IFB 26-509 Shreveport Regional Airport HVAC Preventative Maintenance & Repair Services

City of Shreveport
REQUEST FOR QUOTE Preventative/Repairs Services (RFQ) #26-509
SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE MAINTENANCE AND
REPAIR SERVICES
INDEX OF RFQ FORMS Any Reference to Bid shall mean Quote. Any reference to bidder
Page Numbers
shall mean Quoter.
Request for Quotes (DO NOT RETURN WITH QUOTE) 2
Price Schedule/Signature Page (COS RFQ FORM #1) 3
NOTE: THE COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF THE
ABOVE COS RFQ FORMS ARE OMITTED, THEN YOUR QUOTE MAY NOT BE CONSIDERED OR
ACCEPTED.
INDEX OF REFERENCE ITEMS INCLUDED HEREIN
All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.
Special Instructions/Provisions 4-7
Insurance & Bond Requirements 8-11
Fair Share Program Requirements 12-23
Adjudicated Property Affidavit 24
Felony Conviction/ E-Verify Affidavit 25
Format for the Return Envelope 26
Specifications 27-32
INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE
AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE
MORE STRINGENT WILL APPLY.
1.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer
be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard
Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business,
then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve
Memorial Library or at most library branches.
2.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, must be furnished within five (5) working days after the City executed contract is
picked up by the prime contractor.
3.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Quoter after the opening.
Revised 12-04-19
Page 1 of 32

AN INVITATION FOR YOU TO RESPOND WITH A WRITTEN OR ELECTRONIC QUOTE
Posted Date: April 17, 2026
DO NOT RETURN THIS PAGE-FAXED OR E-MAILED QUOTES NOT ACCEPTED
Request for Quote (RFQ) QUOTES MUST BE DELIVERED TO:
City of Shreveport City of Shreveport
Office of the Purchasing Agent OR GO TO BIDNET.COM TO
Renee Anderson, MBA, CPPB Government Plaza-Suite 610 SEND ELECTRONIC
Interim Purchasing Agent 505 Travis Street QUOTE
Shreveport, LA 71101-3042
BID MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON: May 12, 2022 THEN PUBLICLY OPENED
THIS IS NOT AN ORDER Quote Number RFQ# 26-509
BID TITLE: SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE
MAINTENANCE AND REPAIR SERVICES
PREBID CONFERENCE: Mandatory Pre-Bid Conference will be held Friday, April 24, 2026, at 11:00 a.m.
Location: Shreveport Regional Airport 3rd Floor Conference Room
5103 Hollywood Avenue, Shreveport, LA 71109-7764
Bidders will park in current airport parking lot
E-MAIL QUESTIONS TO: ashley.germany@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408
BID BOND IS NOT REQUIRED. Estimated Expenditure: $22,000 Per-year
Bids received after the time specified for opening cannot be considered for an award.
ELECTRONIC QUOTES/QUOTE NOTICES
The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information and receive bid
notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to submit bids &
bid bonds, electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations.
BidNetDirect shall be the official source for bid documents.
To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or
completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted, provide
your state contractor's license number when the bid with alternates amounts to $50,000 or more. To request copies of bids by e-
mail, send your request to ashley.germany@shreveportla.gov.
The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.
The City of Shreveport reserves the right to reject any or all quotes and to waive minor informalities.
Important- If you consider the specifications as restrictive or have a problem with this document, please contact the
Purchasing Agent at least five days before the quote opening at (318) 673-5450
When the total Quote with alternates is $250,000 or more, do not submit a quote. If there are not any contractors who submit a quote
for less than $250,000, then we will reissue this project as an IFB.
Page 2 of 32

COS RFQ FORM #1-PRICE SCHEDULE/SIGNATURE PAGE
(04-25-19)
RFQ #26-509 TITLE: SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE MAINTENANCE AND REPAIR SERVICES
ITEMS BELOW TO BE COMPLETED BY QUOTER
TO THE PURCHASING DIVISION, CITY OF SHREVEPORT, LOUISIANA
The undersigned quoter hereby proposes to perform all requirements of a Contractor as set forth in the Contract
Documents for SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE MAINTENANCE AND REPAIR
SERVICES- in a proper and workmanlike manner, all in accordance with the terms and specifications which are a
part of this Request for Quotations, or any alteration, amendment, or addendum which may become a part of this
Request for Quotations, and upon the terms and conditions or the specifications adopted by the City Council, and
the rules and regulations of the City and under the direction of the Airport or his/her authorized representative(s),
at the following unit price(s):
Item # Services Year 1 Year 2 Year 3 Year 4 Year 5
1 Annual Preventative $ $ $ $ $
Maintenance Service
2 Quarterly Operational $ $ $ $ $
Inspections on all listed
equipment
GRAND TOTAL $
The City reserves the right to renew any resultant contract(s), if mutually agreeable with the contractor, for four additional years in one-year
increments.
