IFB 25-07R: Portable Changeable Message Boards (PCMS-320)

Agency:	Rhode Island Turnpike and Bridge Authority
State:	Rhode Island
Type of Government:	State & Local
NAICS Category:	339950 - Sign Manufacturing
Posted Date:	Dec 3, 2025
Due Date:	Dec 17, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Rhode Island Turnpike and Bridge Authority

November 19, 2025

Invitation to Bid

Portable Changeable Message Boards

Contract No. 25-07R

IFB No. 25-07R Portable Changeable Message Boards

INTRODUCTION

The Rhode Island Turnpike and Bridge Authority (RITBA) is seeking bids from factory

authorized dealers to provide two (2) Ver-Mac Portable Changeable Message Sign

(PCMS-320).

Due date for bids is no later than 10:30 AM EST December 17, 2025, at which time

they will be publicly opened. Bids must be in a sealed envelope clearly marked “IFB No.

25-07R, Portable Changeable Message Boards. RITBA will not accept electronic bid

submissions (email, web, fax, etc.) or late bids under any circumstances. RITBA accepts

no financial responsibility for any costs incurred by a firm in responding to this IFB,

participating in oral presentations, or meeting with RITBA prior to being awarded the

contract. The proposals in response to this IFB become the property of RITBA and may

be used by RITBA in any way it deems appropriate. All information submitted in response

to this IFB is deemed public and subject to disclosure unless a separate redacted public

copy is submitted, regardless of whether the information is marked

confidential/proprietary. Firm’s may redact in the public copy any trade secrets or

commercial or financial information which is of a privileged or confidential nature pursuant

to the Access to Public Records Act (R.I. Gen. Laws § 38-2 et. seq.). If Firm does not

submit a redacted public copy, RITBA assumes that firm is not seeking confidential

treatment for any of its information and thus, all information is subject to public disclosure.

By submitting a proposal, the firm certifies that it has fully read and understands the IFB,

has full knowledge of the scope of work to be provided, and accepts the terms and

conditions under which the services are to be performed. RITBA will be the sole judge in

determining as equivalent products (if applicable).

Questions related to this solicitation may be submitted to procurement@ritba.org no later

than 10:00AM EST, December 3, 2025. Direct contact with RITBA staff or the Board of

Directors is strictly prohibited unless submitted in writing to procurement@ritba.org.

RITBA may issue an addendum by end of day EST, December 10, 2025, to respond to

any relevant questions raised by potential bidders and for any other purposes deemed

necessary by RITBA. This addendum will be posted to https://www.ritba.org and

https://www.purchasing.ri.gov.

Bid specifications:

Quantity: 2 NEW Units

Make: Ver-Mac

Model: PCMS-320

Required Options:

• Tilt and Rotate Kit for Solar Panels

• Hydraulic pump for main mast

• Battery Charger

• Sealed Lead-Acid batteries

• Tongue Wheel Jack

• Digi IX30 Industrial Cellular Modem 4G

IFB No. 25-07R Portable Changeable Message Boards

• NO SIM/Data plan required, RITBA will procure our own (Verizon)

• Axis Communications PTZ CCTV unit with manual winch (no electric),

Push-bar instead of winch is acceptable

• 30 x 48 pixels (4-LEDs per pixel), full-matrix, amber

• NTCIP-Compliant V-Touch Controller, 7-inch, No Wi-Fi option

• Standard Warranties

• Does NOT require Anti-theft battery box

BONDS

Removed from solicitation.

SUBCONTRACTORS

The bidder must demonstrate that it is able to perform a substantial portion of the work

using its own workforce. Any bidder that does not maintain a permanent workforce and/or

proposed to perform a disproportionate amount of the work through one or more

subcontractors may be considered unqualified. The successful bidder must establish to

the satisfaction of RITBA the reliability and responsibility of any subcontractors proposed

to perform any work pursuant to this solicitation.

WITHDRAWL

A bidder may withdraw its bid proposal at any time prior to the bid proposal submission

deadline. Bid proposals are irrevocable for a period of sixty (60) days following the bid

proposal submission deadline.

