IFB24-62 Renovation of Athletic Fields
| Agency: | Los Alamos County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 19, 2024 |
| Due Date: | Mar 26, 2024 |
| Solicitation No: | IFB24-62 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
IFB24-62 Renovation of Athletic Fields
Closing date March 26, 2024, 02:00 PM
- Reference number IFB24-62
- Status Open
- Summary The summary of work for this IFB is located in the solicitation documents.
Only one of the following submission methods is required:
Sealed Bids in one (1) clearly labeled unbound original, and one (1) paper copy subject to the conditions set forth in the Instructions to Bidders and in the other Solicitation Documents, will be received at the Office of the Chief Purchasing Officer, Procurement Division - 101 CAMINO ENTRADA, BUILDING 3, Los Alamos, NM 87544, until 2:00 p.m. Mountain Time, March 26, 2024 for this solicitation.
Considering the current COVID-19 (corona virus) outbreak, until further notice, the following procedure is in effect: Bids may also be submitted electronically by email in pdf format. All other requirements stated in the Solicitation Document remain in effect. Emails should be addressed to: lacbid@lacnm.us . Subject line of the email must contain the following information: RESPONSE – IFB24-62 Renovation of Athletic Fields.
A non-mandatory pre-bid conference will be held on Wednesday, March 6, 2024 at 11:00 a.m. Mountain Time via Microsoft Teams.
Documents may be obtained from Derrill Rodgers at the Procurement office at:
Los Alamos County
Procurement Division
101 Camino Entrada, Bldg. 3
Los Alamos, NM 87544
(505) 663-3507
Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.
No Proposal may be withdrawn after the scheduled closing time for receipt.
All forms of bribes, gratuities, and kickbacks are prohibited by law.
Contact details
Attachment Preview
DocuSign Envelope ID: 59EF480A-61E0-4BD9-B349-BA37D816464B
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
Bid Name
INVITATION FOR BIDS NO. IFB24-62
Advertised on March 6, 2024 in the Albuquerque Journal and Los Alamos Daily Post
Prepared by:
______________________________________
Wendy Parker, Park Superintendent
Authorized for release by:
________________________________
Cory Styron., Community Services Director
This page intentionally left blank.
THE COUNTY OF LOS ALAMOS IS AN EQUAL OPPORTUNITY EMPLOYER
IFB24-62
Incorporated County of Los Alamos Renovation of Athletic Fields
1.0 BIDDING PHASE ......................................................................................................................... 5
1.1 Invitation for Bids...................................................................................................................................... 5
1.2 Summary of Work ..................................................................................................................................... 8
1.3 Requirements for Bidders ....................................................................................................................... 12
1.3.1 Bid Evaluation Criteria................................................................................................................................12
1.3.2 Required Bid Response Documents ...........................................................................................................12
1.3.3 The Bidder’s Bid Response Documents......................................................................................................12
1.3.4 Liquidated Damages for Failure to Enter into Contract .............................................................................13
1.3.5 Conditions of Work ....................................................................................................................................13
1.3.6 Addenda and Requests for Interpretation .................................................................................................13
1.3.7 Power of Attorney......................................................................................................................................14
1.3.8 Obligation of Bidder ...................................................................................................................................14
1.3.9 Safety Standards and Accident Prevention ................................................................................................14
1.3.10 Substitutes or Brand Name or Equal......................................................................................................15
1.3.11 Bids to Remain Subject to Acceptance ..................................................................................................15
1.3.12 Withdrawal of Bids ................................................................................................................................15
1.3.13 Acceptance or Rejection of Bids ............................................................................................................15
1.3.14 Award.....................................................................................................................................................15
1.3.15 Registration of Contractors and Subcontractors ...................................................................................16
1.3.16 Procurement Preferences......................................................................................................................16
1.4 Notices to Contractors............................................................................................................................. 17
1.41 Applicable Law ...........................................................................................................................................17
1.4.2 Gross Receipts Tax .....................................................................................................................................17
1.4.3 Minimum Wage Rates................................................................................................................................17
1.4.4 Work Conditions.........................................................................................................................................17
1.4.5 Public Information......................................................................................................................................17
1.5 Bid Forms ................................................................................................................................................ 19
1.5.1 Bid Form .....................................................................................................................................................21
1.5.2 Alternates and Allowances.........................................................................................................................24
1.5.3 List of Subcontractors ................................................................................................................................26
1.5.4 Bid Bond .....................................................................................................................................................28
1.5.5 Campaign Contribution Form.....................................................................................................................30
1.5.6 Certification - Debarment, Suspension, and other Responsibility Matters ...............................................32
1.5.7 Permanent Main Office Address of Company............................................................................................34
1.5.8 Authorization for Verification of Information ............................................................................................34
1.5.9 Certificate of Contractors Registration .....................................................................................................36
2.0 AWARD PHASE ......................................................................................................................... 37
2.1 Award Forms........................................................................................................................................... 37
2.1.1 Notice of Award .........................................................................................................................................37
2
IFB24-62
Incorporated County of Los Alamos Renovation of Athletic Fields
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
Receipt of Notice of Award ........................................................................................................................39
Performance Bond .....................................................................................................................................40
Payment (Labor and Materials) Bond ........................................................................................................42
Insurance Requirement..............................................................................................................................44
Contract ...................................................................................................................................................... 46
