IFB 26-022 Purchase Submersible Pump for Huntington Ponds LS

City of Shreveport
Solicitation Form for Commodities
INVITATION FOR BID (IFB) #26-022
PURCHASE SUBMERSIBLE PUMP FOR HUNTINGTON PONDS LS
INDEX OF BID FORMS Page Numbers
Invitation for Bid (Do not return with bid) 2
Bid Prices/Signature Page (COS BID FORM #1) 3
IF ANY OF THE ABOVE COS BID FORMS ARE OMITTED, THEN YOUR BID MAY NOT BE CONSIDERED
OR ACCEPTED.
INDEX OF REFERENCE ITEMS INCLUDED HEREIN
All information listed below should not be returned with your bid. It shall remain part of the bid by reference
only.
Bid Specifications 4-5
Special Instructions to Bidders 6-10
Adjudicated Property Affidavit 11
Felony Conviction / E-Verify Statement 12
Format for the Return Envelope 13
Scope of Work 14
Exhibit
Exhibit A-Request for Equivalent Approval 1 Page
INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE
AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE
MORE STRINGENT WILL APPLY.
The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer
be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard
Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then
on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial
Library or at most library branches.
The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.
Revised 01-20-21
Page 1 of 14

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID
April 16, 2026
DATES ADVERTISED: Date Posted: April 16, 2026
April 23, 2026
DO NOT RETURN THIS PAGE-FAXED OR EMAILED BIDS NOT ACCEPTED
INVITATION FOR BID (IFB)
BIDS MUST BE DELIVERED TO:
City of Shreveport City of Shreveport OR GO TO
Office of the Purchasing Agent BIDNETDIRECT.COM TO
Renee Anderson, Purchasing Agent Government Plaza-Suite 610 SEND ELECTRONIC
MBA, CPPO, CPPB, NIGP-CPP 505 Travis Street BID
Shreveport, LA 71101-3042
BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: May 5, 2026 THEN PU BLICLY
OPENED
THIS IS NOT AN ORDER Bid Number IFB # 26-022
PURCHASE SUBMERSIBLE PUMP FOR HUNTINGTON
BID TITLE:
PONDS LS
Site Visit: MANDATORY Site Visit
9090 S. Shreve Park Drive
Shreveport, LA 71129
Contact Jack Carver, at 318-673-7606, Monday-Friday 8:00 a.m. to 2:30 p.m., to schedule a site visit
Site Visits are scheduled 04/16/2026 through 04/23/2026, between 8:00 a.m.-11:00 a.m. (CST)
EMAIL QUESTIONS TO: kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408
BID BOND IS NOT REQUIRED. Estimated Expenditure: $37,000.00 per year
Bids received after the time specified for opening cannot be considered for an award.
COMMODITY BIDS
For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then
your bid may be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the
top right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.
ELECTRONIC BIDS/BID NOTICES
The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information and
receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors have the option to
submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source for bid documents.
To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training
or completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is
submitted, provide your state contractor's license number when the bid with alternates amounts to $50,000 or more. To
request copies of bids by e-mail, send your request to kimberly.floyd@shreveportla.gov.
The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.
Important- If you consider the specifications as restrictive or have a problem with this document, please contact
the Purchasing Agent at least five days before the bid opening at (318) 673-5450
Revised 01-20-21
Page 2 of 14

BID PRICES/SIGNATURE PAGE
(RETURN ONE ORIGINAL AND ONE COPY WITH YOUR BID)
COS BID FORM #1
I agree to furnish all items for the price as listed below in accordance with all the specifications, terms and conditions listed
herein, or with exceptions as listed on the deviation page.
IFB 26-022 Bid Title: PURCHASE SUBMERSIBLE PUMP FOR HUNTINGTON PONDS LS
ITEM UNIT PRICE TOTAL PRICE
QUANTITY DESCRIPTION
# (B) (C)
Purchase and Delivery of Submersible Pump and
1 1 associated components compatible with
Grundfos system.
GRAND TOTAL: $
Estimated delivery time is after receipt of purchase order.
Additional units may be purchased by the City at the same prices listed above for as long as these models are available or
until: , 20 . If date is not provided, then prices will be guaranteed for as long as the
above models are available. If mutually agreeable with successful bidder and other public agencies this bid will
be made available to them.
Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized,
they are used only to denote the quality standard of the product desired and that they do not restrict bidders to
the specific brand, make, manufacturer, or specification named; that they are used only to set forth and convey to
prospective bidders the general style, type, character, and quality of the product desired; and that equivalent
products will be acceptable.
The City reserves the right to renew any resultant contract(s), if mutually agreeable with the contractor, for four additional
years in one-year increments with price changes limited to paragraph 7, Price Changes, in the Special Instructions to
Bidders herein.
BID ACCEPTANCE AND DELIVERY (Bid prices must be firm for a minimum of 45 days). In compliance with the Invitation,
and subject to all conditions thereof, the bidder offers and agrees, if this bid is accepted within 45 days from date of
opening, to furnish any or all items quoted on at prices as set forth after the item and to make delivery F.O.B destination.
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person
submitting a bid for the same items/services and is in all respects fair and without collusion or fraud. Acting on behalf of
the bidder, this is to attest that the undersigned is a duly authorized representative of the above captioned firm, corporation,
or business and has read Sections 10, & 20, as referenced on the previous page.
BIDDERS NAME/ADDRESS: NUMBER OF ADDENDA RECEIVED (If NONE-write 0 or N/A or none,
etc.):
N/A OR:
AUTHORIZED SIGNATURE(MANUAL): AUTHORIZED SIGNATURE (TYPED OR PRINTED):
TITLE: DATE:
PHONE NUMBER(S) EMAIL ADDRESS:
Page 3 of 14

