proprietary/Confidential Information Summary Form
I. VDOT Form C-104
J. VDOT Form C-105
K. USDOT 1050.2 Appendix A
L. USDOT 1050.2 Appendix E
M. DBE Policy Statement
N. Title VI Evaluation Report
O. Equal Employment Opportunity Clause
P. C-48 Subcontractor/Supplier Solicitation Utilization Form
Q. Firms Data Sheet
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25-27
28-29
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32-114
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126-127
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Note : This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because
of race , religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or ve teran status or any other basis prohibited by
state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms
and Condition C. Such a request shall be in writing and e xplain why an exception should be made in that invitation to bid.
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Administrative Se rvices/Procurement
Hampton Roads Di strict
Surry 2021
IFB #156041
I.
PURPOSE:
The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting bids from qualified firms
to provide all labor, rigging, materials, equipment, services (including crane) and appropriate plant site to
accomplish the specified dry docking, cleaning, painting and repairs to the M/V Surry.
PERIOD OF CONTRACT Fifty Five (55) Calendar days or less from date the vessel arrives at the shipyard
VDOT estimates that delivery of the M/V Surry to the Contractor’s facility on or about January 05, 2021.
The Virginia Department of Transportation anticipates the work to commence after the transfer of vessel to the
Contractor’s shipyard with an estimated completion time of work within Fifty five (55) calendar days or less.
This project has a 0% DBE goal.
II. QUESTIONS REGARDING THIS INVITATION FOR BID:
Any questions regarding this invitation for bid shall be addressed to Debbie Bayles at
Debbie.Bayles@VDOT.virginia.gov. The issuing office shall determine whether any addendum should be issued
as a result of any questions or other matters raised. Provide questions by 5:00 PM on June 18, 2020.
III. GENERAL:
For the purpose of clarification, each firm submitting a Bid is referred to as a “Bidder” and the Bidder awarded the
contract to supply the services is referred to as a “Contractor”. Virginia Department of Transportation is referred
to as “Department” or as “VDOT”, and “Representative” refers to the VDOT Contract Administrator who will be
administering the contract. This Invitation for Bids states the instructions for submitting bids, the procedure and
criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract
between VDOT and the Contractor.
IV. SPECIFICATIONS / CONTRACT REQUIREMENTS:
A. Contractor shall provide a firm fixed price to be all inclusive of parts, furnish all labor, riggings,
materials, equipment, services (including crane), and appropriate plant site to accomplish the specified dry
docking, cleaning, painting, and repairs to the S/Y Surry. The M/V Surry is a passenger/car ferry of 825
gross tons, 180 net tons, powered by one (1) EMD (Electro Motive Diesel) Diesel engine. The vessel has a
Le ngth Overall of 200 FT. 1.25 IN, Beam 64’ 9.25”, Depth 16’, and Draft of 9 FT. 4 IN. The Virginia
Department of Transportation will have a Port Engineer (PE) and/or a Water Craft Surveyor (WCS) to attend to
the vessel on the job site at all times while the work is being accomplished. All work must be performed to the
satisfaction of the Port Engineer or the Water Craft Surveyor. These State supervisors may not authorize
additional work or services beyond those listed in this contract or delivery/task order(s). Tasks not listed in
these specifications shall be accompanied with a condition report, a recommendation for repair, a technical
specification for the task and a written estimate of the cost to accomplish the task. This estimate of additional
work shall be submitted by the PE or WCS to the Virginia Department of Transportation for approval prior to
starting the task. This shall include, but not limited to any United States Coast Guard requirements.
As referenced in Section IX. General Terms and Conditions, paragraph O., Changes to the Contract.
B. The specifications/contract requirements are found in Attachment E
C. All work, equipment and materials shall be in compliance with the Occupational Safety and Health
Administration (OSHA), United States Coast Guard (USCG), the specifications/contract requirements in
Attachme nt E and all other applicable federal, state, and local regulations.
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Administrative Se rvices/Procurement
Hampton Roads Di strict
Surry 2021
IFB #156041
D.
SUBMITTALS
Dry Dock Certification by a registered P.E. (three (3) copies)
DATE DUE
Within Ten (10) calendar days
or less from issuance of Notice
of Intent to Award
Certificate of Insurance coverage for M/V Surry (Dry Dock)
Certified Chemist with Gas Freeing Certification
Names of all Individuals who will be assigned to perform work under a
resulting contract and whom hold current TWIC cards in Lieu of
CHRC’s (Critical Infrastructure Information/Sensitive Security
Information (CII/SSI)
Multi-Purpose Non-Disclosure Agreement) (Ref. Section X. Special Term
&ProCdounctdioitnioSnc,h#e3d7ule&(Atwttoa(c2h)mcoepniteGs) & H)
Tradesman with license/certification as applicable and work experience
Lock out Tag Out Plan
EMD Marine Diesel Technician with Certification
Proposed SPCC (Steel Structures Painting Council) Representative with
qualifications (VDOT shall be notified of any changes with SPCC Reps)
Dock and Sea trial personnel with qualifications
Written statement verifying that paint being proposed meets VDOT’s Marine
paint Standards for Preservation and the SSPC
Within Ten (10) calendar days
or less from issuance of Notice
of Intent to Award
Within Ten (10) calendar days
or less from issuance of Notice
of Intent to Award
Within Ten (10) calendar days
or less from issuance of Notice
of Intent to Award
Within five (5) calendar days
or less before scheduled date
delivery of vessel to shipyard
Within five (5) calendar days
or less from issuance of
Notice of Intent to Award
Within Ten (10) calendar days
or less from issuance of Notice
of Intent to Award
Within Ten (10) calendar days
or less from issuance of Notice
of Intent to Award
Within Ten (10) calendar days
or less from issuance of Notice
of Intent to Award
Within five (5) calendar days
or less from scheduled date
of sea trials
Within five (5) calendar days
or less from issuance of Notice
of Award
E. Drawings: Surry Vessel Drawings (Digital Format) will be furnished by VDOT at the Mandatory Prebid tele-
conference meeting.