Additional 8 hours of discounted straight-time, per month for HVAC Services $_________________
I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm,
or person submitting a quote for the same items/services and is in all respects fair and without collusion or fraud.
Acting on behalf of the quoter, this is to attest that the undersigned is a duly authorized representative of the
above captioned firm, corporation or business and has read Sections 10, 20, & 40 as referenced on the previous
page. In accordance with the Fair Share Requirements, the quoter assures the City that he/she will meet or
exceed the DBE goal, or if cannot meet the required DBE goal, the quoter will assure the City that he/she will
document good faith efforts made toward meeting the goal requirement. THE FAIR SHARE GOAL IS 25%
C O M P A NYS NAME/ADDRESS: The Quoter acknowledges receipt of the following
ADDENDA:
AUTHORIZED SIGNATURE(MANUAL): AUTHORIZED SIGNATURE (TYPED OR
PRINTED):
TITLE: DATE:
PHONE NUMBER(S): E-MAIL ADDRESS:
THE CITY RESERVES THE RIGHT TO MAKE AWARD ON ALL OR ON SINGLE LINE ITEMS ABOVE,
WHICHEVER IS MOST ADVANTAGEOUS TO THE CITY, COST, AND OTHER FACTORS CONSIDERED.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS
1.0 PERMITS, TAXES AND FEES
2.1 All Quotes submitted must include the price of any business and professional licenses, permits, taxes and fees as
required by Federal, State or Local Government Agencies.
3.0 CLARIFICATION/SUBSTITUTION REQUESTS
3.1 Quoters requiring additional information may submit their question(s) in writing to the attention of the Buyer as
listed on page two.
3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all
firms that have received the original Request for Quote.
3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of quotes will
be given consideration.
3.4 Every interpretation made to a Quoter will be in the form of written Addendum to the contract document and when
issued will be on file in the Purchasing Agent's office.
3.4.1 All such addenda shall become part of the Contract Documents and all Quoters shall be bound by such addenda.
3.4.2 The City shall not be legally bound by an addendum or interpretation that is not in writing.
3.4.3 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour
period (exclusive of holidays, Saturdays, and Sundays) before the scheduled quote opening then the opening of
quotes shall be extended at least seven but not more than twenty-one working days. (Louisiana R.S. 38:2212-C-
2).
3.4.4 It shall be the Quoter's responsibility to make inquiry as to the Addenda issued.
4.0 CHANGE ORDERS
4.1 All Public Works' contracts shall contain provisions authorizing the issuance of Change Orders within the scope of
the project and any such Change Orders shall be in writing.
5.0 EXISTING CONDITIONS
5.1 Quoters are cautioned not to submit their quotes until said plans, specifications, and profiles have been carefully
examined by them.
5.2 Each quoter shall fully acquaint himself with conditions relating to the scope and restrictions attending the
execution of the work under the conditions of this quote.
5.3 It is expected that this will sometimes require on-site observation.
5.4 The failure or omission of a quoter to acquaint himself with existing conditions shall in no way relieve him of any
obligation with respect to this quote or to the contract.
6.0 BID BOND (Not Required)
7.0 PERFORMANCE/PAYMENT/MAINTENANCE BOND (Not Required)
8.0 COST OF PLANS (N/A)
9.0 AWARD CRITERIA
9.1 Award will be made to the lowest responsible and responsive quoter(s) according to the criteria designated in the
Invitation for Quote.
9.2 In addition to price, the Quote Evaluation will include the following factors (as they apply):
9.2.1 The quality of performance/workmanship of previous contracts, or references which attest to the specific
experiences of others.
9.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.
9.2.3 The sufficiency of financial resources and its impact on ability of the quoter to perform the contract.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
9.2.4 The City reserves the right to conduct on-site inspections of any quoter's facilities prior to award and the results of
said inspection will be considered by the City in determining Quoters' capabilities of successfully administering to
this contract.
