IFB 26053S Miscellaneous Trees and Related Services
| Agency: | City of Dayton |
|---|---|
| State: | Ohio |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 5, 2026 |
| Due Date: | Aug 20, 2026 |
| Solicitation No: | IFB 26053S |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
| Bid Number: |
IFB 26053S
|
| Bid Title: |
IFB 26053S Miscellaneous Trees and Related Services
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
AD # 8/5 & 8/11
CITY OF DAYTON, OHIO
Division of Procurement
Room 514, CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
INVITATION FOR BID
IFB No. 26053S
Miscellaneous Trees and Related Services
For Further Information Contact:
Jason Schortgen
Room 514, CITY HALL
101 W. Third St.
Dayton OH 45402
Phone No. 937-333-4034
Email: jason.schortgen@daytonohio.gov
Date: August 5, 2026
Nicole Fox, NIGP-CPP
Purchasing Agent
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov
NO LATER THAN: 3:00 P.M. local (Dayton OH) time on August 20, 2026.
User Agency: Public Works – Street Maintenance
Your electronic PDF bid is requested for the following: To establish a firm Price Agreement for Miscellaneous Trees
and Related Services with firm pricing through December 31, 2026 with a possible option to renew, at the City of
Dayton’s discretion, firm pricing for three (3) additional 12-month periods from January 1, 2027 through December 31,
2029.
A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All supplemental
documentation shall be included with the submission.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has
been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to
this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any
brand names on our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in
the judgment of proper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a
position to quote, advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone
bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations
Council, 371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before
an order or contract can be issued. Please complete and return promptly to the Human Relations Council.
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________
Buyer: Jason Schortgen – jason.schortgen@daytonohio.gov I.F.B. No. 26053S
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
Miscellaneous Trees and Related Services
(Per attached specifications)
Vendors are not required to quote each line item. Additionally, the City reserves the right to make awards to one or multiple
vendors that best meet the City’s needs.
The City of Dayton is using P-Cards (Master Charge) for many low dollar purchases based on any Price
Agreement(s) in effect – please bid accordingly. Do you accept Master Charge Cards? YES [ ] NO [ ]
Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below with
your company’s bid response.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH
THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General
Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES
[ ] NO
All delivery costs are included in this quotation
regardless of F.O.B. designation.
Cash Discount Allowed:______% 10th Proximo.
Leave blank if your terms are Net 30 Days.
Delivery must be made within 3 calendar
days after receipt of order. Can you do this?
YES ____ NO _____, If NO, how many days? ______
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other-
wise stated.
Bidding Company____________________________________
Address : ___________________________________________
___________________________________________________
City
State
Zip Code
Email address to send Purchase Order to:
____________________________________________________
________________________________________________
(Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No.__________________/FED. ID#_________________
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________
Buyer: Jason Schortgen – jason.schortgen@daytonohio.gov I.F.B. No. 26053S
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
Miscellaneous Trees and Related Services
(Per attached specifications)
➢ Price to remain firm for the period through December 31, 2026.
➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period
(from January 1, 2027 through December 31, 2027) at the City’s discretion?
Yes [ ]
No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this option is
_________% Any provided request shall be accompanied by supporting documentation that clearly indicates a detailed
justification of the requested increase.
➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period
(from January 1, 2028 through December 31, 2028) at the City’s discretion?
Yes [ ]
No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this option is
_________% Any provided request shall be accompanied by supporting documentation that clearly indicates a detailed
justification of the requested increase.
➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period
(from January 1, 2029 through December 31, 2029) at the City’s discretion?
Yes [ ]
No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this option is
_________% Any provided request shall be accompanied by supporting documentation that clearly indicates a detailed
justification of the requested increase.
Date:
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Buyer: Jason Schortgen Voice (937) 333-4030
I.F.B. No. 26053S
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
ITEM
U/M
NO.
DESCRIPTION
UNIT PRICE
1.
10
More or Less
2.
10
More or Less
3.
10
More or Less
Miscellaneous Trees and Related Services
(Per attached specifications)
2” B&B Acer rubrum ‘JFS-KW78’
“Armstong Gold Maple”
$____________
Substitution:___________________
2” B&B Acer m. ‘Morton’
“State Street Maple”
$____________
Substitution:___________________
2” B&B Carpinus b. ‘JFS-KW1CB’
“Emerald Avenue Hornbeam”
$____________
Substitution:___________________
4.
10
More or Less
5.
10
More or Less
6.
10
More or Less
7.
10
More or Less
8.
10
More or Less
9.
10
More or Less
2” B&B Cladrastis kentukea
“American Yellowwood”
Substitution:___________________
2” B&B Ginko biloba ‘Magyar’
“Magyar Ginko”
Substitution:___________________
2” B&B Gymnocladus d. ‘Espresso’
“Espresso Kentucky Coffee Tree”
Substitution:___________________
2” B&B Liriodendreon tuliperfera ‘Fastigiatum’
“Columnar Tulip Tree’
Substitution:___________________
2” B&B Malus 'JFS-KW5'
“Royal Raindrops Crab”
Substitution:___________________
2” B&B Nyssa sylvatica ‘Norhtern Spledor’
“Northern Splendor Blackgum”
Substitution:___________________
$____________
$____________
$____________
$____________
$____________
$____________
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________
Buyer: Jason Schortgen – jason.schortgen@daytonohio.gov I.F.B. No. 26053S
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
10.
10
More or Less
11.
10
More or Less
12.
10
More or Less
13.
10
More or Less
14.
10
More or Less
15.
10
More or Less
16.
10
More or Less
17.
10
More or Less
18.
10
More or Less
19.
300
More or Less
20.
150
More or Less
21.
150
More or Less
2” B&B Ostrya viginia
“American Hop Hornbeam”
Substitution:___________________
2” B&B Platanus a. ‘Morton Circle’
“Exclamation Planetree”
Substitution:___________________
2” B&B Pinus Stobus
“Eastern White Pine”
Substitution:___________________
2” B&B Quercus macrocarpa x robur
“Heritage Oak”
Substitution:___________________
2” B&B Quercus robur x alba ‘JFS-KW1QX’
“Street Spire Oak”
Substitution:___________________
2” B&B Tilia Americana ‘Boulevard’
“Boulevard Linden”
Substitution:___________________
2” B&B Tilia tomentosa ‘Sterling’
“Sterling Silver Linden”
Substitution:___________________
2” B&B Ulmus j. x w.’Morton’
“Accolade Elm”
Substitution:___________________
2” B&B Ulmus parvifolia ‘Dynasty’
“Dynasty Lacebark Elm”
Substitution:___________________
Tree Planting Services
20 Gallon Tree Watering Bags
20 Gallon Low Profile Tree Watering Bags
$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________
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