IFB 26-035 Remodel Downtown Library

City of Shreveport
Solicitation Form for Construction
INVITATION FOR BID (IFB) 26-035
REMODEL DOWNTOWN LIBRARY
INDEX OF BID FORMS Page Numbers
Bid Invitations (Do not return with bid) 2
Bid Form (COS BID FORM #1) 3
Bid Bond Form (COS BID FORM #2) 4
Corporate Resolution or Written Evidence (see Page 23 for example of Corporate Resolution) -------
NOTE: ALL OF THE REQUIRED COS BID FORMS LISTED ABOVE MUST BE RETURNED WITH BID. IF ANY OF THE
REQUIRED INFORMATION IS NOT PROVIDED, THEN YOUR BID WILL NOT BE CONSIDERED OR ACCEPTED.
INDEX OF REFERENCE ITEMS INCLUDED HEREIN
All information listed below should not be returned with your bid. It shall remain part of the bid by reference only.
Special Instructions/Provisions 5-14
Standard Contract 15-24
Contractor Agent Forms 25-29
Insurance & Bond Requirements 30-33
Felony Conviction/E-Verify Affidavit 34
Format for the Return Envelope 35
Scope 36
Special Provisions 37
Offerors Experience 38-39
EXHIBITS
Plans 37 Pages
Specifications 280 Pages
INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE
SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH
THOSE LISTED HEREIN. THE MORE STRINGENT WILL APPLY.
1.0 Standard Specifications for Infrastructure Improvements 2021 Edition & Standard Plans for Infrastructure Improvements 2021
Edition. These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/5572 &
www.shreveportla.gov/DocumentCenter/View/5567.
2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will
no longer be incorporated in solicitations but will be incorporated by reference in the Library's book of Standard Solicitation
Provisions/Instructions to Bidders for the Shreve Memorial Library (hereinafter the "Library") Section 10, and General Contract
Clauses for the Library Section 20. If you do not have a copy of these, you may print or download them from the Library's
website at http://www.shreve-lib.org/DocumentCenter/view/4967 for Section 10 and at http://www.shreve-
lib.org/DocumentCenter/view/4968 for Section 20. If you do not have a computer, you can use one of the public use computers
that are available at Library branches.
3.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.
Page 1 of 39

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID
June 04, 2026
DATES ADVERTISED: June 11, 2026 DATE POSTED: June 04, 2026
June 18, 2026
DO NOT RETURN THIS PAGE- FAXED OR EMAILED BIDS NOT ACCEPTED
INVITATION FOR BID (IFB)
BIDS MUST BE DELIVERED TO:
City of Shreveport
City of Shreveport
OR GO TO
Office of the Purchasing Agent
Renee Anderson, Purchasing Agent Government Plaza-Suite 610 BIDNETDIRECT.COM TO
MBA, CPPO, CPPB, NIGP-CPP 505 Travis Street SEND ELECTRONIC
Shreveport, LA 71101-3042 BID
BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: July 02, 2026 THEN PUBLICLY OPENED
THIS IS NOT AN ORDER Bid Number IFB 26-035
BID TITLE: REMODEL DOWNTOWN LIBRARY
PREBID CONFERENCE: MANDATORY PRE-BID MEETING and SITE VISIT will be held Monday June 15th at 9:00am.
Address: 424 Texas Street., Shreveport, LA 71101 - downtown.
Enter employee entrance doorway in the alley behind the Library.
EMAIL
ashley.germany@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408
QUESTIONS TO:
BID BOND IS REQUIRED. See attached format. Designers Estimate: $3,856,444.00
Bids received after the time specified for opening cannot be considered for an award.
Louisiana State Licensing Board for Contractors Project Classification:
Building Construction
Only Required when Total Bid is $50,000 or more.
Number of signs to be provided and installed by the contractor: 1 Number of Days: 270 Calendar days
CONSTRUCTION BID REQUIREMENTS
For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then your
bid must be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top right of
the page. If you have any questions, please call Renee Anderson at 318-673-5450.
