IFB SA 2614, Nottoway Tank Site Development

Agency:	Prince William County Service Authority
State:	Virginia
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238910 - Site Preparation Contractors
Posted Date:	Nov 19, 2025
Due Date:	Jan 12, 2026
Solicitation No:	IFB IFB SA 2614
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Notice to Bidders

SOLICITATION IFB #: SA-2614

Nottoway Tank Site Development

Project Code: 22WLRT0201, 24WLRT0201

Prince William County Service Authority d/b/a Prince William Water is accepting competitive

sealed bids from qualified Contractors for the Project Title: Nottoway Tank Site Development.

Sealed Bids will be accepted until Monday 10:00 AM EST on January 12, 2026 at Prince

William County Service Authority d/b/a Prince William Water at 4 County Complex Court,

Woodbridge, Virginia 22192. Bids must be clearly marked on the outside of the envelope “Sealed

Bid – IFB #: SA-2614, Title: Nottoway Tank Site Development. Bids will then be publicly

opened and read aloud. Bids received after the specified time will not be considered.

PROJECT LOCATION:

2011 Horner Road, Woodbridge, VA 22191

GENERAL DESCRIPTION: Provide all materials, equipment, and labor necessary for the

construction of Project Title. The work includes, but is not limited to, the following:

• Preconstruction Coordination / Permitting / Mobilization

• Demobilization / Project Closeout / Record Drawings

• Demolition of existing items scheduled to be removed

• Clearing and grubbing

• Erosion and Sediment controls / Soil stabilization

• Site Grading

• Concrete Pad construction

• Asphalt paving

• Curb and gutter

• Water line with water spicket

• Landscaping

• Drainage improvements, including storm sewer, and a chamber stormwater management

facility.

• Demolition and installation of chain link fence and gate

• Site lighting

Notice to Bidders

Page 1 of 3

Bidder shall submit each bid and required accompanying documents using the blank form(s)

provided in this Project Manual.

PRE-BID CONFERENCE: A Non-mandatory Pre-Bid Conference is scheduled for Tuesday

10:00 AM EST, December 2, 2025. The Pre-Bid Conference will be conducted via live stream

tool.

Prince William Water will hold a Pre-Bid Conference using MS Teams Meeting. While attendance

is not mandatory, potential Bidders are strongly encouraged to attend. Potential Bidders interested

in attending the Pre-Bid Conference may download the application and join the meeting via the MS

Teams application by audio, video, or both. If a Bidder plans to join the Pre-Bid Conference, the

Bidder must inform the Procurement Department at Procurement@pwwater.org with the following

information: vendor name, business address, and contact person. Prince William Water will provide

the MS Teams link to requestors only. Upon completion of the meeting, Prince William Water will

post an attendance list on Prince William Water website.

Interested Bidders and Subcontractors are strongly encouraged to attend. Pleas of ignorance of any

conditions existing on the work-site, or difficulties encountered in the execution of the Work, or as

a result of failure to make necessary investigations and examinations, will not be accepted as an

excuse for any failure or omission on the part of any Bidder to properly fulfill the requirements set

forth in the Contract Documents.

SITE VISIT:

A Non mandatory site visit for interested bidders will be held at 10:00 AM EST, Monday

December 8, 2025, at 2011 Horner Road, Woodbridge, VA 22191.

QUESTIONS DEADLINE: Questions should be submitted in written form only to Procurement

Officer (Medhat Mosaad) at Procurement@pwwater.org no later than Friday 12:00 PM EST,

December 12, 2025. The subject line of the email should read as follows: “Questions Solicitation

Number-Solicitation Title.” Questions submitted after the “Questions Due Date” may not be

addressed.

BID SUBMISSION: One (1) original and two (2) copies of the completed Bid shall be submitted

before Monday 10:00 AM EST, January 12, 2026 in a sealed envelope and should be addressed

and delivered to:

Street Address:

Prince William County Service Authority d/b/a Prince William Water

Procurement Department

Attn: Procurement Officer (Medhat Mosaad) – IFB SA 2614

4 County Complex Court

Woodbridge, VA 22192

BID OPENING: Pursuant to the competitive bidding provision of Prince William Water’s

purchasing regulations and the Code of Virginia, and subject to the terms and conditions listed herein,

bids will be opened, then read aloud via MS Teams immediately after close of the bid submission.

Bidders interested in attending the bid opening must contact the Procurement Department at

Procurement@pwwater.org to obtain the MS Teams access information.

Notice to Bidders

Page 2 of 3

BID DOCUMENTS: Digital copies of the Bid documents are available for no charge and upon

request by emailing the Procurement Department at Procurement@pwwater.org “Include the

solicitation number and title” in the subject line of your email request.

Important Note: Neither the Owner nor the Engineer will be responsible for full or partial sets of

Contract Documents, including any Addendum, obtained from any other source.

Notice to Bidders

Page 3 of 3

Invitation Letter

Reference: IFB #: SA-2614

Nottoway Tank Site Development

Date: 11/19/2025

Potential Bidder:

We are pleased to invite you to submit Construction bids for Nottoway Tank Site Development

to: Prince William County Service Authority d/b/a Prince William Water, in accordance with the

following:

1. Definitions

Definitions applicable to this solicitation document are located in the General Conditions of

the Construction Contract (MODIFIED version of EJCDC), Article 1– “Definitions and

Terminology”.

2. General

A. All Bids shall be prepared and submitted by and at the cost of the Bidder, hence all

costs associated with preparation and submission of the Bid shall be borne by the

Bidder.

B. Bid Form shall be typed or legibly handwritten;

a) Exhibit D: Lump Sum Base Bid

b) Exhibit E: Schedule of Unit Prices

C. Contractor shall carry out the Work within the same time frame allowed in the

approved Work Schedule. The Work shall be substantially complete in 180 days and in

accordance with Article 4.02 of the Agreement.

D. Bidder shall address inquiries, if any, in writing to: Procurement@pwwater.org by the

question’s deadline stated in the “Notice to Bidders” section of this IFB.

3. Validity of Bid

The Bids shall remain valid for a period of one hundred twenty (120) days, commencing on

the date of opening the bids. If the Bidder withdraws their offer before expiration of the said

period, without the written authorization of the Owner, the amount of the Bid Bond will be

forfeited to the Owner

4. Scope of Work

Provide all materials, equipment and labor necessary for the construction of the Nottoway Tank

Site Development. The work includes, but is not limited to, the following:

• Preconstruction Coordination / Permitting / Mobilization

Information to Bidders

Page 1 of 6

• Demobilization / Project Closeout / Record Drawings

• Demolition of existing items scheduled to be removed

• Clearing and grubbing

• Erosion and Sediment controls / Soil stabilization

• Site Grading

• Concrete Pad construction

• Asphalt paving

• Curb and gutter

• Water line with water spicket

• Landscaping

• Drainage improvements, including storm sewer, and a chamber stormwater management

facility.

• Demolition and installation of chain link fence and gate

• Site lighting

Information to Bidders

Page 2 of 6

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB SA 2614, Nottoway Tank Site Development

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