November 30, 2021
ADDENDUM No. 1 TO ALL OFFERORS:
Invitation for Bid: IFB # 22-08
Description: Quarterly Brochure Printing & Mailing
IFB Date: November 29, 2021
Opening Date: December 21, 2021
Opening Time: 3:00 p.m.
The following question(s) was received for the referenced invitation for bid (IFB) follows:
1. Bulk rate for postage, are you using EDDM or Walk Sequence?
Answer: We use EDDM. Attached is a photo of the mail insignia we use.
2. If so, I will need the zip codes for either type of mailing in order to give you the
correct postage amount.
Answer: Attached are two files. The spring 2020 file mails to 33,822 and the
Winter 2019-2020 file mails to 38,076 households. We mail to residential units,
not businesses. These lists may be modified each season/mailing.
Pages 9 and 10, Item 5.2 A - “Approximately 33,000/37,000 will be mailed through the
Herndon, Oak Hill, and Reston Post Offices at the Town’s expense using a bill rate for
3. Is the Town prepaying postage? If so, how…i.e., USPS permit, escrow account,
Answer: The Town has a bulk mail permit, and the postage would be
deposited in the postage account.
4. Can the vendor, if out of town, present the mail to their local USPS Entry Unit, which
will then ultimately be sent through the Towns local USPS or does the mail need to
be delivered directly from the vendor to the aforementioned USPS? (I see where
item B on page 10 may address question 3 above, but I wanted to confirm.)
Answer: We are willing to consider proposals where the vendor presents the
mail at their local USPS entry. We will need to know the cost to mail from the
other USPS post entry areas, any restrictions/modifications due postal
regulations, and if we need to change our mailing insignia.
Page 1 of 2
5. Can you please share who is currently doing this work and the current pricing the
Town is receiving?
Answer: Currently we are not professionally printing or mailing this piece.
Note: A signed acknowledgment of this addendum shall be received at the location indicated
on the IFB either prior to the due date and hour or attached to your response. Signature on
this addendum does not substitute for your signature on the original IFB document. The
original IFB document must be signed.
Very truly yours,
Gerald W. Amacker, CPPB, VCO, VCA
Phone: 703-435-6800 Ext. 2048
Name of Firm