ELECTRONIC BIDS/BID NOTICES
The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information
and receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors) have the
option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source for bid documents.
To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with
training or completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic
bid is submitted, provide your state contractor's license number when the bid with alternates amounts to $50,000 or
more. To request copies of bids by e-mail, send your request to ashley.germany@shreveportla.gov.
Important- If you consider the specifications as restrictive or have a problem with this document please
contact the Purchasing Agent at least five days before the bid opening at (318) 673-5450
Page 2 of 39

LOUISIANA UNIFORM PUBLIC WORK BID FORM - COS Form #1
TO: City of Shreveport BID FOR: IFB 26-035
Office of the Purchasing Agent REMODEL DOWNTOWN LIBRARY
Government Plaza, Suite 610 ___________________________________________________
Shreveport, LA 71101-3042 Deposit/Fee for Plans/Specs (Paper): N/A
(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)
The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools,
appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and
completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:
Mischa Farrell Architect, LLC and dated: 02/27/26
(Owner to provide name of entity preparing bidding documents.)
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the
Designer has assigned to each of the addenda that the Bidder is acknowledging) .
TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated "Base
Bid" * but not alternates) the sum of:
Dollars ($ )
ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices
designated as alternates in the unit price description.
Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Duct cleaning at Basement, 1st and 2nd Floors. Dollars ($ )
Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
First Floor Main Space: Box Beams Between Each Ceiling Column. Dollars ($ )
Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Provide and Install Barn Door at Eave's Room. Dollars ($ )
NAME OF BIDDER:
ADDRESS OF BIDDER:
LOUISIANA CONTRACTOR'S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:
DATE:
THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC WORK BID
FORM:
* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with the
form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.
** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as
prescribed by LA R.S. 38:2212(B)(5).
BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218(A) attached to and made a part
of this bid. (Current as of 10/16/19)
Page 3 of 39

COS BID FORM #2-Must use this Form if a Paper Bid
BID BOND
(For a paper bid, one original required of all Bidders with Power of Attorney attached. For an electronic
bid, an electronic bid bond or a paper bond will still be accepted if received before the bid opening)
Date:
KNOW ALL MEN BY THESE PRESENTS:
That of , as Principal,
and , as Surety, are
held and firmly bound unto the Shreveport Memorial Library, in the full and just sum of five (5%) percent of the total
amount of this bid, including all alternates, lawful money of the United States, for payment of which sum, well and
truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and
severally firmly by these presents.
Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management
Service list of approved bonding companies as approved for an amount equal to or greater that the amount for
which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A -
rating in the latest printing of the A. M. Bests Key Rating Guide. If surety qualifies by virtue of its Bests listing, the
Bond amount may not exceed ten percent of policyholders surplus as shown in the latest A. M. Bests Key Rating
Guide.
Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is
signed by suretys agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.
THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its
bid to the Obligee on a Contract for:
IFB 26-035 Remodel Downtown Library
NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such
time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the
performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation
shall be void; otherwise, this obligation shall become due and payable.
PRINCIPAL (BIDDER) SURETY
BY: BY:
AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)
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LIBRARY SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION
1.0 STATE CONTRACTORS LICENSE
1.1 On any public works bid submitted in the amount of $50,000 or more, the Contractor shall certify that he or she is
licensed under Louisiana Revised Statute 37:2150, et seq. and show is or her license number on the outside
of the bid envelope and on the bid schedule. In the case of an electronic bid, a contractor must submit an
authentic digital signature on the electronic bid accompanied by the contractor's license number, when required.
1.2 The licensee shall not be permitted to bid or perform any type or types of work not included in the classification
under which his license was issued.
1.3 Any construction bid that does not require the contractor to hold an active license shall state EXEMPTION on the
bid envelope.
