DocuSign Envelope ID: 4DDD97C0-864C-4E50-9685-815335253C28
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
Bid Name
INVITATION FOR BIDS NO. IFB24-02R
Advertised on January 12, 2024 - Albuquerque Journal and Santa Fe New Mexican
and January 18, 2024 – LA Daily Post
Prepared by:
______________________________________
Ernesto Gallegos, Project Manager
Reviewed by:
______________________________________
James Alarid, Deputy Utilities Manager
Authorized for release by:
________________________________
Philo S. Shelton, III P.E., Utilities Manager
The County of Los Alamos is an Equal Opportunity Employer
IFB24-02R Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project
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IFB24-02R Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project
1.0 BIDDING PHASE ......................................................................................................................... 8
1.1 Invitation for Bids...................................................................................................................................... 8
1.2 Summary of Work ................................................................................................................................... 11
1.3 Requirements for Bidders ....................................................................................................................... 12
1.3.1 Bid Evaluation Criteria................................................................................................................................12
1.3.2 Required Bid Response Documents ...........................................................................................................12
1.3.3 The Bidder’s Bid Response Documents......................................................................................................12
1.3.4 Liquidated Damages for Failure to Enter into Contract .............................................................................13
1.3.5 Conditions of Work ....................................................................................................................................13
1.3.6 Addenda and Requests for Interpretation .................................................................................................13
1.3.7 Power of Attorney......................................................................................................................................14
1.3.8 Obligation of Bidder ...................................................................................................................................14
1.3.9 Safety Standards and Accident Prevention ................................................................................................14
1.3.10 Substitutes or Brand Name or Equal......................................................................................................15
1.3.11 Bids to Remain Subject to Acceptance ..................................................................................................15
1.3.12 Withdrawal of Bids ................................................................................................................................15
1.3.13 Acceptance or Rejection of Bids ............................................................................................................15
1.3.14 Award.....................................................................................................................................................15
1.3.15 Registration of Contractors and Subcontractors ...................................................................................16
1.3.16 Procurement Preferences - Preference does not apply to this solicitation...........................................16
1.4 Notices to Contractors............................................................................................................................. 17
1.41 Applicable Law ...........................................................................................................................................17
1.4.2 Gross Receipts Tax .....................................................................................................................................17
1.4.3 Minimum Wage Rates................................................................................................................................17
1.4.4 Work Conditions.........................................................................................................................................17
1.4.5 Public Information......................................................................................................................................17
1.5 Bid Forms ................................................................................................................................................ 19
1.5.1 Bid Form – ..................................................................................................................................................20
Bidder agrees to perform the work for the following prices: .................................................................................20
1.5.2 Alternates...................................................................................................................................................23
1.5.3 List of Subcontractors ................................................................................................................................26
1.5.4 Bid Bond .....................................................................................................................................................28
1.5.5 Campaign Contribution Form.....................................................................................................................30
1.5.6 Certification - Debarment, Suspension, and other Responsibility Matters ...............................................32
1.5.7 Permanent Main Office Address of Company............................................................................................34
1.5.8 Authorization for Verification of Information ............................................................................................34
1.5.9 Certificate of Contractors Registration .....................................................................................................35
2.0 AWARD PHASE ......................................................................................................................... 36
2.1 Award Forms........................................................................................................................................... 36
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IFB24-02R Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
Notice of Award .........................................................................................................................................36
Receipt of Notice of Award ........................................................................................................................38
Performance Bond .....................................................................................................................................39
Payment (Labor and Materials) Bond ........................................................................................................41
Insurance Requirement..............................................................................................................................43
Contract ...................................................................................................................................................... 45