9.2.5 The ability and availability of the quoter to provide quality and timely maintenance, service, and/or parts.
9.2.6 The cost of maintenance and operational costs.
9.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.
9.2.8 The timely completion of a project as stated in the quote.
9.2.9 Substantial compliance or noncompliance with specifications set forth in the quote as determined by the City.
9.2.10 Product or parts inventory capability as it relates to a particular quote.
9.2.11 Results of product/equipment testing
9.2.12 The warranty - Terms and Conditions.
9.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory
manner.
9.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of
fulfilling proper liaison service with mechanical trades.
9.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.
9.2.16 A record of amicable relations with labor.
9.2.17 An adequate supply of construction equipment in good operating condition.
10.0 ALTERNATES
10.1 If alternates are listed on the Quote Schedule, it is the intent of the City, if the City accepts any Alternates, to
accept them in the order in which they are listed in the quote form.
10.2 The low quoter shall be determined based on the sum of the base quote and the Alternates accepted.
11.0 AWARD
11.1 The Purchasing Division will make award to one quoter for the total job.
12.0 REJECTION
12.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the
preparation of a quote, or to procure or contract for the articles of goods or service.
12.2 The City reserves the right to waive minor informalities, to accept or reject any or all quotes received as a result of
this request, or to cancel in part or its entirety this quote, if it is in the best interest of the City to do so.
12.3 The City of Shreveport reserves the right to declare any quote non-responsive in which the delivery/completion
time indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance
of the SPECIFICATIONS.
13.0 REJECTION OF LOWEST QUOTE
13.1 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the
lowest quoter, if in the best interest of the City of Shreveport.
14.0 DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 J- 1 & 2/ City of Shreveport Code of Ordinances Sec.
26-265)
14.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq., and/or
debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent for
review by the City's Disqualification Review Board.
14.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request
either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.
14.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.
Page 5 of 32

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
14.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Engineer, Purchasing Agent,
and the Director of Using Department.
14.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent
information has been considered.
14.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment
of liquidated damages.
15.0 CIVIL RIGHTS ACT
15.1 During the performance of the contract, the Contractor will comply with Title VI and Title VII of the Civil Rights Act
of 1964 (as applicable) in regard to nondiscrimination and equal employment opportunity.
16.0 PUBLIC CONTRACT AFFIDAVIT
16.1 Successful quoter shall file an affidavit attesting that the public contract was not secured through employment or
payment of a solicitor as required by Louisiana Revised Statutes 38:2224.
17.0 PARTIAL PAYMENTS (N/A)
18.0 SAFETY
18.1 Successful quoter will be in compliance with the Safety and Health Regulations for Construction as set forth in the
United States Department of Labor, Bureau of Standards.
18.2 The contractor agrees that the prevention of accidents to workmen engaged in the work under this agreement and
to members of the public is a responsibility of the contractor.
18.3 The contractor agrees to comply with the Occupational Safety and Health Act of 1970 and all other laws,
regulations, and codes concerning safety, as shall be applicable to the work established by the City of Shreveport
during the progress of the work.
18.4 When so ordered by a City representative, the contractor agrees to stop any part of the work which the City
representative deems unsafe until corrective measures are taken, and the contractor further agrees to make no
claim for damages growing out of such stoppages.
18.5 Should the contractor neglect to adopt such corrective measures, the City may perform them and deduct the cost
thereof from any payment due, or to become due, to the contractor.
18.6 Failure on the part of the City representative to stop unsafe practices shall in no way relieve the contractor of
his/her responsibilities for the safety of employees or the public.
18.7 The City of Shreveport Loss Prevention Office shall conduct "No-Notice" safety inspections as deemed necessary.
18.8 The contractor is responsible for protecting his/her employees from all hazardous chemicals known to be present,
including those brought on site by the contractors.
18.9 Contractors who bring hazardous chemicals on site shall provide the Loss Prevention Office with a list of these
chemicals, to include a copy of the material safety data sheet.
19.0 LICENSES, PERMITS, INSURANCE, AND TAXES
19.1 All costs for required licenses, permits, insurance, and taxes shall be borne by the quoter.
20.0 SITE VISIT
20.1 Quoters are required to visit the job site prior to submitting a quote, for the purpose of becoming familiar with site
conditions, specific job requirements, and to take or verify measurements as appropriate.
