IFB 2019-076 Supply and Deliver Pool Chemicals

Agency: Roanoke County
State: Virginia
Type of Government: State & Local
Caegory:
  • 68 - Chemicals and Chemical Products
Posted Date: Jan 11, 2019
Due Date: Jan 29, 2019
Solicitation No: IFB 2019-076
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: IFB 2019-076
Bid Title: IFB 2019-076 Supply and Deliver Pool Chemicals
Category: Agriculture and Landscaping Products/Services
Status: Open




Description:
The County of Roanoke, Virginia is soliciting Bids for the Supply and Delivery of Pool Chemicals for Green Ridge Recreation Center.







All downloadable documents are below.

All questions: Please email drago@roanokecountyva.gov For security reasons, you must enable JavaScript to view this E-mail address.





Publication Date/Time:
1/11/2019 12:00 AM

Closing Date/Time:
1/29/2019 2:00 PM

Submittal Information:
5204 Bernard Blvd, Roanoke, VA 24018 3rd Floor, Purchasing

Pre-bid Meeting:
N/A

Contact Person:
Dawn M. Rago
Phone: 540-283-8150
Email: drago@roanokecountyva.gov

Business Hours:
8:00 am to 5:00 pm (M-F)

Fax Number:
540-561-2827

Related Documents:



