IFB 2025-0194-PW ROMERO PARK WATERLINE PROJECT

Agency:	Santa Fe County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Feb 17, 2025
Due Date:	Mar 18, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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IFB 2025-0194-PW/DK

SANTA FE COUNTY

PUBLIC WORKS DEPARTMENT

INVITATION FOR BID

IFB 2025-0194-PW/DK

ROMERO PARK WATERLINE PROJECT

February 2025

IFB 2025-0194-PW/DK

SANTA FE COUNTY

Table of Contents

BIDDING DOCUMENTS

Advertisement for Bid...................................................................................................................2

Bid Instructions.............................................................................................................................3

Bid Proposal................................................................................................................................13

Bid Form.....................................................................................................................................15

Bid Sheets ...................................................................................................................................17

Non-Collusion Affidavit of Prime Bidder ..................................................................................19

Non-Collusion Affidavit of Subcontractor .................................................................................20

Certificate of Non-Segregated Facilities.....................................................................................22

Certification of Bidder Regarding Equal Employment Opportunity ..........................................23

Certification of Subcontractor Regarding Equal Employment Opportunity...............................24

Bid Bond.....................................................................................................................................25

Performance Bond ......................................................................................................................26

Labor and Material Payment Bond .............................................................................................28

Subcontractor Listing .................................................................................................................30

APPENDICES

A. Acknowledgement of Receipt of Invitation to Bid Form......................................................34

B. Campaign Contribution Disclosure Form .............................................................................35

C. Resident Veterans Preference Certification...........................................................................36

D. N.M. Wage Decision.............................................................................................................38

E. Sample Construction Agreement ..........................................................................................49

IFB 2025-0194-PW/DK

INVITATION FOR BIDS

ROMERO PARK WATERLINE PROJECT

IFB 2025-0194-PW/DK

The Santa Fe County Public Works Department requests bids for the purpose of procuring a licensed,

insured, and qualified Contractor to provide construction services for a new waterline to service Romero

Park utilizing construction plans and technical specifications from Wilson and Company.

A completed bid package must be submitted in a sealed container indicating the bid title and number

along with the bidding firm’s name and address clearly marked on the outside of the container. All bids

must be received by 2:00 PM on Tuesday, March 18, 2025, at the Santa Fe County Purchasing

Division located at 102 Grant Avenue, Santa Fe, NM 87501. By submitting a bid for the requested

materials and/or services each firm is certifying that their bid is in compliance with the regulations and

requirements stated within this IFB.

A NON-MANDATORY Pre-Bid Meeting and Site Visit will be held at 2:00 PM on Tuesday,

February 25, 2025, at Nany Rodriguez Community Center, 1 Prairie Dog Loop, Santa Fe, NM 87507.

All bidders must be in attendance and on time in order to submit a bid.

EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of

contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental

handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity.

Information on Invitation for Bid Documents will be available by visiting the Santa Fe County website

at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by

contacting Dani Koussa, Santa Fe County Purchasing, by telephone at 505-986-6344, email at

dkoussa@santafecountynm.gov.

Santa Fe County Public Works

Publish: February 16 - 17, 2025

BID INSTRUCTIONS

IFB 2025-0194-PW/DK

Bids are requested by Santa Fe County for Romero Park Waterline Project. The new water line will

connect to the existing system at South Meadows Road and the NM-599 frontage road, extending

northeast along the frontage road to Rd 62 before continuing southeast to Romero Park. Bids may

be held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right

to reject any and all bids in part or in whole.

The bids shall be based upon the material descriptions, units, and estimated quantities shown on

the attached bid sheets. Final payment will be made upon quantities completed in accordance with

the specifications, measured and accepted by the County, paid at the unit prices contained in the

bid.

The Contractor shall supply all labor, materials and equipment necessary to complete the work in

accordance with the construction plans and specifications. The bid shall include all permits, fees,

tie-in fees for all utilities, overhead and profit, and incidental costs in the bid amounts. All

applicable taxes shall not be included in the bid amounts.