BID SPECIFICATIONS FOR
IFB 26-022 PURCHASE SUBMERSIBLE PUMP FOR HUNTINGTON PONDS LS
BIDDER SHALL COMPLETE BY CHECKING THE FOLLOWING
IF NOT COMPLIANT, STATE SPECIFICALLY ITEM BEING OFFERED.
Approved equal products may be submitted but must meet or exceed all specifications and be
pre-approved.
APPROVED
DESCRIPTION BRAND EQUIVALENT DESCRIPTION
YES / NO
Minimum Technical Specifications
The pump shall meet or exceed the following
requirements:
Type: Submersible Pump
Minimum Capacity: 1,400 gallons per minute
(GPM)
Total Dynamic Head (TDH): Minimum 65 feet
Voltage: 230 Volt
Phase: Three (3) Phase
Duty: Continuous duty suitable for municipal/utility
service
Required Components
The pump assembly shall include, at a
minimum, the following components:
Guide Rail Adapter: Compatible with
Grundfos system, 5/6-inch flange.
Power Cable: Minimum length of forty-nine
(49) feet, suitable for submersible installation.
All necessary fittings, gaskets, seals, and
connection hardware required for proper
installation and operation.
Performance Requirements
The pump shall be capable of operating at or
above the specified flow and head conditions
without excessive vibration, noise, or overheating.
Equipment shall be designed for reliable, long-term
municipal service.
Pump performance shall be verified by
manufacturer's published performance curves.
Submittals
Bidders shall include the following with their
bid submission:
Manufacturer's specifications and product data
sheets.
Certified pump performance curves.
Page 4 of 14

BID SPECIFICATIONS FOR
IFB 26-022 PURCHASE SUBMERSIBLE PUMP FOR HUNTINGTON PONDS LS
BIDDER SHALL COMPLETE BY CHECKING THE FOLLOWING
IF NOT COMPLIANT, STATE SPECIFICALLY ITEM BEING OFFERED.
APPROVED
DESCRIPTION BRAND EQUIVALENT DESCRIPTION
YES / NO
Electrical requirements and details
Installation, operation, and maintenance
manuals.
Warranty documentation.
Warranty
The pump and all associated components
shall include the manufacturer's standard
warranty.
Warranty period shall be no less than twelve
(12) months from the date of acceptance,
unless otherwise specified.
The owner reserves the right to reject any and all bids that are incomplete or do not meet the requirements of
these specification. It is the bidder's responsibility to provide adequate information, with their bid, necessary for
the complete evaluation of their proposed equipment. The owner shall be the sole judge as to the equality of any
alternate manufacturer's offering.
Page 5 of 14