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COUNTY OF ROANOKE
FINANCE DEPARTMENT
PURCHASING DIVISION
Dawn M. Rago
Buyer
P.O. Box 29800
5204 Bernard Drive SW, Suite 300F
Roanoke, VA 24018
Phone: (540) 283-8150
drago@roanokecountyva.gov
January 11, 2019
INVITATION TO BID
#2019-076
Supply and Deliver Pool Chemicals
for
Green Ridge Recreation Center
Sealed Bids Due:
January 29, 2019
2:00 PM
(Local Prevailing Time)
One (1) Original
Two (2) Complete Copies
One (1) Electronic Copy (USB Preferred)
INVITATION TO BID #2019-076 Supply and Deliver Pool Chemicals for Green
Ridge Recreation Center
GENERAL INFORMATION
The County of Roanoke, Virginia, is requesting sealed bids for an annual contract for Supplying and
Delivering Pool Chemicals for Green Ridge Recreation Center at 7415 Wood Haven Road
Roanoke, Virginia 24019. The following specification is submitted for your bid consideration.
PURPOSE
The purpose of this Invitation for Bid (IFB) is to solicit sealed bids from qualified bidders to
supply and deliver liquid sodium hypochlorite and muriatic acid on an as requested basis. The
County of Roanoke invites any qualified Bidder to respond to this IFB by submitting a bid for
such work, service, and/or items consistent with the terms and conditions herein set forth. The
County will review each Bid and may elect to issue separate awards to the lowest responsive
and responsible Bidders for such items on a per item basis or any combination thereof that
might be in the best interest of the County. A Bidder may submit a bid for one or both items
listed on the Bid Form. The County of Roanoke invites any qualified Bidder to respond to this
IFB by submitting a response for such work, service, and/or items consistent with the terms and
conditions herein set forth. The County reserves the right to award to multiple Bidders.
SUBMISSION OF THE BID
One (1) Original, two (2) Complete Copies and, one (1) Electronic Copy (USB preferred), of the sealed
bid will be accepted at and until 2:00 PM (local prevailing time) on January 29, 2019, at the Department
of Finance, Purchasing Division, 5204 Bernard Drive, Suite 300F, Roanoke, VA 24018. As this is a sealed
formal Invitation to Bid, faxed bids will NOT be accepted. Bids not received by the date and time listed
above will be returned to the Offeror unopened. The bid package must be clearly marked with IFB
#2019- 076 Supply and Deliver Pool Chemicals.”
It is not the intent of the specifications to be proprietary, nor to exclude any manufacturer or dealer.
Deviations will be given consideration if they are considered to be suitable and acceptable for
comparison. Any deviations must be submitted, in writing, with your bid. Deviations discovered after bid
award or material receipt, not stated in your bid, shall be grounds for disqualification and nullification of
order. It is the responsibility of the Offeror to prove that the deviation is equal to the product/service
specified. The County of Roanoke will make the final determination as to whether the product is
equivalent.
EVALUATION OF THE BID
The County of Roanoke shall provide the mechanism for the evaluation of all information received, the
final determination of responsible Offerors, and reserves the right to waive informalities and irregularities
and to accept or reject any or all bids. Roanoke County reserves the right to procure from State Contracts
when it is in our opinion that the State Contract is in the best interest of Roanoke County. Roanoke
County retains the right to split items to multiple suppliers.
Individuals with disabilities, who require assistance or special arrangements in order to participate in
bidding, please contact us. We require that you provide at least 48 hours’ notice so that reasonable
efforts may be made to provide the proper arrangements. You may be requested to specify the nature
of any accommodation or assistance, which may be required for your participation.
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FOR QUESTIONS REGARDING THE BID, PLEASE CONTACT:
Dawn M. Rago, Buyer
5204 Bernard Dr., SW, Suite 300F
Roanoke, VA 24018
Telephone: 540-283-8150
Email: drago@roanokecountyva.gov
CONTRACT PERIOD
The initial contract period will commence on February 18, 2019 or the date of the contract award for
a period of one year, with the option to renew for an additional four (4) one year periods based on
mutual written agreement of both parties. The WVRJA reserves the right to terminate the contract at
any time by notification in writing should the terms of the contract be violated or if funds are not
approved in the budget for the fiscal year. Any contract that may result from this bid cannot be sold,
assigned, transferred, or sub-contracted without the written consent of the County/WVRJA.
NO CONTACT POLICY
Any contact initiated by any Offeror with any County representative, other than the purchasing
representative listed herein, concerning this Invitation for Bids is prohibited. Any such unauthorized
contact may cause disqualification of the Offeror from this procurement transaction.
Any inquiries or questions concerning specifications or bid submission should be submitted in writing.
Written responses will be provided on our Purchasing Website in the form of an Addendum. It is the
responsibility of the Offeror to periodically check our website for any addendum or sign up for email or
text notification using the ‘Notify Me’ module.
COMPLIANCE AND DEVIATION
Each bidder must indicate whether they will comply exactly as described in the specifications, or if a
deviation/an equal is being offered. If a deviation/equal is offered, the bidder must include a detailed
description of the policy offered, and an explanation of why the deviation equals or exceeds the policy
specified.
SCOPE OF WORK
A description and/or listing of the services and/or items that the Successful Bidder [the term
“Successful Bidder” includes all Bidders whom an award may be made to] will be required to
provide to the County under this IFB are those that are set forth below. Each Bidder should
carefully read and review all the requirements.
A. Liquid Sodium Hypochlorite
1. The Successful Bidder shall safely deliver and provide liquid sodium hypochlorite
on an as requested basis to Green Ridge Recreation Center located at 7415 Wood
Haven Road, Roanoke, Virginia 24019.
2. Green Ridge Recreation Center has four (4) 200 gallon tanks which need to be
filled on an as requested basis. Usage needs will increase in summer months with
the addition of the outdoor pools. The Successful Bidder shall be able to deliver up