F. Docking Meeting: The docking meeting shall be held at least one (1) calendar day before the actual event
(reference 4.01.3.11). The dry docking of the vessel shall commence within the first twenty-five (25) percent
of the performance period (reference 4.01.3.09). The contractor shall present the blocking plan at this meeting
(re fe re nce 4.01.3.13.2).
G. Condition Reports: The condition reports shall reflect the original bid price for the corresponding section(s)
and detail any additional work to include materials and labor and/or any credits due to VDOT. The condition
report(s) shall be submitted to the VDOT Supervisor for approval and signature prior to being forwarded to the
procurement office.
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Administrative Se rvices/Procurement
Hampton Roads Di strict
Surry 2021
IFB #156041
H. WORK IDENTIFIED DURING PERFORMANCE OF CONTRACT AND NOT IDENTIFIED OR
INCLUDED IN THE ORIGINAL QUOTED SOLICITATION (Not originally included in the Fixed
Price Bid): Any item(s) identified by the shipyard and/or the VDOT PE or WCS (VDOT) during the
performance of the contract that was not a part of the original (fixed priced) bid will fall under the time and
material clause (Special Termand Condition, Section X., 46). The VDOT Contract Administrator or VDOT
PE or WCS (VDOT) will request the Contractor to furnish the agency with a non-binding written estimate
utilizing the condition report/form. The Contractor shall furnish the VDOT PE or WCS (VDOT) the written
estimate within two (2) business days or less from the date of written notification and/or verbal communication.
Written estimate shall include labor and materials. Labor shall be billed at the contractedhourly rates. Materials
shall be billed at actual cost with no mark-up. The Contractor in establishing a completion target date shall
take into account the time required to obtain delivery of the required materials, and when appropriate shall
advise the Contract Administrator and/or VDOT PE or WCS (VDOT) that the availability of materials will
delay the start/completion of work. If VDOT accepts Contractor’s estimate, work shall commence within
twenty-four (24) hours from date of VDOT’s verbal and/or written notification to proceed.
If the agency determines that the estimated price is not fair and reasonable, the agency has the right to ask the
contractor to re-evaluated the estimate and submit a revised estimate. If the revised estimate is still determined
not to be fair and reasonable, VDOT reserves the right to seek additional quotes and award to the work outside
the contract. Should the work (Labor and materials combined) exceed 10% of the original estimate, Contractor
shall notify the VDOT PE or WCS prior to completion of work. Contractor’s failure to notify and obtain VDOT
PE or WCS written approval will result in non-payment for the overrun costs.
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Administrative Se rvices/Procurement
Hampton Roads Di strict
Surry 2021
IFB #156041
V. PRE-BID CONFERENCE
The Coronavirus has continued to grow in seriousness and is impacting organizations across the Commonwealth
and throughout the world. The CDC has declared the COVID-19 an international pandemic and have highlighted
the potential impact of the disease. Even though the risk of infection is relatively low, it is important to recognize
the risk and prepare. While we appreciate the outpouring of interest in this event, the health and well-being of our
clients, partners, and employees is our primary concern. In light of this, VDOT is following the Governor's
Declaration of Emergency and providing teleconference options in lieu of an in-person meeting
MANDATORY PREBID TELECONFERENCE:
A mandatory prebid teleconference will be hosted by the Contract Officer on June 16, 2020 @10:30am.
If you plan to participate in the Mandatory pre-bid teleconference you must provide the following information via
email to Debbie.Bayles@VDOT.Virginia.gov no later than June 12th, 2020 by 5:00pm
Solicitation Number and Title
Company Name and Address
Representative Name, Phone Number, Email Address.
The conference will begin promptly at the time indicated above. The Contract Officer will request attendees to
provide their names, company and contact information prior to the start of the conference.
This conference can be accessed with the below dial-in information:
Dial 1-650-466-6066
Enter Meeting PIN ID: 921-580-690#
Or, this conference can be accessed by downloading the free Google Meet App on your smart device.
From the Google App, click on “Join a Meeting”
Enter meeting code: yrd-kdde-hio
Then select “Join Now”
Due to the importance of all bidders having a clear understanding of the specifications/scope of work and
requirements of this solicitation, participation at this teleconference will be a prerequisite for submitting a bid.
Bids will only be accepted from those bidders who are represented during the teleconference.
The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain
clarification relative to any facet of this solicitation.
Have a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written
addendum to the solicitation.
VI. METHOD FOR PAYMENT:
Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid
invoice and verification of satisfactory goods received and/or completion of work. Invoices shall be submitted to
the address listed below for all items completed within the designated billing period. Payment will be made upon
completion of project. The anticipated method of payment is by check.
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