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES
1.0 BROCHURES
1.1 If specifications or descriptive papers are submitted with bids, enter bidders name thereon.
2.0 SAMPLES
2.1 Sample, when required, must be submitted free of expense, unless otherwise specified in accordance with the
conditions and instructions in the body of this bid notice.
3.0 CLARIFICATION/SUBSTITUTION REQUESTS
3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as
listed on page two.
3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all
firms that have received the original Invitation for Bid.
3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will
be given consideration.
3.4 Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and
when issued will be on file in the Purchasing Agents office.
3.5 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such
addenda.
3.6 The City shall not be legally bound by an addendum or interpretation that is not in writing.
3.7 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour
period (exclusive of holidays, Saturdays and Sundays) before the scheduled bid opening then the opening of
bids shall be extended for at least seven but not more than twenty-one working days.
3.8 It shall be the Bidder's responsibility to make inquiry as to the addenda issued.
4.0 DELIVERY ARO
4.1 Show delivery time required after receipt of order (ARO), in appropriate space provided on page three.
5.0 DELIVERY TERMS
5.1 The commodities and/or services must be furnished as described and specified, delivered f.o.b. destination
freight prepaid.
5.2 The term f.o.b. destination shall mean delivered, removed from the crate, placed inside of building, and title
taken to after acceptance.
5.3 Most City buildings do not have loading docks.
6.0 QUANTITIES
6.1 Whenever quantities or usages are provided by the City, these are estimates only.
6.2 No guarantee or warranty is given or implied by the city as to the total amount that may or may not be purchased
from any resulting contracts.
6.3 These quantities are for information only and will be used for tabulation and presentation of the prices offered.
7.0 PRICE CHANGES
7.1 Prices will be firm for the minimum period as specified in the solicitation document.
7.2 After the first year of the contract or the guaranteed price date shown on the bid form, whichever is longer, the
Contractor may request price increases that are limited to the increase in the Contractors actual documented
cost of doing business to be approved by the soliciting department head and the Purchasing Agent.
7.3 Written requests for price increases must be sent by Certified Mail-Return Receipt Requested.
7.4 The City reserves the right to accept or reject the price increase within fifteen days after receipt of the request.
Should the City reject the price increase, the City reserves the right to cancel the contract and award to the
next best bidder or to solicit new bids.
Page 6 of 14

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES CONTINUED
7.5 No increase will be effective until approved in writing by the Purchasing Agent.
7.6 Any decrease in the cost of the contract items shall be forwarded to the Purchasing Office with immediate
inception into the contract.
7.7 Any decrease in pricing shall not be less than the appropriate CPI or PPI.
8.0 AWARD CRITERIA
8.1 The award will be made to the lowest responsible and responsive bidder(s) according to the criteria designated
in the Invitation for Bid.
8.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):
8.2.1 The quality of performance/workmanship of previous contracts, services, equipment or products, or references
which attest to the specific experiences of others.
8.2.2 The timely completion of previous contracts or services or the timely delivery of past orders, or references which
attest to the specific experiences of others.
8.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract or provide
the services.
8.2.4 The City reserves the right to conduct on-site inspections of any bidders' facilities prior to award and the results
of said inspection will be considered by the City in determining bidders' capabilities of successfully administering
to this contract.
8.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.
8.2.6 The resale value, life cycle costing (which includes the cost of maintenance) and value analysis.
8.2.7 The availability and capability of local and regional vendor support as it affects the quantity, quality, and
timeliness of the work or products required.
8.2.8 Delivery of a product and timely completion of a project as stated by vendor in the bid.
8.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.
8.2.10 Product or parts inventory capability as it relates to a particular bid.
8.2.11 Results of product/equipment testing.
8.2.12 Warranty - Terms and Conditions.
8.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory
manner.
8.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable
of fulfilling proper liaison service with mechanical trades.
8.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.
8.2.16 A record of amicable relations with labor.
8.2.17 An adequate supply of equipment in good operating condition.
9.0 Evaluation
9.1 Bids may be made for one lot only, or for as many lots as the bidder can supply.
9.2 Awards will be made by complete lots and may be made to one or more bidders.
10.0 Evaluation of Bids for Multiple Awards
10.1 In addition to other factors, bids will be evaluated on the basis of advantages to the City that might result from
making more than one award (multiple awards).
10.2 For the purpose of making this evaluation, administrative costs to the City for issuing and administering each
contract awarded under this invitation will be considered, and individual awards will be for the items and
combinations of items which result in the lowest aggregate price to the City, including such administrative costs.
Page 7 of 14