21.0 CONTRACT DOCUMENTS
21.1 Shall consist of the conditions and all provisions as set forth herein, the enclosed specifications, and the City's
Standard Contract, as enclosed.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
22.0 CHANGE ORDERS
22.1 All requests for extra work must be submitted in writing, showing the breakdown of materials, labor, administration
fees, and profit. A copy of the subcontractor's estimate(s) must be attached to all requests for extra work.
23.0 PUBLIC INSPECTION OF QUOTES (La. R.S. 44:33 et seq./Attorney Generals Opinion No. 95-155)
23.1 Quotes will be in active use after the opening and therefore will not be available for public inspection until 72 hours
after the quote opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33).
24.0 PAYMENTS DUE THE CITY
25.0 Section 26-211 of the Citys Code of Ordinances requires the following:
26.0 On every contract to which the City is a party and for which written specifications are prepared, the specification
shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees,
and other charges which are outstanding and due to the City.
27.0 No contract to which the city is a party shall be awarded to any person who:
28.0 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or
29.0 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other
property standards liens on it, or
30.0 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has
demolition liens, grass cutting liens, or any other property standards liens on it.
31.0 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
32.0 Quotes/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have
at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the
City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
33.0 GOVERNING PRICES
33.1 UNIT PRICE BIDS-Prices must be firm and unit prices written in figures shall govern over extended prices. Prices
bid must be based upon payment in thirty (30) days after delivery and acceptance.
33.2 LUMP SUM BIDS (When unit prices are not required)-Prices must be firm and prices written in words shall govern
over prices written in figures. Prices bid must be based upon payment in thirty (30) days after delivery and
acceptance.
34.0 UNSATISFACTORY WORK
34.1 The City shall not be obligated to pay for unsatisfactory work.
35.0 COMPLIANCE WITH CIVIL RIGHTS LAWS
35.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable: Title
VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive
Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of
1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the
requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment
practices and will render services under any contract entered into as a result of this solicitation without regard to
race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of
discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be
grounds for termination of any contract entered into as a result of this solicitation.
36.0 RFQ ENVELOPE
36.1 Outside of the envelope to list the Quoters name, address, license number, RFQ number, project name, opening
date/time and the Citys address.
37.0 RECEIPT OF QUOTES
37.1 The City does not receive Quotes on holidays and weekends.
END OF CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS
Page 7 of 32

INSURANCE/BOND/INDEMNIFICATION REQUIREMENTS OF CONSTRUCTION/ PUBLIC WORKS CONTRACTORS -
Give a copy of these requirements to your agent.
1.1 Definitions
1.1.1 INSURANCE COMPANY
1.1.1.1 The company or firm which will protect the CONTRACTOR from claims which may arise out of or result from the
CONTRACTORS operations and for which the CONTRACTOR may be legally liable. An acceptable insurance
company is defined as one licensed in the State of Louisiana or an approved non-admitted carrier. Generally, as
a minimum, the company issuing a bond must have a current A. M. Best rating of A- or better. Companies
providing insurance coverage other than bonds must have a current A. M. Best rating of B+VII or better. This
rating requirement will be waived for the Workers' Compensation coverage only. Modification of this standard
may be considered upon appeal to the Director of Finance.
1.1.1.2 SURETY
1.1.1.3 The bondsman, party or parties who may guarantee the fulfillment of the contract by bond. An acceptable surety
company is defined to be a company that is either domiciled in Louisiana or owned by Louisiana residents and is
licensed to write surety bonds or appears on the current Treasury List (i.e., U. S. Department of the Treasury
Circular 570, Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as
Acceptable Reinsuring Companies) and approved for an amount equal to or greater than the amount of the
contract, licensed in the State of Louisiana and qualified to write bonds in the State of Louisiana.
1.2 SURETY BONDS
1.2.1 PROPOSAL GUARANTY
1.2.1.1 When required, the QUOTE must be accompanied by a QUOTE bond in an amount not less than 5% of the total
QUOTE amount including additive alternates. The proposal guaranty shall be a check certified by the cashier of a
National or State Bank, or a QUOTE bond guaranteed by an acceptable surety company. The certified check or
QUOTE bond shall be made payable to the City of Shreveport, Louisiana. A cashier's check or money order will
be accepted; however, currency will not be accepted.