ADDITIONAL REQUIREMENTS

Campaign Finance Compliance

Every person or business entity providing goods or services at a cost of $5,000 cumulated

value is required to file an affidavit regarding political campaign contributions with the RI

State Board of Elections even if no reportable contributions have been made. R.I.G.L. §

17-27 Forms may be obtained at Board of Elections, Campaign Finance Division, website

at https://elections.ri.gov/finance/index.php. Please call (401) 222-2345 or e-mail

campaign.finance@elections.ri.gov with any questions or concerns. For the purposes of

this RFP RITBA asks that firm's commit to properly file all appropriate documentation prior

to any contract being signed.

Major State Decision-Maker

Does any Rhode Island “Major State Decision-Maker,” as defined below, or the spouse

or dependent child of such person, hold (I) a ten percent or greater equity interest, or (ii)

a $5,000 or greater cash interest in this business?

For purposes of this question, “Major State Decision-Maker" means:

IFB No. 25-07R Portable Changeable Message Boards

(a) All general officers; and all executive or administrative head or heads of any

state executive agency enumerated in R.I.G.L § 42-6-1 as well as the

executive or administrative head or heads of state quasi-public

corporations, whether appointed or serving as an employee. The phrase

"executive or administrative head or heads" shall include anyone serving in

the positions of president, senior vice president, general counsel, director,

executive director, deputy director, assistant director, executive counsel or

chief of staff.

(ii) All members of the general assembly and the executive or administrative

head or heads of a state legislative agency, whether appointed or serving

as an employee. The phrase "executive or administrative head or heads"

shall include anyone serving in the positions of director, executive director,

deputy director, assistant director, executive counsel or chief of staff; and

(iii) All members of the state judiciary and all state magistrates and the

executive or administrative head or heads of a state judicial agency,

whether appointed or serving as an employee. The phrase "executive or

administrative head or heads" shall include anyone serving in the positions

of director, executive director, deputy director, assistant director, executive

counsel, chief of staff or state court administrator.

If your answer is “Yes,” please identify the Major State Decision-Maker, specify the nature

of their ownership interest, and provide a copy of the annual financial disclosure required

to be filed with the Rhode Island Ethics Commission pursuant to R.I.G.L. §36-14-16, 17

and 18.

Title VI Solicitation Notice

RITBA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders

or offerors that it will affirmatively ensure that any contract entered into pursuant to this

advertisement, disadvantaged business enterprises or airport concession disadvantaged

business enterprises will be afforded full and fair opportunity to submit bids in response

to this invitation and will not be discriminated against on the grounds of race, color, or

national origin in consideration for an award.

IFB No. 25-07R Portable Changeable Message Boards

To:

Bidder:

Bid Form

Invitation to Bid

Portable Changeable Message Boards

Contract No. 25-07R

Rhode Island Turnpike and Bridge Authority

One East Shore Road

P.O. Box 437

Jamestown, RI 02835-0437

_____________________________________________________________

Legal name of entity

_____________________________________________________________

Address (street/city/state/zip)

______________________/________________/______________________

Contract (name/telephone/email)

1. Bid Price

The Bidder submits this bid proposal to provide the Two Portable Changeable Message

Signs described in the solicitation for this Bid Price:

$______________________________________________________

(Base bid price in figures printed electronically, typed, or handwritten legibly in ink)

$______________________________________________________

(Base bid price in words printed electronically, typed, or handwritten legibly in ink)

1. Allowances

The Base Bid Price includes the costs for the following Allowances:

Not Applicable

2. Bonds

Not applicable

3. Addendum

The Bidder has examined the entire solicitation (including the following Addenda), and

the Base Bid Price includes the costs of any modifications required by the Addenda.

Addendum No. 1 dated: _____________

Addendum No. 2 dated: _____________

IFB No. 25-07R Portable Changeable Message Boards

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB 25-07R: Portable Changeable Message Boards (PCMS-320)

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