1.4 WHEN BIDDING ON FRIABLE ASBESTOS REMOVAL/ABATEMENT, STATE LICENSE AND DEQ
CERTIFICATION IS REQUIRED REGARDLESS OF CONTRACT AMOUNT.
2.0 PERMITS, TAXES AND FEES
2.1 All Bids submitted must include the price of any business and professional licenses, permits, taxes and fees as
required by Federal, State or Local Government Agencies.
3.0 CLARIFICATION/SUBSTITUTION REQUESTS
3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as listed
on page two.
3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all firms
that have received the original Invitation for Bid.
3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will be
given consideration.
3.4 Every interpretation made to a Bidder will be in a form of written Addendum to the contract document and when
issued will be on file in the Purchasing Agents office.
3.4.1 Addenda must be delivered to all prime bidders who have requested bid documents within twenty-four hours of
issuance either by fax, email, or other electronic means. If the addendum cannot be transmitted by fax, email, or
electronic means, the bid opening shall be postponed by at least seven (7) working days. La R.S. 38:2212 (C)(2)(a).
3.4.2 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such addenda.
3.4.3 The Library shall not be legally bound by an addendum or interpretation that is not in writing.
3.4.4 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour period
(exclusive of holidays, Saturdays, and Sundays) before the scheduled bid opening then the opening of bids shall
be extended a minimum of at least seven but not more than twenty-one working days. (LA R.S. 38:2212 (C)(2).
3.5 It shall be the Bidders responsibility to make inquiry as to the Addenda issued.
4.0 CHANGE ORDERS
4.1 All Public Works contracts shall contain provisions authorizing the issuance of Change Orders within the scope of
the project and any such Change Orders shall be in writing.
5.0 EXISTING CONDITIONS
5.1 Bidders are cautioned not to submit their bids until said plans specifications, and profiles have been carefully
examined by them.
5.2 Each bidder shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution
of the work under the conditions of this bid.
5.3 The failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve him of any
obligation with respect to this bid or to the contract.
6.0 BID BOND
6.1 An acceptable Bid Bond, Cashier's Check, or Certified Check payable to the Shreveport Memorial Library, in an
amount not less than five (5%) percent of the total bid including all additive alternates must accompany the bid.
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LIBRARY SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
6.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days
after the opening of the bids.
6.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.
6.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the library within ten (10) days after the
award of Bid.
7.0 PERFORMANCE/PAYMENT/MAINTENANCE BOND
7.1 An acceptable Performance/Payment/Maintenance Bond will be required of the successful bidder as follows:
7.1.1 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.
7.1.2 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.
7.1.3 When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall be
required.
8.0 BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS
8.1 The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and bonding
requirements of nonresident contractors.
8.2 Beginning January 1, 1987, the Departments registration and bonding requirements must be met before the
nonresident contractor can obtain any building permit, license, or certificate necessary to lawfully commence any
construction project.
8.3 Any person failing to register any contract or execute the bond required by the statutes may be denied the right to
perform such contracts.
8.4 A temporary injunction may be issued to prevent any activities in the performance of such contracts until the
contractor complies with the necessary requirements.
8.5 The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction
contract, whichever is greater.
8.6 Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the
following conditions are considered resident contractors for purposes of taxation by the Department.
8.7 Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to bidding on work.
8.8 Corporations which have operated permanent business facilities in Louisiana for at least one year prior to bidding
on work.
8.9 Corporations with at least 50% of outstanding and issued common stock owned by individuals who have maintained
their domiciles in Louisiana for at least one year prior to bidding on work.
8.10 Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a 50%
ownership interest shall be considered resident contractors.
8.11 A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject to
the contract registration and bonding requirements of the Department.
8.12 For questions or additional information, call the Sales Tax Section at 225-219-7656 Option 1.
8.13 Employers Required to File Form L-3.
8.14 Every employer must file an Employers Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on or
before January 31st of the current calendar year, accompanied by copies of the employees W-2 forms and Wage
and Tax Statement forms (Form L-2).