1.3 PROCUREMENT OF SURETY BONDS AND INSURANCE
1.3.1 When required, any surety bond written for public works project shall be written by a surety or insurance company
currently on the U. S. Department of Treasury Financial Management Service list of approved bonding companies
which is published annually in the Federal Register or by an insurance company that is either domiciled in
Louisiana or owned by Louisiana residents and is licensed to write surety bonds. For any public works project, no
surety or insurance company shall write a bond which is in excess of the amount indicated as approved by the U.
S. Department of the Treasury Financial Management Service list; companies authorized by this Paragraph who
are not on the treasury list shall not write a bond when the penalty exceeds 15 percent of its capital and surplus,
such capital and surplus being the amount by which the company's assets exceed its liabilities as reflected by the
most recent financial statements filed by the company with the Department of Insurance. In addition, any surety
bond written for a public works project shall be written by a surety or insurance company that is currently licensed
to do business in the state of Louisiana.
1.4 CONTRACT BOND
1.4.1 When required, prior to the execution of the contract, the CONTRACTOR shall file with the City a
performance/maintenance/payment bond with an acceptable surety company, as defined herein, on a form
provided by the City. The CONTRACTOR shall pay all premiums and costs thereof and incidental thereto. The
bond must be signed by both the CONTRACTOR and surety.
1.4.2 The insurance required shall be written for not less than limits of liability specified herein. Coverages shall be
written on forms which include contractual liability and independent contractor coverage on an occurrence basis
and products/completed operations coverage. Products/completed operations coverage shall be maintained for a
two-year period from the date of final payment. The coverages shall be maintained without interruption from date
of commencement of the work until date of final payment and termination of any coverage required to be
maintained after final payment.
Page 8 of 32

1.5 PROPERTY INSURANCE
1.5.1 CONTRACTOR shall obtain at CONTRACTORS cost such property insurance covering the work as may be
specified in the Special Provisions of the contract.
1.5.2 Certificates of insurance on forms provided by the insurer shall be filed with the City prior to commencement of the
work. The City has the right to require certified copies of the policies included with the certificates. Evidence that
the Authorized Representative signing the Certificate is authorized to bind the insurance company or companies
affording coverage may also be required. These certificates and insurance policies required by this shall contain
a provision that coverages afforded under the policies will not be materially changed or canceled until at least a
30-days prior written notice has been given to the City by the insurance company. In the event the policies are
canceled due to nonpayment of premium, only a 10-day notice will be required. If any of the foregoing insurance
coverages are required to remain in force after final payment and are reasonably available, an additional
certificate evidencing continuation of such coverages shall be submitted with the final Application for Payment
Information concerning reduction of coverage shall be furnished by the CONTRACTOR with reasonable
promptness in accordance with the CONTRACTORS information and belief.
2.0 INDEMNIFICATION
2.1 To the fullest extent permitted by law, the CONTRACTOR shall indemnify, defend, and hold harmless the City and
its agents and employees from and against claims, damages, losses and expenses, including but not limited to
attorney's fees, arising out of or resulting from performance of the work, provided that such claim, damage, loss or
expense is attributable to bodily injury, sickness, disease or death, or to injury or destruction of tangible property
(other than work itself) including loss of use resulting therefrom, but only to the extent caused in whole or in part
by negligent acts or omissions of the CONTRACTOR, a subcontractor, anyone directly or indirectly employed by
them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or
expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate,
abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person
described in this Paragraph.
2.2 In claims against any person or entity indemnified under this Paragraph by an employee of the CONTRACTOR, a
subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the
indemnification obligation under this shall not be limited by a restriction on amount or type of damages,
compensation or benefits payable by or for the CONTRACTOR or a subcontractor under workers or workmen
compensation acts, disability benefit acts or other employee benefit acts.
3.0 USE OF LANDS
3.1 PRESERVATION AND RESTORATION OF RAILWAY PROPERTY
3.1.1 The provisions given elsewhere herein, which require the CONTRACTOR to protect property against damage,
and which place upon the CONTRACTOR all responsibility for damage to property, injury to persons, and loss,
expense, inconvenience, and delay to the owners of property and others, shall be understood to apply in
connection with railway lines or railroads the same as in connection with other kinds of property. In the protection
of railway lines and railroad, however, the CONTRACTOR will be required to exercise particular care to avoid any
damage which might result in train wrecks or in delays in train service. In the performance of work in close
proximity to railroad tracks, the Contractor shall consult with the railroad owners or officials in regard to means
and methods of conducting the work, and, unless the City orders otherwise, he shall use in the performance of the
work means and methods which are not unsatisfactory to said owners or officials, and he shall at his own expense
provide such track walkers and flag men as the said owners and officials may deem necessary for the adequate
protection of the railroad property and train services.