3.0 CONSTRUCTION PHASE ......................................................................................................... 53
3.1 Construction Phase Related Forms .......................................................................................................... 53
3.1.1 Contractor Personnel Information .............................................................................................................53
3.1.2 Notice to Proceed ......................................................................................................................................54
3.1.3 Acceptance of Notice to Proceed...............................................................................................................55
3.1.4 Application and Certification for Payment Part 1 ......................................................................................56
3.1.5 Application and Certification for Payment Part 2 ......................................................................................57
3.1.6 Affidavit of Payment and Release of Liens.................................................................................................58
3.1.7 Field Order .................................................................................................................................................60
3.1.8 Change Order .............................................................................................................................................61
3.2 Conditions of the Contract - General Conditions ..................................................................................... 66
3.2.1 Definitions ..................................................................................................................................................66
3.2.2 Additional Instructions...............................................................................................................................69
3.2.3 Schedules, Reports and Records ................................................................................................................71
3.2.4 Shop Drawings and Submittals...................................................................................................................73
3.2.5 Start of Various Types of Work and Management Planning ......................................................................74
3.2.6 Materials, Services and Facilities ...............................................................................................................75
3.2.7 Substitutes or “Brand Name” or Equal.......................................................................................................76
3.2.8 Inspection and Testing ...............................................................................................................................78
3.2.9 Correction of Work.....................................................................................................................................79
3.2.10 Patents ...................................................................................................................................................80
3.2.11 Surveys, Permits, and Regulations.........................................................................................................80
3.2.12 Subsurface and Physical Conditions ......................................................................................................82
3.2.13 Protection of Work, Property and Persons............................................................................................84
3.2.14 Changes in the Work..............................................................................................................................85
3.2.15 Suspension, Delay or Termination of Work ...........................................................................................88
3.2.16 Subcontracting.......................................................................................................................................90
3.2.17 Duties of the Contractor ........................................................................................................................90
3.2.18 Job Site Administration..........................................................................................................................91
3.2.19 Engineer’s Authority ..............................................................................................................................95
3.2.20 Duties, Responsibilities and Limitations ................................................................................................96
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests................................................96
3.2.22 Limitations of Authority.........................................................................................................................96
3.2.23 Land and Right-of-Way ..........................................................................................................................97
3.2.24 Warranty/Guaranty ...............................................................................................................................97
3.2.25 Miscellaneous ........................................................................................................................................98
3.2.26 Dispute Resolution, Applicable Law, and Venue ...................................................................................99
3
IFB24-62
Incorporated County of Los Alamos Renovation of Athletic Fields
3.2.27
3.2.28
3.2.29
3.2.30
Examination of Records Provisions........................................................................................................99
American with Disabilities Act Compliance ...........................................................................................99
A. Bids and Proposals are public Records .............................................................................................99
Wage Rate Determination ...................................................................................................................100
3.3 ATTACHMENTS ..................................................................................................................... 101
3.3.1 License Agreement for Staging Area ........................................................................................................102
3.3.2 Wage Rate Information............................................................................................................................105
3.4 TECHNICAL SPECIFICATIONS ............................................................................................... 108
4
IFB24-62
Incorporated County of Los Alamos Renovation of Athletic Fields
1.0 BIDDING PHASE
1.1 Invitation for Bids
This is a brand name or equal specifications procurement. The designated brand name is:
HUNTER
The nature of the products makes use of a brand name or equal specification suitable for the
procurement. The Deputy Chief Purchasing Officer has determined that essential characteristics
of the brand described above are commonly known in the industry or trade. Use of the brand
name is for the purpose of describing the standard quality, performance, and characteristics
desired and is not intended to limit or restrict competition. Substantially equivalent products to
those designated will be considered for award; the County reserves the right to obtain additional
information from the bidder regarding technical and performance specifications of suggested
alternates and final right to determination of equivalency shall be determined by the County.
The Incorporated County of Los Alamos (“County”) reserves the right, in its sole discretion, to
accept any bid and to reject any or all bids.
Bids are invited from all responsible bidders.
Bid documents for this project may be obtained by contacting the County of Los Alamos
Procurement Division at:
Los Alamos County
Procurement Division
101 Camino Entrada, Building 3
Los Alamos, New Mexico 87544
505-663-3507
Copies of Bid Documents and Addenda will be made available for review wherever Solicitation
Documents are on file for that purpose. Hard copies may be made available provided advance
payment is made to the Office of the Purchasing Officer. Bid details can be found on the County
website under “Doing Business” and “Bids & RFPS”.
https://lacnm.com/bids
Bids in response to this Invitation for Bids (IFB), may be submitted either in paper form, in a sealed
envelope, or electronically by email in PDF format.
1. ELECTRONIC SUBMISSION: Emails should be addressed to: lacbid@lacnm.us.
Subject line must contain the following information: RESPONSE – IFB24-62 Renovation
of Athletic Fields
It is strongly recommended that a second, follow up email (without the Bid included or attached)
be sent to derrill.rodgers@lacnm.us to confirm the Bid was received.
The body of the email must contain enough information for the identity of the Bidder to be clear,
including company name, name of person sending the email, and contact information including
email address and phone number.
5
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