IFB-26-27-031-Riverfront Park Guardrail and Fence Improvements

Agency:	City of Danville
State:	Virginia
Type of Government:	State & Local
NAICS Category:	238990 - All Other Specialty Trade Contractors
Posted Date:	Oct 27, 2026
Due Date:	Nov 17, 2026
Solicitation No:	26-27-031
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	26-27-031
Bid Title:	IFB-26-27-031-Riverfront Park Guardrail and Fence Improvements
Category:	Construction Services Bids
Status:	Open

Description:

IFB-26-27-031-Riverfront Guardrail and Fence Improvements
Pre-Bid Tuesday November 3,2026 at, 10:00AM
Last Day for Questions Tuesday November 10,2026, by 5:00PM
Bid Opens Tuesday November 17,2026, at 2:00PM

Publication Date/Time:

10/27/2026 12:00 AM

Closing Date/Time:

11/17/2026 2:00 PM

Contact Person:

Carol Henley Purchasing Director
427 Patton Street
Danville, VA 24541
Phone : 434-799-6528 Option 4
Fax: 434-799-5102
E-Mail: purchasing@danvilleva.gov

Attachment Preview

Bid No

Title:

INVITATION FOR BID

IFB- 26-27-031

Riverfront Park Guardrail and Fence Improvements

Pre-Bid Meeting:

A Pre-Bid Meeting will be held on November 3, 2026, at 10:00 a.m.at 420

Memorial Suit 100 Danville Va 24541 or by Teams at IFB-26-27-031-River-

Front Park Guard Rails and Fence Improvement

Last Day for Questions:

Email questions to purchasing@danvilleva.gov by no later than 5:00 PM on

November 10, 2026.

Bid Closing

Date:

Sealed BIDS shall be accepted no later than November 17, 2026, at 2:00 PM at

the Purchasing Department.

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Electronic BIDS will be accepted on eVA (https://eva.virginia.gov )

Direct Bidding

Procedures

Inquiries to:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

Project Owner:

Andrew Hall, Parks and Recreation Project Manager

(434) 799-5200

hallak@danvilleva.gov

TABLE OF CONTENTS

IFB-26-27-031

Riverfront Park Guardrail and Fence Improvements

1.0

INTENT

2.0

SCOPE OF WORK

3.0

SUPPLEMENTAL GENERAL CONDITIONS

4.0

PLANS AND SPECIFICATIONS

5.0

BID DOCUMENTS

1.0 INTENT

The intent of this Invitation to Bid is to solicit sealed bids from qualified contractors to furnish all

labor, materials, equipment, and services necessary to construct decorative guardrail and fence

improvements at Riverfront Park in the vicinity of the MLK Bridge in Danville, Virginia. The

project includes installation of custom fabricated steel guardrails with stainless steel mesh infill

and a 48-inch-high decorative welded-wire fence system, including a gate where shown, along

with associated site work necessary to complete the improvements in accordance with the plans

and specifications.

1.1 Submit invoice(s) to:

City of Danville

Accounts Payable

PO Box 3300

Danville, VA 24543

Attention : Andrew Hall, Parks and Recreation

1.2 Deadline

Sealed BIDS shall be submitted no later than NOVEMBER 17, 2026 at 2:00 PM to:

City of Danville

Purchasing Department

Attn.: Carol Henley

427 Patton Street, Room 304

Danville, VA 24541

BIDS will not be accepted both electronically and on paper. The bid with the latest time

stamp received prior to the due date and time will be evaluated for each Bidder.

1.3 Pre-bid Conference: A pre-bid conference will be held on Tuesday, November 3,

2026, at 10:00 AM at 420 Memorial Drive, Suite 100 OR by Teams at

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IFB-26-27-031

Riverfront Park Guardrail and Fence Improvements

1.4 Bid Inquiries: The last day for questions will be Tuesday November 10, 2026,

at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

1.5 Davis Bacon: NOT APPLICABLE

1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.7 Time of Completion: 60 consecutive calendar days from the Notice to Proceed.

1.8 Liquidated Damages: $250 dollars per calendar day.

1.9 Owner’s Representative: Andrew Hall, Parks and Recreation Project Manager

hallak@danvilleva.gov

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Code: All work performed shall conform to the Contract Documents. Reference is

made to the Specifications; the Standard Drawings; this Invitation for Bid; the Project

Manual; and the Plans.