3.0 CONSTRUCTION PHASE ......................................................................................................... 52
3.1 Construction Phase Related Forms .......................................................................................................... 52
3.1.1 Contractor Personnel Information .............................................................................................................52
3.1.2 Notice to Proceed ......................................................................................................................................53
3.1.3 Acceptance of Notice to Proceed...............................................................................................................54
3.1.4 Application and Certification for Payment Part 1 ......................................................................................55
3.1.5 Application and Certification for Payment Part 2 ......................................................................................56
3.1.6 Affidavit of Payment and Release of Liens.................................................................................................57
3.1.7 Field Order .................................................................................................................................................59
3.1.8 Change Order .............................................................................................................................................60
3.2 Conditions of the Contract - General Conditions ..................................................................................... 65
3.2.1 Definitions ..................................................................................................................................................65
3.2.2 Additional Instructions...............................................................................................................................68
3.2.3 Schedules, Reports and Records ................................................................................................................70
3.2.4 Shop Drawings and Submittals...................................................................................................................72
3.2.5 Start of Various Types of Work and Management Planning ......................................................................73
3.2.6 Materials, Services and Facilities ...............................................................................................................74
3.2.7 Substitutes or “Brand Name” or Equal.......................................................................................................75
3.2.8 Inspection and Testing ...............................................................................................................................77
3.2.9 Correction of Work.....................................................................................................................................78
3.2.10 Patents ...................................................................................................................................................79
3.2.11 Surveys, Permits, and Regulations.........................................................................................................79
3.2.12 Subsurface and Physical Conditions ......................................................................................................81
3.2.13 Protection of Work, Property and Persons............................................................................................83
3.2.14 Changes in the Work..............................................................................................................................84
3.2.15 Suspension, Delay or Termination of Work ...........................................................................................87
3.2.16 Subcontracting.......................................................................................................................................89
3.2.17 Duties of the Contractor ........................................................................................................................89
3.2.18 Job Site Administration..........................................................................................................................90
3.2.19 Engineer’s Authority ..............................................................................................................................94
3.2.20 Duties, Responsibilities and Limitations ................................................................................................95
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests................................................95
3.2.22 Limitations of Authority.........................................................................................................................96
3.2.23 Land and Right-of-Way ..........................................................................................................................96
3.2.24 Warranty/Guaranty ...............................................................................................................................96
3.2.25 Miscellaneous ........................................................................................................................................97
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IFB24-02R Inc. County of Los Alamos Water Production Facilities Electric and Mechanical Upgrades Project
3.2.26
3.2.27
3.2.28
3.2.29
3.2.30
Dispute Resolution, Applicable Law, and Venue ...................................................................................98
Examination of Records Provisions........................................................................................................98
American with Disabilities Act Compliance ...........................................................................................98
Bids and Proposals Are Public Records .................................................................................................99
Wage Rate Determination .....................................................................................................................99
3.3 ATTACHMENTS ..................................................................................................................... 100
3.3.1 License Agreement for Staging Area ........................................................................................................101
3.3.2 Wage Rate Information............................................................................................................................104
3.4 SUPPLEMENTAL CONDITIONS FOR DRINKING WATER STATE REVOLVING
FUND 120
3.5 TECHNICAL SPECIFICATIONS ............................................................................................... 121
DIVISION 01 – GENERAL REQUIREMENTS
01 00 01
Specification Format
01 14 03
Regulatory Requirements
01 21 00
Allowances
DIVISION 01 – GENERAL REQUIREMENTS (continued)
01 25 00
Substitution Procedures
01 29 00
Payment Procedures
01 31 19
Project Meetings
01 32 13
Construction Schedules
01 33 23
Shop Drawings, Product Data, and Samples
01 74 00
Cleaning and Waste Management
01 75 01
Field Service Representative
01 77 00
Contract Closeout
01 78 23
Operation and Maintenance Data
01 78 39
Project Record Documents
01 78 44
Spare Parts and Maintenance Materials
DIVISION 02 – EXISTING CONDITIONS
02 26 26
Lead Assessment
DIVISION 03 – 08 (NOT USED)
DIVISION 09 – FINISHES
09 97 01
Industrial Coatings
DIVISION 10 – 25 (NOT USED)
DIVISION 26 – ELECTRICAL
26 00 10
General Conditions for Electrical Systems
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