3.1.2 The CONTRACTOR shall be solely and directly responsible to the owners and operators of such properties for
any damage, injury, expense, loss, inconvenience or delay which may result from carrying out of the work to be
done under this contract, and, if the special provisions so specify, he shall give bond or insurance in the amount
therein specified to each corporation, company, partnership, or individual owning or operating any of the
properties affected, in guarantee of this responsibility. Any extension of time granted the CONTRACTOR in which
to complete the contract shall not relieve him or his surety from this responsibility.
4.0 RESPONSIBILITY FOR DAMAGE CLAIMS
Page 9 of 32

4.1 CONTRACTORS RESPONSIBILITY
4.1.1 Until final written acceptance of the project by the City, the CONTRACTOR shall have the charge and care thereof
and shall take every precaution against injury or damage to any part thereof by the action of the elements, or from
any other cause, whether arising from the execution or from the non-execution of the work. The CONTRACTOR
shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any
of the above causes before final acceptance and shall bear the expense thereof except damage to the work due
to unforeseeable causes beyond the control of and without the fault or negligence of the CONTRACTOR,
including, but not restricted to, acts of God, of the public enemy or of governmental authorities. The
CONTRACTOR shall notify in writing his insurer within 10 days of any claim against the project and provide the
City with a copy of such notification.
4.2 PERSONAL LIABILITY OF PUBLIC OFFICIALS
4.2.1 In carrying out the provisions contained herein or in exercising any power or authority granted by this contract,
there shall be no personal liability upon any City employee or any official acting for the City, it being understood
that in such matters they act as the agents of the City.
4.3 NO WAIVER OF LEGAL RIGHTS
4.3.1 Inspection by the Architect or by any of his duly authorized representative, any order, measurement, or certificate
by the Architect; any order by the City for the payment of money, any payment for or acceptance of any work or
any extension of time; or any possession taken by the City, shall not operate as a waiver of any provision of the
contract; or any power therein reserved to the City or of any right of damages therein provided. Any waiver of any
breach of the contract shall not be held to be a waiver of any other or subsequent breach. The City reserves the
right to correct any error that may be discovered in any estimate that may have been paid, and to adjust the same
to meet the requirements of the contract and specifications. The City reserves the right to claim and recover, by
process of law, sums as may be sufficient to correct any error or make good any deficit in the work resulting from
such error, dishonesty, or collusion upon conclusive proof of collusion or dishonesty between the CONTRACTOR
or his agents and the Architect or his assistants discovered in the work after final payment has been made.
4.4 THIRD-PARTY LIABILITY.
4.4.1 It is specifically agreed between the parties executing this contract that it is not intended by any of the provisions
of any part of the contract to create in the public or any member thereof a third-party beneficiary hereunder, or to
authorize anyone not a party to this contract to maintain a suit for personal injuries or property damages pursuant
to the terms or provisions of these specifications.
5.0 INSURANCE REQUIREMENTS
5.1 The Contractor shall at its own expense provide and maintain certain insurance in full force and effect at all times
during the term of this Agreement and any extensions thereto. Such insurance, at a minimum, must include the
following coverages and limits of liability:
5.1.1 Commercial General Liability Insurance in an amount not less than a combined single limit of $1,000,000 per
occurrence. This policy should be endorsed to name the City as an additional insured and proof provided
via a DEC and/or endorsement. It is the intent of the City that the policy coverage should not be limited by an
annual aggregate limitation. If this policy is to be limited by an aggregate annual limitation, the aggregate
limitation shall not be less than $2,000,000 otherwise the contractor must provide a $1,000,000 per project
aggregate applicable for the project specified in this contract. This policy must be endorsed to include coverage
for asbestos removal and pollution coverages.
5.1.2 Comprehensive Auto Liability Insurance, including hired, rented or non-owned automobiles, in an amount not less
than $100,000 Per Person and/or $300,000 per occurrence or a combined single limit of $500,000 per
occurrence. This policy should be endorsed to name the City as an additional insured and proof provided
via a DEC and/or endorsement.
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