IFB159534 Right of Way Summitt 2025
| Agency: | State Government of Virginia |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| Posted Date: | Feb 10, 2025 |
| Due Date: | Feb 21, 2025 |
| Solicitation No: | IFB 87580 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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IFB-87580
-
IFB159534 Right of Way Summitt 2025
- Status: Open
- Time Left:10 days, 20 hours
- Closing:2/21/25 5:00 PM
- Issued:2/10/25 2:21 PM
- Last Updated:
- Buyer:Debra Bayles
-
debbie.bayles@vdot.virginia.gov - 804-371-6723
- Converted Solicitation Reference #:IFB-A501-0000159534-1
IFB-87580
-
IFB159534 Right of Way Summitt 2025
- Status: Open
- Time Left:10 days, 20 hours
- Closing:2/21/25 5:00 PM
- Issued:2/10/25 2:21 PM
- Last Updated:
- Buyer:Debra Bayles
-
debbie.bayles@vdot.virginia.gov - 804-371-6723
- Converted Solicitation Reference #:IFB-A501-0000159534-1
Actions
- Issued By:Virginia Department of Transportation
- Opportunity Type:Invitation for Bids (IFB)
- Category:Non-professional Services - Non-Technology
- Work Location:CHARLOTTESVILLE, VIRGINIA
- Website:
- Open Responses:See solicitation documents Public Opening information.
- Summary:To provide a conference facilities package including conference facilities, overnight lodging, break refreshments and meals for approximately one hundred and seventy (170) participants for the Statewide Right of Way (ROW) Utilities Summitt 2025 for May 6-7, 2025, at a site within the City of Charlottesville, Virginia
Documents
| Document | Size | Description | Posted On | Type |
| IFB159534 Row summitt 2025.pdf | (354.43 KB) | Attachments for IFB159534 | 2/10/25 | RFx Document |
| IFB159534 Form Fillable Forms.pdf | (193.8 KB) | Attachments for IFB159534 | 2/10/25 | RFx Document |
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- l1_1. Lodging Lodging for Day before start of Summitt night of May 5, 2025
- NIGP Code: 97130 Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease
- Quantity: 40.00000 each
- Delivery Date:
- l1_2. Taxes and surcharges on lodging day 1 May 6, 2025. Taxes and all surcharges for lodging for Day before start of Summitt night of May 5, 2025
- NIGP Code: 97130 Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease
- Quantity: 40.00000 each
- Delivery Date:
- l1_3. Lodging Lodging Day 1 of Summitt May 6, 2025
- NIGP Code: 97130 Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease
- Quantity: 170.00000 each
- Delivery Date:
- l1_4. Taxes and all surcharges on lodging for day before Day 1-May 5, 2025. Taxes and all surcharges on Lodging Day 1 May 6, 2025
- NIGP Code: 97130 Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease
- Quantity: 170.00000 each
- Delivery Date:
- l1_5. Day 1 Continental Breakfast May 6, 2025 Day 1 Continental Breakfast May 6, 2025, Prices shall be within state per-diem rates; all inclusive: To be served at 8:00 am to 10:00am to be provided in the main conference room for approximately one hundred and seventy (170) people. Price shall include all dinnerware and silverware, napkins, and condiments for tea and coffee, services fees and gratuity.
- NIGP Code: 96115 Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
- Quantity: 170.00000 each
- Delivery Date:
- l1_6. Lunch Day 1 May 6 2025 Lunch Day 1 May 6, 2025. Price shall be within state per-diem rates; all inclusive. To be served at12:15 pm to be provided in the main conference room for approximately one hundred and seventy (170) people. Hot buffet lunch should provide two (2) meat entrees two (2) vegetables selections includinga starch, assorted cakes and pies, warm rolls w/butter, iced tea, coffee, and water. Price shall include all dinnerware and silverware, napkins, and condiments for tea and coffee, services fees and gratuity.
- NIGP Code: 96115 Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
- Quantity: 170.00000 each
- Delivery Date:
- l1_7. Audio Visual Package Audio Visual equipment for main room and break out rooms, large screen, podium, microphone, projector, computer cable/HDMI, speakers and Wi-Fi / high speed internet access for Large Conference Room, 4 break out rooms to accommodate 30-50 employees for Day 1 of Summit May 6, 2025 7:00am-7:30pm(all day), Day 2: May 7, 2025 (last day of Summit) 7:00am-1:30pm. Price shall be all inclusive and include all taxes and surcharges
- NIGP Code: 88011 Audio Visual Equipment and Supplies (Not Otherwise Classified)
- Quantity: 2.00000 Day
- Delivery Date:
- l1_8. Dinner Buffet May 6 2025 Dinner Buffet May 6, 2025, to be served at 5:30 pm and may use the main conference room for approximately one hundred and seventy (170) people. Hot buffet should provide (within the state Per Diem all inclusive) two (2) meat entrees, two (2) vegetables selections including a starch, assorted cakes and pies, warm rolls w/butter, iced tea, coffee, and water. Price shall include all dinnerware and silverware, napkins, and condiments for tea and coffee, services fees and gratuity.
- NIGP Code: 96115 Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
- Quantity: 170.00000 each
- Delivery Date:
- l1_9. Hot Breakfast Buffet Day 2: May 7, 2025, Hot Breakfast Buffet for 170 employees, to be served at 7:00 am in the main conference room for approximately one hundred and seventy (170) people. Breakfast shall include a variety of breakfast type foods. Price shall be all inclusive and within state per diem and include all dinnerware and silverware, napkins, and condiments for tea and coffee, services fees and gratuity.
- NIGP Code: 96115 Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
- Quantity: 170.00000 each
- Delivery Date:
- l1_10. Main Conference room Large Main Conference room Large Day 1 and Day 2 to accommodate 170 employees for Day 1: May 6, 2025, 7:00am to 7:30pm all day, Day 2: May 7, 2025 last day of Summit 7:00am to 1:30pm. Price shall be all inclusive to include all surcharges and taxes.
- NIGP Code: 97165 Room Rental or Lease for Conferences, Seminars, etc.
- Quantity: 2.00000 Day
- Delivery Date:
- l1_11. Breakout Rooms Four rooms each room to hold at least 30 to 40 people theater style for Day 1 of Summit May 6, 2025, 10:30pm to 4:30pm, Day 2, May 7, 2025, last day of Summit 7:00am to 1:30pm. Price shall be all inclusive to include all taxes and surcharges.
- NIGP Code: 97165 Room Rental or Lease for Conferences, Seminars, etc.
- Quantity: 2.00000 Day
- Delivery Date:
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