8.15 Preaddressed forms are included in the Employers Withholding Tax Returns and Reconciliation coupon booklets.
8.16 Any employer who fails to receive a preaddressed form should notify the Withholding Tax Unit of the Department.
9.0 AWARD CRITERIA
9.1 Award will be made to the lowest responsible and responsive bidder according to the criteria designated in the
Invitation for Bid.
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LIBRARY SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
9.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):
9.2.1 The quality of performance/workmanship of previous contracts or references which attest to the specific experiences
of others.
9.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.
9.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract.
9.2.4 The Library reserves the right to conduct on-site inspections of any bidders' facilities prior to award and the results
of said inspection will be considered by the Library in determining bidders' capabilities of successfully administering
to this contract.
9.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.
9.2.6 The cost of maintenance and operational costs.
9.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.
9.2.8 The timely completion of a project as stated in the bid.
9.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the Library
9.2.10 Product or parts inventory capability as it relates to a particular bid.
9.2.11 Results of product/equipment resting.
9.2.12 The warranty - Terms and Conditions.
9.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory manner.
9.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of
fulfilling proper liaison service with mechanical trades.
9.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.
9.2.16 A record of amicable relations with labor.
9.2.17 An adequate supply of construction equipment in good operating condition.
10.0 ALTERNATES
10.1 If alternates are listed on the Bid Schedule it is the intent of the Library, if the Library accepts any Alternates, to
accept them in the order in which they are listed in the bid form.
10.2 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted.
11.0 AWARD
11.1 The Purchasing Division will make award to one bidder for the total job.
12.0 REJECTION
12.1 This solicitation does not commit the Library to award a contract, to pay any costs incurred in the preparation of a
bid, or to procure or contract for the articles of goods or service.
12.2 The Library reserves the right to accept or reject any or all bids for just cause, as permitted by La R.S.
38:2214 (B), received as a result of this request.
12.3 The Library reserves the right to declare any bid non-responsive in which the delivery/completion time indicated is
considered to delay the operation for which the item/work is intended, due to the noncompliance of the BID
SPECIFICATION.
13.0 REJECTION OF LOWEST BID
13.1 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the lowest
bidder, if in the best interest of the Library.
14.0 DISQUALIFICATION REVIEW BOARD (La R.S. 38:2212 J-1 & 2/ City of Shreveport Code of Ordinances Sec. 26-
265).
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LIBRARY SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
14.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. Eq., and/or
debarment based upon Sec. 26-265, the contractor may submit a written appeal to the Purchasing Agent for review
by the Library's Disqualification Review Board.
14.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request
either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.
14.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.
14.4 The Review Board will be composed of the Library Director, Library CFO, Library Buyer and the Library
Superintendent of Facilities & Projects.
14.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent information
has been considered.
14.6 The decision of the Review Board will not operate as a waiver by the Library of its rights concerning the assessment
of liquidated damages.
15.0 NOTICE TO PROCEED
15.1 The work is to commence within then (10) days from the date of Notice to Proceed.
16.0 CIVIL RIGHTS ACT
16.1 During the performance of the contract, the Contractor will comply with Title VI and Title VII of the Civil Rights Act
of 1964 (as applicable) in regard to nondiscrimination and equal employment opportunity.
16.2 The major emphasis of this Act is as follows and is in accordance with Appendix "A" of the Specifications.
17.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS
17.1 Successful bidder will be furnished with the original and one copy of the signed contract, with the original to be
forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the clerk of
Court. Each change order to a contract which adds an amount of ten percent or more of the original contract
amount and which additional amount is at least $10,000 or all change orders to a contract aggregating to
an amount of twenty percent or more of the original contract amount and which additional amount is at
least $10,000 must be recorded at the Parish Court House.
18.0 ACCEPTANCE
18.1 The work shall not be finally accepted by the Library until the entire project has been completed to the satisfaction
of the Project Manager.