All applicable laws and ordinances and the rules and regulations of all authorities having

jurisdiction over the project shall apply to the Contractor and all agreements between the

Contractor and the County.

1. LOCATION AND DESCRIPTION OF WORK:

The project is located at South Meadows Road and the NM-599 frontage road, extending northeast

along the frontage road to Rd 62 before continuing southeast to Romero Park. The scope of work

includes the installation of approximately 2,714 linear feet of 12” waterline, 2,347 linear feet of 8”

waterline, eight fire hydrants, and an 8” meter housed in a custom pre-cast concrete vault with a

backflow preventer. It also involves the abandonment of a municipal well, connections to existing

facilities, and electrical and SCADA connections to the master meter. All work will be completed in

accordance with construction plans and technical specifications from Wilson & Company.

2. TIME AND PLACE OF RECEIVING AND OPENING BIDS: This information will

be found in the “Advertisement of Bid” form attached hereto. A bid received after the

specified time will not be considered and will be returned to the bidder unopened.

3. SPECIFICATIONS: The construction of this project will be in accordance with the plans

and specifications prepared for this project by Wilson and Company and other contract

documents prepared by Santa Fe County, except as otherwise specified herein or in the

contract.

4. CONTRACT TIME: The number of days for the completion of work (the contract time)

from the Notice to Proceed is two hundred and forty (240) calendar days.

5. COPIES OF BIDDING DOCUMENTS: The Invitation for Bid Documents will be

IFB 2025-0194-PW/DK

available by visiting the Santa Fe County website at

https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by

contacting Dani Koussa, Santa Fe County Purchasing, by telephone at 505-986-6344, email

at dkouss@santafecountynm.gov.

Bidders shall use complete sets of Bidding Documents in preparing bids; neither the owner

nor engineer assumes responsibility for errors or misinterpretations resulting from the use

of incomplete sets of Bidding Documents.

6. PRE-BID CONFERENCE: A NON-MANDATORY Pre-Bid Meeting will be held at

2:00 PM on Tuesday, February 25, 2025, at Nany Rodriguez Community Center, 1

Prairie Dog Loop, Santa Fe, NM 87507.

7. BIDDER’S REPRESENTATION: By submitting a bid the bidder represents that: a) the

bidder has read and understands the Bid Documents and Contract Documents; b) the bid is

made in compliance with the Bid Documents and Contract Documents; c) The bidder has

become familiar with local conditions under which the Work is to be performed, and has

correlated the bidder’s personal observations with the requirements of the proposed

Contract Documents; d) the bidder has familiarized itself with federal, state and local laws,

ordinances, rules, and regulations affecting performance of the Work; and e) the bid is

based upon the materials, equipment and systems required by the Bid Documents without

exception; and f) the County shall rely on these representations.

8. INTERPRETATIONS/ADDENDA: All questions about the meaning or intent of the

contract documents shall be submitted to the Procurement Specialist in writing.

Replies will be issued by written addenda mailed or delivered to all parties recorded by the

Procurement Specialist, as having received the bidding documents at least seven (7)

calendar days before the scheduled bid opening date. Questions received less than seven

(7) calendar days prior to the date for opening of bids will not be answered. Only questions

answered by formal written addenda will be binding. Oral and other interpretations or

clarifications will be without legal effect. Written questions or inquiries in relation to the

Invitation for Bid will be directed to:

Dani Koussa, Procurement Specialist Senior

Santa Fe County Purchasing Division

102 Grant Avenue

Santa Fe, NM 87501

Ph. 505-986-6344

Fax (505) 989-3243

Email – dkouss@santafecountynm.gov

Addenda will be transmitted to all bidders that are listed on the Bid Holder’s List at the

printer(s) who have received a complete set of Bid Documents.

Copies of addenda will be made available for inspection wherever Bid Documents are on

file for that purpose. Each addendum shall be part of the contract documents as specified

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB 2025-0194-PW ROMERO PARK WATERLINE PROJECT

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