1.12 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each

invoice until final completion and acceptance of the contract work

1.13 Force Majeure: In no event will Contractor or City be liable for any delay in the

performance of, or failure to perform, any action required under the Agreement,

whether in whole or in part, and the time for performance (including, without limitation

and for avoidance of doubt, the investment and job maintenance obligations set forth

herein) shall be extended for the duration of any such delay, to the extent that such

delay or failure is caused by any of the following causes: war; acts of terrorism;

strike; lockout or other labor disturbance; fire; severe weather; extraordinary natural

occurrence; epidemic; pandemic; plagues of locusts; swarms of bow weevils;

earthquake; shortage or interruption of supply or transportation facilities;

extraordinary governmental action (whether or not valid); or other causes, whether or

not similar, beyond the reasonable control of Contractor, in each case whether

foreseeable or unforeseeable.

2.0 SCOPE OF WORK

2.1 The Work under this Invitation to Bid consists of furnishing all labor, materials, equipment,

and incidentals necessary to construct decorative guardrail and fence improvements at

Riverfront Park in the vicinity of the Martin Luther King Jr. (MLK) Memorial Bridge in Danville,

Virginia, in accordance with the Contract Documents.

The project includes, but is not limited to:

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IFB-26-27-031

Riverfront Park Guardrail and Fence Improvements

A. Furnishing and installing custom fabricated decorative guardrail systems, including steel

posts and rails, stainless steel mesh infill panels, frames, fasteners, and all required

accessories.

B. Furnishing and installing a complete 48-inch-high decorative welded-wire fence system,

including panels, posts, brackets, fasteners, concrete footings, gate components where

shown, and all required accessories.

C. Site layout and alignment of guardrail and decorative fence elements as shown on the

plans.

D. Core drilling and embedding guardrail posts into the existing wall with a minimum 6-inch

embedment and non-shrink epoxy grout, and excavation and installation of concrete

footings for decorative fence and gate posts.

E. Coordination with existing site features, grades, and adjacent improvements.

F. Surface restoration, including replacement of disturbed mulch and minor grading

necessary to return the site to original or better condition.

G. Protection of existing structures, paving, utilities, and site elements during construction.

H. Final cleaning, adjustment, and alignment of all installed components.

I. The Work shall be completed in a manner that ensures a consistent, uniform

appearance matching existing Riverfront Park improvements and in accordance with all

applicable codes, standards, and the requirements of the Contract Documents.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”,

Version 3.0, dated July 1, 2025. Copies may be obtained from the Purchasing

Office or by downloading from the City’s website “Finance Department,

Purchasing Division.

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. If a scoring matrix will be used in the evaluation, it will be shared in this

solicitation.

C. The City reserves the right to reject any or all offers and to waive informalities

and minor irregularities in offers received.

D. The award will be made to the bid conforming to the IFB and will be most

advantageous to the City.

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IFB-26-27-031

Riverfront Park Guardrail and Fence Improvements

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary modifying

each and every invitation to bid, purchase order or other award issued by the City

of Danville. In the discharge of these responsibilities, the Director of Purchasing

may be assisted by assigned buyers. No other City officer or employee is

authorized to order supplies or services, enter into purchase negotiations, or in any

way obligate the government of the City of Danville for any indebtedness. Any

purchases contrary to these provisions and authorities shall be void and the City

shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The

City of Danville does not discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each must choose only

one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and

evaluated. No bid may be considered if received after the time shown on the title

page. The allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bids must be written in ink or typewritten. Envelopes must be

sealed and marked in the lower left-hand corner 26-27-031 “Riverfront Park

Guardrail and Fence Improvements” and submitted to the office indicated on

the title page.

C. Electronic Submission: Bidders who choose to submit their Bids electronically

must ensure that they are registered on eVA at. https://eva.virginia.gov Bids can

be found under the Business Opportunities Tab > Virginia Business Opportunities

(VBO). Search IFB 26-27-031. When addenda are issued, suppliers that have

submitted an electronic response will have to RESUBMIT their response to the

latest version of the solicitation.

D. Should the BID contain proprietary information, provide one (1) redacted hard

copy of the BID and all attachments with proprietary portions removed or

blacked out. This copy should be clearly marked “Redacted Copy” on the front

cover. The classification of an entire BID document, line-item prices, and /or total

bid prices as proprietary or trade secrets is not acceptable. The City of Danville

shall not be responsible for the Contractor’s failure to exclude proprietary

information from this redacted copy. No other distribution of the BID shall be

made by the Offeror.

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IFB-26-27-031-Riverfront Park Guardrail and Fence Improvements

Description

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