19.0 PUBLIC CONTRACT AFFIDAVIT
19.1 Successful bidder shall file an affidavit attesting that the public contract was not secured through employment or
payment of a solicitor as required by La RS Statutes 38:2244, in accordance with Appendix B of the enclosed
contract.
20.0 PARTIAL PAYMENTS
20.1 Payments will be made to the successful bidder as follows:
20.1.1 On or before the 30th of each month an invoice listing in detail the amount of each item of construction complete in
place and the amount of work performed will be furnished to the Library Architect or Project Manager.
20.1.2 The Library Architect or Project Manager will make written estimate of the items complete in place and the amount
of work performed in accordance with the contract during the current period of time between estimates.
20.1.3 From the total of the estimate so ascertained will be deducted an amount equivalent to ten (10%) percent of the
whole on projects of less than Five Hundred Thousand Dollars ($500,000) and five (5%) percent of the whole on
projects of Five Hundred Thousand Dollars ($500,000) or more, to be retained by the Library until after the
completion of the entire contract in an acceptable manner, and the balance of the sum equivalent to ninety (90%)
percent/ninety-five (95%) percent of the whole, shall be certified by the Library Architect or Project Manager for
payment. Estimates will be made monthly. La RS 38:2248 (A).
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LIBRARY SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
20.1.4 All public works contracts shall contain a clause stating that any punch list generated during a construction project
shall include the cost estimates for the particular items of work the design professional has developed based on the
mobilization, labor, material, and equipment costs of correcting each punch list item. The design professional shall
retain his working papers used to determine the punch list items cost estimates should the matter be disputed later.
The contracting agency shall not withhold from payment more than the value of the punch list. Punch list items
completed shall be paid upon the expiration of the forty-five-day lien period. The provisions of this Section shall not
be subject to waiver, nor shall these provisions apply to the Department of Transportation and Development La RS
38:2248 (B).
20.1.5 No estimates except final estimates will be made for a sum less than Five Hundred Dollars ($500.00).
20.2 The estimates will be approximate only, and all partial or monthly estimates and payments shall be subject to
correction in the estimate rendered following discovery of an error in any previous estimates.
21.0 FINAL PAYMENT will be made as follows:
21.1 At the completion of the project, the Contractor shall notify the Project Manager that all work required by the terms
of his contract for this project has been completed.
21.2 The Library Architect or Project Manager shall then make a thorough examination of the work. If the work is found
to comply with requirements of all contract documents, the Library Architect or Project Manager shall issue a
certificate stating the work has been completed.
21.3 Then upon completion of the statutory 45-day lien period the Contractor shall furnish a certificate from the Parish
Clerk of Court stating that no liens have been filed against this project.
21.4 The Library will then pay the Contractor the total sum remaining due, including all retainage, based on quantities
as verified by the Library Architect or Project Manager.
21.5 Should any defective work or material be discovered, or should a reasonable doubt arise as to the integrity of any
part of the work completed prior to the final acceptance and final payment, there will be deducted from the first
estimate rendered after the discovery of such work an amount equal in value to the defective or questioned work,
and this work will not be included in a subsequent estimate until the defects have been remedied or the causes for
doubt removed.
22.0 PAYMENT WITHHELD
22.1 The Library may withhold or, on account of subsequently discovered evidence, nullify the whole or part of any
estimate for payment to such an extent as may be necessary to protect the Library from loss on account of:
22.1.1 Failure of the contractor to remedy defective work.
22.1.2 Claim filed or reasonable evidence indicating probable filing of claims.
22.1.3 Failure of the contractor to make payments properly to subcontractors or for equipment, material, or labor.
22.1.4 When the above grounds are removed, payment shall be made for amounts withheld because of them.
23.0 Overtime
23.1 In addition to the contractor's responsibility to pay all construction inspectors overtime on weekends and holidays
worked, any contractor who begins work on a Library project after twelve noon (12:00 p.m.) on a regular weekday,
and then continues to work after 5:00 p.m. on said regular weekday, may be charged overtime for all hours and
half-hours after 5:00 p.m. in which the City furnished a construction inspector to said contractor.
