IFB SA 2619, Employee Benefits and Total Compensation Consulting Services

Agency:	Prince William County Service Authority
State:	Virginia
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541612 - Human Resources Consulting Services
Posted Date:	Feb 12, 2026
Due Date:	Mar 17, 2026
Solicitation No:	IFB SA 2619
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Procurement Department

T: (703) 335-8925

BNP RFP

REQUEST FOR PROPOSALS (RFP)

Date: February11, 2026

SOLICITATION NUMBER:

SA 2619

TITLE:

RFP CLOSING DATE/TIME:

Employee Benefits and Total Compensation Consulting

Services

March 17, 2026, at 10:00 A.M. (EST)

PRE-PROPOSAL CONFERENCE:

February 18, 2026, at 10:00 A.M. (EST)

QUESTION DEADLINE:

February 25, 2026, at 12:00 Noon (EST)

SUBMIT 1 ORIGINAL, 2 COPIES & 1 USB THUMB DRIVE OF YOUR PROPOSAL TO:

STREET ADDRESS:

Prince William Water

Procurement Department

Attn.: Aziza Kamal, Procurement Officer II

4 County Complex Court

Woodbridge, VA 22192

In compliance with this Request for Proposals (RFP) and all the conditions imposed in this RFP and hereby

incorporated by reference, the undersigned firm hereby offers and agrees to furnish all goods and services in

accordance with the attached signed Proposal or as mutually agreed upon by subsequent negotiation, and the

undersigned firm hereby certifies that all information provided below and in any schedule attached hereto is true,

correct, and complete.

____________________________________________________

Company Name

__________________________________

Authorized Signature

_________ _________________________________

Date

Name and Title Printed

____________________________

Phone Number

____________________________

Email Address

Note: Prince William Water does not discriminate against faith-based organizations in accordance with the

Code of Virginia § 2.2-4343.1 or against an Offeror because of race, religion, color, sex, national origin, age,

disability, or any other basis prohibited by state law relating to discrimination in employment.

RFP SA – 2619, Employee Benefits and Total Compensation Consulting Services

Page 1

RFP SUBMISSION FORM

Name of RFP:

RFP Number:

Closing Date/Time:

Employee Benefits and Total Compensation Consulting Services

SA 2619

March 17, 2026, at 10:00 A.M. (EST)

SECTION I - COMPANY IDENTIFICATION AND OWNERSHIP DISCLOSURE

Company: _______________________________ Contact Person: _______________________

_______________________________ Title:

_______________________

Address: _______________________________ Telephone No: _______________________

_______________________________ FAX No:

Remittance

Address: _______________________________ Email:

_______________________

Indicate Which: Corporation [ ]

Partnership [ ]

Sole Prop. [ ]

Minority Owned/Controlled Bus.

Yes [ ]

No [ ]

Small Bus. Yes [ ]

No [ ]

Women Owned/Controlled Bus.

Yes [ ]

No [ ]

Disabled Veteran: Yes [ ]

No [ ]

If your firm is certified by any of the business types listed above, provide your certification number, the date issued and the

name of the organization that issued the certification.

Certification No._________________ Certification Date: __________________ Issuing Organization: ______________

Organized under the laws of the State of ______________________________________________

Principal place of business at ______________________________________________

Parent Company if any ______________________________________________

Subsidiaries or Affiliated Entities

Performing Work if any: ______________________________________________

SCC: ______________________________________________

FEIN: ______________________________________________

RFP SA – 2619, Employee Benefits and Total Compensation Consulting Services

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Following are the names and address of all persons having an ownership interest of 3% or more in

the Company: (Attach more sheets if necessary)

____________________________________________________

Name

____________________________________________________

Address

____________________________________________________

SECTION II - CONFLICT OF INTERESTS

This solicitation is subject to the provisions of Section 2.2-3100 et. seq., Virginia Code Annotated

and the State and Local Government Conflict of Interests Act.

The Offeror [ ] is [ ] is not aware of any information bearing on the existence of any potential

organizational conflict of interest.

SECTION III – COLLUSION

I certify that this submission is made without prior understanding, agreement, or connection with any

corporation, firm, or person submitting an offer for the same services, materials, supplies, or

equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is

a violation of the State and Federal law and may result in fines, prison sentences, and civil damage

awards.