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES CONTINUED
11.0 Alternates
11.1 When alternates are requested, the City reserves the right to select the bid with or without these, whichever will
be in the best interest of the City.
12.0 REJECTION
12.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the
preparation of a bid, or to procure or contract for the articles of goods or service.
12.2 The City reserves the right to accept or reject any or all bids received as a result of this request, or to cancel in
part or its entirety this bid, if it is in the best interest of the City to do so.
12.3 The City of Shreveport reserves the right to declare any bid non-responsive in which the delivery/completion
time indicated is considered to delay the operation for which the item/work is intended, or due to the
noncompliance of the BID SPECIFICATION.
12.4 In addition, the City reserves the right to declare any bid non-responsive that contains prices for individual items
or services that are inconsistent or unrealistic when compared to other prices in the same or other bids, if such
action would be in the best interest of the City.
13.0 Rejection of Lowest Bid
13.1 Substantial negative findings from the Bid Evaluation as listed above, and/or the factors as listed below, may
result in the disqualification of the lowest bid, if in the best interest of the City of Shreveport.
13.2 Additional purchase of repair/replacement parts for the low bid item, as opposed to an existing inventory of
parts for a higher bid item.
13.3 Greater service costs for the low bid item.
13.4 Longer service time for the low bid item, which would cause longer down time of the item.
13.5 Proven reliability of the higher bid item.
13.6 Compatibility of the higher bid item with existing equipment.
14.0 DISQUALIFICATION REVIEW BOARD (City of Shreveport Code of Ordinances Sec. 26-265)
14.1 When a contractor has been given notice of possible debarment based upon Sec.26-265 and/or disqualification,
the contractor may submit a written appeal to the Purchasing Agent for review by the City's Disqualification
Review Board.
14.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may
request either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal
only.
14.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.
14.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Engineer, Purchasing
Agent, and the Director of Using Department.
14.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent
information has been considered.
14.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment
of liquidated damages.
15.0 OPERATIONAL MANUALS
15.1 When bidding on equipment, the successful bidder shall be required to furnish one copy of the
operational manual and warranty with each type of unit delivered, and one additional copy of the
operational manual shall be sent to: Risk Manager, 505 Travis Street Suite 620, Shreveport, LA 71101-
3042.
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CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES CONTINUED
16.0 BRAND NAMES
16.1 Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is
utilized, they are used only to denote the quality standard of the product desired and that they do not restrict
bidders to the specific brand, make, manufacturer, or specification named; that they are used only to set forth
and convey to prospective bidders the general style, type, character, and quality of the product desired; and
that equivalent products will be acceptable.
16.2 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to
determine what is considered an equivalent product on any and all projects in which they have been legally
employed to perform professional services.
17.0 PUBLIC INSPECTION OF BIDS (La. R.S. 44:33 et seq./Attorney General's Opinion No. 95-155)
17.1 Bids will be in active use after the opening and therefore will not be available for public inspection until 72 hours
after the bid opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33).
18.0 PAYMENTS DUE THE CITY
18.1 Section 26-211 of the City's Code of Ordinances requires the following:
18.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification
shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses,
fees, and other charges which are outstanding and due to the City.
18.1.2 No contract to which the city is a party shall be awarded to any person who:
18.1.2.1 Has not paid all taxes, licenses, fees and other charges which are outstanding and due the city, or
18.1.2.2 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any
other property standards liens on it, or
18.1.2.3 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has
demolition liens, grass cutting liens, or any other property standards liens on it.
18.1.3 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
18.1.4 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have
at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the
City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
19.0 GOVERNING PRICES
19.1 UNIT PRICE BIDS-Prices must be firm and unit prices written in figures shall govern over extended prices.
Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.
19.2 LUMP SUM BIDS (When unit prices are not required)-Prices must be firm and prices written in words shall
govern over prices written in figures. Prices bid must be based upon payment in thirty (30) days after delivery
and acceptance.
20.0 COMPLIANCE WITH CIVIL RIGHTS LAWS
20.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:
Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment
Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees
to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate
in its employment practices and will render services under any contract entered into as a result of this solicitation
without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or
disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations
when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.
Page 9 of 14

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES CONTINUED
21.0 JOINT VENTURE
20.2 If the bidder is a joint venture, provide the following information:
20.2.1 Date of formation
20.2.2 Name and address of each venture partner
20.2.3 Principals of each venture partner
20.2.4 Venture partner holding the majority interest in the venture and its percentage of interest.
20.2.5 Bidder shall include a copy of the Joint Venture agreement as an attachment to the bid.
21.0 BID ENVELOPE
21.1 Outside of the bid envelope to list the Bidders name, address, license number, bid number, project name,
opening date/time and the City's address.
22.0 RECEIPT OF BIDS
22.1 The City does not receive bids on holidays and weekends.
23.0 PATENT, COPYRIGHT, AND TRADE SECRET INDEMNITY
23.1 Contractor warrants that all materials and/or products produced by Contractor hereunder will not infringe upon
or violate any patent, copyright, or trade secret right of any third party. In the event of any such claim by any
third party against the City, the City shall promptly notify Contractor, and Contractor shall defend such claim, in
the City's name, but at Contractor's expense, and shall indemnify the City against any loss, expense, or liability
arising out of such claim, whether or not such claim is successful.
END
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