24.0 Monthly Meeting
24.1 The contractor shall meet at least once a month with the Library's Project Manager and various Library
representatives.
24.2 The main purpose of these meetings is to effect coordination, cooperation, and assistance in every practical way to
the end of maintaining progress of the project on schedule and completing the project within the contract time.
24.3 At these monthly meetings, the following items, among other are discussed: general progress of the work causes
of any delays and methods of correcting them, contractors' monthly estimates, problems which have arisen,
potential problems, actual or anticipated change orders and deviations from contract documents.
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LIBRARY SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
24.4 Regular meeting dates and times may be established for these monthly meetings, when the contractor has more
than one Library contract, subject to the joint agreement between the and the contractor.
24.5 Contracts during the two-year maintenance period which follows final acceptance may be included at the discretion
of the Library.
24.6 The Library's Project Manager or Architect shall notify the contractor at least two (2) working days in advance of
any change to the regular meeting date and time.
24.7 A telephone notification is sufficient.
24.8 A general summary of the items which were discussed and reviewed shall be prepared by the Library's Project
Manager or Architect, who shall mail a copy of said summary to the contractor within seven (7) calendar days after
the meeting date.
25.0 SAFETY
25.1 Successful bidder will be in compliance with the Safety and Health Regulations for Construction as set forth in the
United States Department of Labor, Bureau of Standards.
25.2 The contractor agrees that the prevention of accidents to workmen engaged in the work under this agreement and
to members of the public is a responsibility of the contractor.
25.3 The contractor agrees to comply with the Occupational Safety and Health Act of 1970 and all other laws, regulations,
and codes concerning safety, as shall be applicable to the work established by the Library during the progress of
the work.
25.4 When so ordered by a Library representative, the contractor agrees to stop any part of the work which the Library
representative deems unsafe until corrective measures are taken, and the contractor further agrees to make no
claim for damages growing out of such stoppages.
25.5 Should the contractor neglect to adopt such corrective measures, the Library may perform them and deduct the
cost thereof from any payment due, or to become due, to the contractor.
25.6 Failure on the part of the Library representative to stop unsafe practices shall in no way relieve the contractor of
his/her responsibilities for the safety of employees or the public.
25.7 The Library's Risk Manager shall conduct No-Notice safety inspections as deemed necessary.
25.8 The contractor is responsible for protecting his/her employees from all hazardous chemicals known to be present,
including those brought on site by the contractors.
25.9 Contractors who bring hazardous chemicals on site shall provide the Library Risk Manager with a list of these
chemicals, to include a copy of the material safety data sheet.
26.0 LICENSES, PERMITS, INSURANCE, AND TAXES
26.1 All costs for required licenses, permits, insurance, and taxes shall be borne by the bidder.
27.0 EXAMINATION OF DRAWINGS AND SPECIFICATIONS
27.1 Each bidder shall carefully examine drawings and specifications, or other revisions thereto and thoroughly
familiarize himself with the detailed requirements and job site thereof, prior to submitting a bid.
27.2 If any bidder is in doubt as to the true meaning of any part of the drawings, specifications, or other documents; or if
any error, discrepancy, conflict, or omission is noted, the bidder should immediately contact the Library's Project
Manager and request clarification.
28.0 INTERFERENCE
28.1 The Construction work must be carried on in such a manner, consistent with the practical conditions involved in the
erection of the new work, as to cause the least amount of interference and inconvenience to the occupants of nearby
or adjoining buildings or property.
28.2 When the Scope of Work includes work on or near any roads, the Contractor shall be responsible for maintaining
these roads in a manner that will allow passage of the resident owners to and from their homes and/or places of
business, especially during rainy weather.
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