I hereby certify that the responses to the above representations, certifications, and other statements

are accurate and complete. I agree to abide by all conditions of this RFP and certify that I am

authorized to sign for the Offeror.

________________________________________________ ________________________

Signature

Date

________________________________________________ ________________________

Name (Printed)

Title

OFFEROR MUST COMPLETE AND RETURN THIS FORM WITH ITS PROPOSAL

PACKAGE

RFP SA – 2619, Employee Benefits and Total Compensation Consulting Services

Page 3

Table of Contents

SECTION 1 INTRODUCTION .................................................................................................... 6

SECTION 2 BACKGROUND INFORMATION........................................................................7

SECTION 3 PROCUREMENT RULES AND RFP DEFINITIONS ........................................ 8

SECTION 4 SCOPE OF WORK / PROJECT OBJECTIVES AND DELIVERABLES......10

4.1 Scope of Work / Project Objectives ................................................................................ 10

4.2 Project Deliverables.........................................................................................................11

4.3 Non-Exclusive Agreement .............................................................................................. 11

SECTION 5 RFP ADMINISTRATIVE REQUIREMENTS AND INSTRUCTIONS .......... 11

5.1 Proposed Schedule...........................................................................................................11

5.2 Delivery of Sealed Proposal Package .............................................................................. 12

5.3 Late Proposal Packages ................................................................................................... 12

5.4 Pre-Proposal Conference – Non-Mandatory ................................................................... 13

5.5 Questions Concerning RFP ............................................................................................. 13

5.6 Offeror’s Representative..................................................................................................14

5.7 Offeror’s Responsibility / Clarification and Addenda.....................................................14

5.8 Restricted Discussions ..................................................................................................... 14

5.9 Proposal Correction or Withdrawal ................................................................................. 15

5.10 No Obligation to Make Selection .................................................................................... 15

5.11 Offeror’s Key Personnel .................................................................................................. 15

5.12 Minimum Offeror Requirements ..................................................................................... 15

5.13 Anticipated Selection Process ......................................................................................... 16

5.14 Evaluation Criteria...........................................................................................................19

5.15 Minor Irregularities..........................................................................................................19

5.16 Incurred Expenses............................................................................................................19

5.17 Exceptions ....................................................................................................................... 20

5.18 Pre-Award Submittals...................................................................................................... 20

5.19 Conflict of Interest Disclosure.........................................................................................20

5.20 Contract Type .................................................................................................................. 20

5.21 Term of Basic Ordering Agreement (BOA) .................................................................... 20

RFP SA – 2619, Employee Benefits and Total Compensation Consulting Services

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5.22 Limited Confidentiality of Information ........................................................................... 21

5.23 Competency of Offeror....................................................................................................21

5.24 Protest .............................................................................................................................. 22

SECTION 6 SUBMITTAL REQUIREMENTS ........................................................................ 23

6.1 Submittal Requirements .................................................................................................. 23

6.2 Economy of Presentation ................................................................................................. 23

6.3 Proposal Package Guidelines...........................................................................................23

6.4 Proposal Package Sections .............................................................................................. 25

SECTION 7 INSURANCE REQUIREMENTS ........................................................................ 28

SECTION 8 FORMS ................................................................................................................... 32

Form A – Offeror Reference Form .............................................................................................. 33

Form B – Subcontractor Reference Form ................................................................................... 35

Form C – Subcontractor No-Conflict of Interest Form ............................................................... 36

Form D – SWaM Subcontracting Plan ........................................................................................ 37

Form E – Proposal Package Checklist ......................................................................................... 39

Form F – State Corporation Commission Form .......................................................................... 40

Form G – Proprietary Information ............................................................................................... 41

ATTACHMENT A SCOPE OF WORK .................................................................................. 42

ATTACHMENT B PRICING ................................................................................................... 49

ATTACHMENT C REQUIRED INSURANCE LIMITS....................................................... 50

ATTACHMENT D PRINCE WILLIAM WATER SWaM BUSINESS GOAL...................51

ATTACHMENT E CONTRACT AGREEMENT .................................................................. 53

RFP SA – 2619, Employee Benefits and Total Compensation Consulting Services

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB SA 2619, Employee Benefits and Total Compensation Consulting Services

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