to 800 gallons upon request in bulk.
3. Successful Bidder shall only invoice for the amount delivered and supplied to the
County.
4. Any chemicals spilled by the Successful Bidder shall be cleaned and disposed of
properly by the Successful Bidder and shall not be charged to the County.
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5. Successful Bidder shall supply order within 48 hours from the time the order is
placed by the County excluding weekends and holidays.
B. Muriatic Acid
1. The Successful Bidder shall safely deliver, unload, and provide muriatic acid on an
as requested basis to Green Ridge Recreation Center located at 7415 Wood
Haven Road, Roanoke, Virginia 24019.
2. The Successful Bidder shall supply the muriatic acid in 145 lbs. drums with course
thread caps only. Caps shall be provided by the Successful Bidder.
3. Successful Bidder shall supply order within 48 hours from the time the order is
placed by the County excluding weekends and holidays.
4. Successful Bidder shall only invoice for the amount delivered and supplied to the
County.
5. Any chemicals spilled by the Successful Bidder shall be cleaned and disposed of
properly by the Successful Bidder and shall not be charged to the County.
C. The Successful Bidder’s personnel (drivers, etc.) shall be trained and qualified to handle
and deliver specified products to facilities (DOT Certified as HAZ-MAT Carrier).
D. The Successful Bidder performing services for the County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and local Safety
and Occupational Health Standards and any other applicable rules and regulations.
Successful Bidder shall be held responsible for the safety of their employees and any
unsafe acts or conditions that may cause injury or damage to any persons or property
within and around the work site area under any resultant Contract.
E. Chemicals that have or require a Material Safety Data Sheet (MSDS), a copy of such
MSDS shall be provided with the product.
F. Successful Bidder shall take pre-cautions to avoid spills.
REQUIRED QUALIFICATIONS FOR BIDDERS
Successful Bidder must have and be able to demonstrate it has a minimum of two (2) years’
experience in providing the items and services listed under the Scope of Work.
TERM OF CONTRACT
A. The term of any resultant Contract will be for one (1) year at which time it will terminate,
unless sooner terminated pursuant to the terms of the Contract or by law or unless
renewed as set forth in such Contract.
B. Upon the mutual agreement of the parties, the Contract may be renewed for up to four
(4) additional one (1) year periods or any combination thereof. If either party wants to
renew the Contract that party shall give a written request to renew to the other party within
30 days of the expiration or the original term or any renew term of the Contract. The party
receiving such request shall either accept or reject in writing such request within 15 days
of receipt of such request, provided, however, if the party receiving the request to renew
fails to respond within 15 days, the request to renew may be deemed to be rejected.
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REFERENCES
All Offerors shall include a list of five references who could attest to the firm's knowledge, quality of work,
timeliness, diligence, flexibility, and ability to meet budget constraints on the attached Reference Form.
References may or may not be reviewed or contacted at the discretion of the County/WVRJA.
NO CONTACT POLICY
After the date and time established for receipt of proposals by the County, any contact initiated by any
Offeror with any County/WVRJA representative, other than the purchasing representative listed herein,
concerning this request for proposals is prohibited. Any such unauthorized contact may cause
disqualification of the Offeror from this procurement transaction.
COOPERATIVE PROCUREMENT
The procurement of goods and/or services provided for in this Invitation for Bid is being conducted
pursuant to Virginia Code, Section 2.2-4304.
Therefore, the Offeror or Bidder is advised, and by submitting a response to this procurement, such
Offeror or Bidder agrees that any resulting contract from this procurement may in addition to the County
of Roanoke, may also be extended to other public agencies or bodies in the Commonwealth of Virginia
to permit those public agencies or bodies to purchase such goods and/or services at contract prices, in
accordance with the terms, conditions, and specifications of this procurement. The successful Offeror or
Bidder shall deal directly with each public agency or body seeking to obtain any goods and/or services
pursuant to any contract that may result from this procurement and in accordance with Virginia Code,
Section 2.2-4304.
The County of Roanoke shall not be responsible or liable for any costs, expenses, or any other matters
of any type to either the successful Offeror or Bidder or the public agency or body seeking to obtain any
goods and/or services pursuant to this cooperative procurement provision.
GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS IFB (Revised 04/2013)
READ CAREFULLY - FAILURE TO COMPLY WITH EACH AND EVERY PROVISION OF THIS
INVITATION AND THE SPECIFICATIONS ARE GROUNDS TO DISQUALIFY A BIDDER
Wherever the term Roanoke County, County or Roanoke County Board of Supervisors is used
it is understood to include the Roanoke County School Board, in addition, any contract awarded
from this solicitation may be used by Roanoke County Public Schools and any other public entity
for which the County of Roanoke acts as a fiscal or purchasing agent.
Individuals with disabilities, who require assistance or special arrangements in order to
participate in bidding, please contact (540) 772-2061. We require that you provide at least 48
hoursnotice so that reasonable efforts may be made to provide the proper arrangements. You
may be requested to specify the nature of any accommodations or assistance, which may be
required for your participation.
SUBMISSION AND RECEIPT OF BIDS:
(a) To be considered, all bids must be delivered in a sealed envelope, clearly marked with
the words “BID DOCUMENTS”, bid number and the name of the item being bid and
received in the Roanoke County Finance Department/Purchasing Division no later than
the specified date and time for the bid opening. Failure to timely submit such bid shall
disqualify the bidder and such bid will be returned to the bidder unopened. NO FAXED
BIDS WILL BE ACCEPTED.
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